Administrative Assistant Manager
Resume:
**** ******** ****** *****: ***-***-
Lake Elsinore, CA 1405 (home)
(cell)
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Arket V. Smith-Hargrove
Administrative Assistant
Profile
Administrative support professional offering versatile office management skills and proficiency in
Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works
independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines
without compromising quality.
Key Skills
Computer Office Management Spreadsheet Reports
Skills: Records Management Event Management
Database Administration Calendaring
Executive Support Travel Coordination
Computer MS Word MS Outlook Lotus Notes
Skills: MS Excel MS Access Windows
MS PowerPoint MS Project AS400
Experience
Data Analyst 11/2009 – 09/2010
Bio-Rad Laboratories (Adecco), Irvine, CA
• Recorded, reviewed and analyzed medical data received from laboratories to compile and
produce reports of various clinical diagnostics.
• Teamed with Quality Control to ensure validity of data results by verifying median/ranges of
each clinical testing diagnostic kit.
• Streamlined and developed processes to provide efficiency and achieve company objectives.
Contract Administrative Assistant 11/2007 –12/2008
Henry Specialties, Las Vegas, NV
• Provided administrative support to Contract Administrators and Office Manager.
• Processed and executed all contracts, change orders, Request for Information, Request for
Quotes, and contract information submittals.
• Ensured all contractual documents (certificate of insurance, W9, plans, and drawings) are
submitted and verified.
• Prepared Certified Payroll Reports for all government contracts.
• Arranged travel accommodations and expense reports for senior level executives.
• Assisted with bid preparation in compiling all required documentation and ensured bids were
completed and delivered by deadline.
Sr. Office Specialist – Contracts 12/2005 – 10/2007
City of Riverside, Riverside, CA
• Contract administrative support to Contracts Administration Manager, Cost Estimating and
Engineering Department.
• Reconciled and balanced project billings based on project completion, invoicing and inventory
control.
• Along with Cost Estimating and Accounting Departments maintained and revised cost centers
and project expenditure for ease of billing and payments.
• Coordinated pre-construction meetings, project status and problem/resolution meetings with
contractors and vendors.
• Oversaw labor compliance on all government contracts to ensure accuracy and compliance of
project prevailing wages and fringe benefit requirements.
• Arranged travel, meeting and project kick-off events.
• Responded to and resolved customer/residents construction complaints.
• Handled telephone support to Contract Manager, department and field staff.
Sr. Vehicles Fleet Administrator 01/2002 – 06/2003
Kia Motors America, Irvine, CA
and
Vehicle Fleet Administration Specialist 09/1999 – 12/2001
Isuzu Motors America, Cerritos, CA
• Headed company-sponsored employee vehicle lease program.
• Supervised two employees in the timely delivery of company-leased vehicles to employee
executives and Sales and Marketing departments.
• Implemented vehicle registration directly with California Department of Motors Vehicles to
ensure timely delivery of vehicle registration and renewal documents.
• Analyzed and tracked vehicle orders from the manufacturing plant to delivery to corporate
headquarters in Irvine, CA. to meet marketing and sales vehicle requirements.
• Ensured and verified all requirements were met to lease vehicles based on company policy and
procedures.
• Teamed with Risk Management to institute safety review renewals, guideline updates to curb loss
prevention and expenditures.
• Co-coordinated and participated in company-sponsored marketing events, auto shows and special
events to introduce new model vehicles
Education and Training
Extensive coursework in Business Management at Riverside Community College. Received certificates
of completion for certified courses taken for Federal Labor Law Compliance for Government Contracts,
Building Supervisory Skills, Time Management, Effective Coaching and Mentoring and Communicating
with Difficult People.
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