Manager Administrative Assistant

PAULETTE D. LIPSTRAW ***** West St. Rt. *

Oak Harbor, OH 43449

419-***-**** (H) 419-***-**** (C)

OBJECTIVE:

To acquire a position that offers a versatile and challenging atmosphere.

I am self-motivated and work well alone or in a group setting. I have no

problem working under time constraints or with multi-tasking.

COMPUTER SKILLS:

Microsoft - Word, Excel, Access, PowerPoint, Outlook Express, Microsft

Outlook

SAP - enter data and retrieve reports

Primavera Project Planner - enter data and retrieve reports

FileMaker Pro

Lotus Notes

Dreamweaver Web Page Design Software

EXPERIENCE:

10/07 - Present Fremont News Messenger

Account Executive

. Territory: Ottawa and Sandusky Counties, Oak Harbor,

Tiffin, Findlay and Fostoria.

. Client needs assessments.

. Prepare and submit pricing quotes to clients for

advertising/marketing needs.

. Power Point presentations.

. Order entry of sales for newpaper and on-line ads sold.

. Client account growth.

. Customer Service on a daily basis.

. Client payment collection and contract preparation.

. Preparation of call reports, expense reports, and period

goal sheets.

. Weekly and monthly sales reports reconciliation.

. Cover for three other Account Executives when they are

out of the office.

07/07 - 09/07 RE/MAX Lake Shore Realty

Marketing Administration Manager

. External customer/client support on a daily basis.

. Expedite all marketing brochures.

. Upload listing information into Firelands MLS.

. Supervised receptionist.

04/06 - 06/07 The Bartech Group at Fermi 2

Administrative Assistant/NSRG Administrator/OSRO Coordinator/E-CARD

Coordinator/Security Coordinator

. All administrative duties for the Nuclear Licensing

Department.

. Utilized Word, Excel, Access, Power Point, and email.

. Liaison for on-site and off-site NSRG members along with

all levels of management personnel.

. Internal/External customer support on a daily basis.

. Creation and maintenance of reports and databases.

. Schedule meetings and maintain manager calendar.

. Updated License Change Requests.

05/2005 - 10/2005 COSI Toledo

Executive Assistant

. All administrative duties supporting the Director of

Operations, Director of Development, and interim COO.

. All HR functions.

. Process invoices and purchase orders.

. FileMaker Pro which is a software program used to record

HR information for all employees and track memberships

and donations.

. Scheduled and set up the quarterly Board and monthly

Executive Board meetings.

1990-8/23/04 FirstEnergy Corp.

Administrative Assistant:

. Lead administrative support for Nuclear Training Manager

and Nuclear Training Section.

. Maintained the manager's calendar/schedule and

organization chart for the section.

. Maintained weekly updates to manuals for policies,

guidelines, and procedures for the entire section.

. Assisted with audits for the PADS system. This was a

nuclear industry wide system that tracked current access

training for individuals from all over the country.

. Handled all personnel/confidential information for the

section.

. Coordinated meetings and activities as needed.

. Liaison to other sections, departments, units, and off-

site agencies such as the Nuclear Regulatory Commission,

Midwest Nuclear Training Association, and the Institute

of Nuclear Power Operations.

. Voluntarilly filled the Executive Administrative Support

position in the COO/VP office for three months in 2003

until the position was filled.

. Voluntarilly filled the administrative support position

to the Director - Organizational Development from May

2003 - August 2003.

. Prepared/distributed agenda and minutes for the Midwest

Nuclear Training Association, Senior Training Advisory

Committee, Instructional Skills Curriculum Review

Committee, and section meetings.

. Collected information, prepared, and distributed section

reports by extracting data from SAP and entering into an

Excel spreadsheet.

. Processed expense reports and petty cash fund for

reimbursement through the SAP system.

. Enter weekly time in the SAP system.

. Created an Access database to track Petty Cash. Entered

data into the database and created monthly reports to

send to Accounting.

. Created Correspondence Control Log in Access and

developed monthly reports for the Records Dept indicating

documents needing to be filmed.

. Tracked commitment/action items for the section.

. Arranged travel reservations including preparation of

itineraries.

. Processed Task Authorization, Request for Computer

Assistance, and Supply Requisition forms.

. Process Lead for Primavera Project Planner to maintain

Nuclear Training Key Events Calendar.

. Maintained a supportive function in the Emergency Plan

and outages.

1983-1990 Nuclear Training Clerk:

. Preparation, verification, and coding of personnel

training records for input into the Records Management

System.

. Retrieval of training records for audits.

. Monthly progress reports for apprentices in reference to

their status within the qualification programs.

. Distribution and Tracking of Required Reading for

approximately 30 people.

. Maintained Long Term Training Schedules.

. Confidential and statistical typing.

. Meeting and class scheduling.

. Time entry and tracking of vacation, sick, and personal

days.

1980 - 1983 Ransom and Randolph

Accounting Secretary:

. Prepared, typed, and distributed monthly financial

statements.

. Processed selected accounts payable items.

. Collected budget data for preparation of final budget

package.

. Calculated and reconciled reimbursement reports.

. Initiated purchase requisitions for supplies.

. Implemented intercompany advices and invoices for booking

on journal entries.

. Assisted with preparation of tax forms.

EDUCATION:

Graduated Terra Community College August 2009

Associate of Technical Study - Total Quality Management/Office Management

REFERENCES:

Provided upon request.

Contact this candidate