Administrative Assistant Executive

CHRISTINA GRIMALDI

**-** **** ******, ***. *V, Jackson Heights, NY 11372

Mobile: 917-***-**** Home: 718-***-****

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EXPERIENCE

03/2010-Present Deutsche Bank, New York, NY - Corporate

Receptionist

(Temp position)

. Answer and transfer calls on a multi-line phone system.

. Accept deliveries, sort mail, and maintain phone lists.

. Handle additional projects as assigned.

. Book conference rooms; set up video conferencing.

07/2009-01/2010 Dow Jones & Co,/NewsCorp, New York, NY -

Corporate Receptionist

(Temp position)

. Log in employees and visitors using Workspeed software system.

. Work closely with concierge services to ensure the smooth flow

of all the traffic in and out of the Lobby.

. Respond promptly and appropriately to all employees, visitors

and guests' needs and concerns.

. Schedule and manage multiple meetings and appointments using

Microsoft Outlook for all Dow Jones Employees and Departments.

. Order food for meetings using Seamless Web.

. Answer multiple phone calls and high volume of email request for

Workspeed entries.

. Handle all issues with employees (new and temp), new ID cards,

lost ID cards, building services, IT helpdesk request.

04/2008-02/2009 Morgan Stanley, New York, NY - Corporate

Receptionist/Administrative Assistant.

(Temp position)

. Provided excellent telephone coverage including ability to

manage priorities; handle urgent calls with professionalism and

good judgment.

. Provided Administrative support to the company's Managing

Directors and Chief Operating Officer of MSIM.

. Maintained executive calendars; schedule/reschedule meetings;

book meeting rooms.

. Provided break and lunch coverage for Receptionist on varies

floors.

. Assisted in the creation of a new Morgan Stanley website for

Administrative Assistants.

10/1996 - 12/2007 Alpine Capital, New York, NY -

Corporate Receptionist/Administrative Assistant.

. Greeted members, visitors, staff, vendors, etc. and assist

visitors as necessary.

. Handled incoming/outgoing mail (UPS, Fed-ex, DHL).

. Provided Administrative support for departmental staff.

. Implemented Work Speed Requests (Excess Waste, Temperature,

Freight Elevator, Repair orders, visitors).

. Liaison w/Building Maintenance and floor vendors (plant

services, water services, coffee, vending machines, etc).

Maintained office supplies and basic office equipment,

faxing and scheduling of the Conference Rooms.

10/1989 - 10/1996 Time Warner Inc, New York, NY -

Corporate Receptionist/Administrative Assistant.

. First line of contact with clients for all incoming clients and

guests.

. Composed and reproduced general correspondence, memos, letters,

presentations

utilizing Word and Excel.

. Provided back-up Administration support to other Executive

Assistants.

. Coordinated conferences/meetings and assemble background material.

. Tracked departmental attendance; distributed mail; Monitored

messengers and vendors.

. Dealt with high profile clients in television, music, and

politics.

SKILLS Advanced Microsoft Word, Microsoft Excel, Outlook,

Windows XP; Advanced Photoshop, Type over 80wpm.

EDUCATION Adelphi 1987 - 1989 Long Island, NY

Major: Computer Programming and Business

Administration.

Associates Degree in Computer Programming and Business

Administration.

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