Administrative Assistant Customer Service

KATIE LOVATO

*********@*****.*** 714-***-****

OBJECTIVE

Seeking a part time position that will utilize my experience and skills.

SUMMARY OF QUALIFICATIONS

• Experience in the administrative assistant field, including purchasing and accounting experience

• Excellent customer service and people skills; able to adapt to varied office environments

• Proficient in Excel, Word, Outlook and MAS200 software; ability to learn computer programs quickly and efficiently

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PROFESSIONAL EXPERIENCE

2008 – Present Front Side Solutions, Inc.

ADMINISTRATIVE ASSISTANT

• Take care of accounts payable and accounts receivable

• Travel arrangements and travel/expense reports

• Generate emails and correspondence

• Organized and maintain filing system

2005-2007 Spinitar

PURCHASING AGENT

• Responsible for ordering all equipment needed for installation jobs

• Kept track of when items shipped and alerted staff to any backorders, etc.

• Tracked spending related to shipping and negotiated lower shipping costs when needed

2000-20005 AMX Corporation

RECEPTIONIST and TRAINING COORDINATOR

• Answered and directed all incoming calls to the West Coast branch

• Interacted with trainees to confirm travel arrangements and attendance

• Made hotel arrangements (when necessary) and negotiated discount rates with hotel

• Tracked training supplies for trainees and ordered supplies as needed; including meals and snacks

1997-2000 A.G. Edwards, Inc.

EXECUTIVE ASSISTANT TO VP OF CORPORATE FINANCE

• Responsible for helping open and start up West Coast investment banking office for the company

• Assisted top executives in travel arrangements and travel/expense reports

• Set up conference calls and meetings

• Scheduled appointments and kept calendars on track for executives

1996-1997 Office Temp for Various Temp Agencies

1994-1996 PaineWebber, Inc./Furman Selz

ASSISTANT TO TOP DIRECTOR OF WEST COAST CORPORATE FINANCE DEPARTMENT

• Assisted top executives in comprehensive corporate activities

• Arranged heavy travel schedules for bosses and clients, as needed

• Generated correspondence, prepared presentations and assisted with coordination of projects

VOLUNTEER WORK

2008 – Present Alzheimer’s Association

Office Volunteer

• Assemble marketing materials for mass mailings

• Label and stuff envelopes

• Update donator database

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