Executive Assistant Manager

Latanya Nicole Hall

Latanya

One Ely Place• East Orange, New Jersey 07017•Vm: 973-***-****•Email: ************@***.***

•Online Portfolio: http://latanyanhall.wordpress.com

• Results focused performer with many years of experience providing professional

Summary

administrative services with exceptional organizational skills and a systematic approach

of

to responsibilities.

Qualifications

• Possess high degree of integrity supported by a perfect record of maintaining

confidentiality.

• Highly focused and results –oriented in supporting complex, deadline driven operations

able to identify goals and priorities and resolve issues in initial stages.

• Adept at developing and maintaining detailed administrative and procedural processes that reduce

redundancy, improve accuracy and efficiency, and achieve organizational objectives.

• Microsoft® Office 2007 and 2003 (Word, Excel, PowerPoint and Access).

Technology

Technology • Outlook and Lotus Notes

• SharePoint, Visio, Documentum, Ariba, PeopleSoft, Concur and Clique Book online travel.

• Adobe Acrobat PDF

• Search Engines: Google, Google Chrome, Bing and Internet Explorer 8.

Baxter Healthcare Corporation New Providence, NJ June 2007 ~March 2010

Professional

Professional

Executive Assistant

Experience

Provide high-level administrative support to two (2) Vice Presidents’, Senior Director, five Directors as well

as back up support to the General Manager and a manager within both Global Marketing and Corporate

Accounts Departments of a leading healthcare organization with worldwide sales grossing over $3 billion.

Accomplishments:

• Maintained and managed executives’ calendars in Lotus Notes, including heavy coordination of domestic

and international travel arrangements and itineraries.

• Networked and interfaced with other departments and vendors to obtain information relevant to the

organization’s procedures and documentations.

• Developed and implemented an administrative coverage proposal to ensure the managements’ office is

running adequately in the absence of an Executive Assistant.

• Organized, arranged and budgeted the annual off site staff meeting for Global Marketing, which consist of

car service, lodging, catering, dinner reservations, meeting material preparations as well as reserving office

space for international colleagues.

• Accountable for preparing and distribution of the monthly staffing presentations deck to team members for

informational purposes.

Altana Pharma US (Nycomed Group) Florham Park, NJ March 2006 ~June 2007

Executive Assistant

Lend a hand to the Vice President and seven (7) Clinical Research Scientists with professional administrative

services within a growing pharmaceutical company specializing in therapeutic areas such as

gastroenterology and respiratory.

Accomplishments:

• Worked together with the clinical trial department for revising and updating clinical trial agreements data

and budget, which saved the company $48,000 in staffing costs.

• Communicated with non profit organizations and institutions through written correspondence to fully

executive contracts for sponsorships of educational programs and conventions.

• Maintained executive's appointment schedule by planning and scheduling meetings, conferences,

teleconferences and travel.

• Reconciled and resolved the executive’s business expenses including any other departmental budget

issues.

• Maintained customer confidence and protects operations by keeping information confidential.

Latanya Nicole Hall Page II

Latanya

Pfizer, Incorporated New York, NY August 2004 ~ March 2006

Executive Administrative Assistant

Continuation

Continuation

Of Aided a Director/Team Leader, three (3) Directors and two (2) Project Managers within the Pharmaceutical

Professional Management Group Department with the number one pharmaceutical company known globally for their top

rated medical products.

Experience

Experience

Accomplishments:

• Conserved executive's time by reading, researching, and routing correspondence; drafting letters and

documents; collecting and analyzing information.

• Welcomed guests and customers by greeting them, in person or on the telephone; answering or directing

inquiries.

• Proven track record of accurately completing research, reporting, information management, marketing, and

business development efforts within budget requirements.

• Compiled data collected from team members to generate a monthly highlight reports containing information

on the company’s brand products in comparison of its competitors.

• Arranged national travel for department members by reserving seats on the corporation’s private air shuttle

service, accommodation and car service.

Novartis Pharmaceuticals East Hanover, NJ November 2001 ~ July 2004

Executive Assistant/Documentum Administrator

Assisted a Director, four (4) Associate Directors and two (2) Project Managers within the Regulatory Affairs

Department with one of the top ten (10) rated pharmaceutical organization with over 140 locations

worldwide.

Accomplishments:

Provided first line support for the users of the Technical Documentation Information Systems by checking,

•

proofreading and editing the technical documents to ensure standards are met within FDA guidelines.

• Used Documentum database to development folders to house technical documents and reports for

preparation of electronic submissions and retrieval of information to submit to the Federal Drug

Administration.

• Reduced company expenses by $60,000 acting as a facilities coordinator with office services with

department move as well as ordering the appropriate office equipment to facilitate the needs and resources

for members of the Regulatory department.

• Processed purchase requests for additional office supplies as needed.

Phase V Communications New York, NY September 1998 ~ June 2001

Executive Assistant

Supported a total of twenty (20) department members which consists of com Senior Vice Presidents’, Vice

Presidents’, Account Supervisors’ and Account Executives’ for a highly respectable Advertising Agency.

Accomplishments:

• Modernized the status report on a weekly basis, which contained information on the ongoing projects with

clients and vendors.

• Collaborated with members of the Speaker’s bureau department to collect records for the creation of an

opinion leader registry binder.

• Processed check requests for payment of vendors’ invoices and services rendered for events and

programs.

Institution : Hudson County Community College Jersey City, NJ

Attendance Period : September 1995~May 1999

Education

Education

Major/Minor : Health Information Management/ Liberal Arts course work completed

Credits Earned : 60 plus (pursuing Associates in Science)

Institution : Farleigh Dickinson University East Rutherford, NJ

Attendance Period : September 1991~March 1993

Major/Minor : Business Administration/ Finance course work completed

Credits Earned : 50 plus (pursuing Bachelors in Science)

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