Executive Assistant Manager

MILA POPOV

** ******** *****, *** *********, CA 94112 415-***-****

*******@*****.***

Personal and Executive Assistant/Office Manager with over 10 years in high

level support to C-Level Executives in Professional Services and

Technology. Proficient in Microsoft Office applications (Word, WordPerfect,

Excel, PowerPoint, Access, Outlook), Quicken, QuickBooks, SAP and

SalesForce. Expertise in Internet Research, NASDAQ Trading System,

Bloomberg, Instinet, Bridge and ACT. Expert proficiency on Mac platforms,

iPhone and BlackBerry.

EDUCATION

Master of Business Administration, University of San Francisco, San

Francisco, CA

Bachelor of Science, International Business, San Francisco State

University, San Francisco, CA

PROFESSIONAL EXPERIENCE:

SF Showcase, Castlight Health, American Industrial Partners, San Francisco,

CA 02/09-08/10

Office Manager/Personal and Executive Assistant to the CEO (CONTRACT)

. Primary support person to the CEO of a high-growth startup company and

private equity firm

. Provided administrative support to the CEO with emphasis on screening

incoming calls, booking travel, scheduling meetings including

establishing agenda, research backgrounds, bios and objectives

. Supervised all day-to-day responsibilities associated with maintaining

an effective office environment including facilities management,

procurement of supplies and equipment and ensuring a secure and

enjoyable working environment for all staff and guests

. Managed all vendor relationships and contracts related to

administrative and financial, human resource, internal technology,

insurance and legal duties as necessary

. Produced timely financial and budget reports for senior leadership

. Provided frontline human resource support to the staff and managed a

variety of compliance requirements including business and tax filings

. Supported annual planning and budgeting processes including periodic

reporting and evaluation

. Provided project management for internal and external events

. Managed special projects and other duties as assigned

. Handled confidential and non-routine information appropriately

AOL Inc., San Francisco, CA

12/06-02/09

Office Manager/Executive Assistant to the Vice President

. Principal support person to the VP, Regional Vice President and three

Regional Sales Directors

. Responsible for keeping the VP and RVP on time, organized and briefed

on all meeting materials, including attendees, agenda, speaking

points, and background information

. Used discretion in maintaining confidentiality while resolving time-

sensitive issues with high degree of precision and attention to

detail. Maintained professional attitude, poise, diplomacy and

composure in high-stress, fast-paced environment

. Managed complex travel and meeting schedules, prepared and processed

expense reports, client presentations and correspondence

. Coordinated and managed all regional AOL client and employee events,

including facilities, catering, AV, invitations and staff management.

Responsible for event budget and calendar management, analyzed

programs for effectiveness, conduct post-event reporting and ROI

analysis

. Worked with HR, Facilities and Training to On-Board new employees.

Worked in concert with finance, sales development, sales support and

sales management to ensure timely report generation utilizing

SalesForce.com, Excel and other AOL proprietary tools

MERCER LLC, San Francisco, CA

01/05-12/06

Executive Assistant to the Managing Director

. Provided administrative support to the Managing Director and top four

executives of a large consulting firm

. Arranged and coordinated extensive and complex worldwide travel

. Used considerable judgment and discretion in scheduling appointments

and telephone calls

. Created and maintained client presentations, correspondence and

databases

. Arranged introductory client meetings, getting past the gate keeper,

to get to appropriate decision-maker

. Coordinated meetings, including room reservations, materials

preparation, conference calling and video conferencing

. Prepared, submitted and tracked complex international expense reports

J. ABNER ASSOCIATES LLC, San Francisco, CA

10/02-05/04

Office Manager/Personal and Executive Assistant to the CEO

. Provided high quality administrative support to the CEO of a privately

funded investment company

. Gained an in-depth understanding of current technologies, company

information, and industry trends

. Responsible for paying monthly bills, managing checking accounts,

performing account reconciliation, personal shopping and gift buying

. Responsible for technology development and maintenance, including

computers, voicemail system, various office machines and all other

electronic or computer related equipment

BANC OF AMERICA SECURITIES LLC, San Francisco, CA 10/88-

09/01

Executive Assistant to two Managing Directors

. Provided day-to-day assistance to two Senior Sales Traders

. Set up and supported a new office for the firm in Boston. Developed

and managed client relationships

. Managed calendars and travel schedules for busy executives traveling

to both domestic and international meetings

. Managed and scheduled client meetings, group events and set-up several

conferences in Europe for group sizes from 25 to 150+, including:

organizing meeting materials, renting conference spaces, scheduling

speakers, creating presentations, arranging catering, scheduling

transportation and performing client follow-up

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