Assistant Office

K ameran K. Stearns

***** ****** ***** **.

Cypress, TX 77433

Home Phone 713-***-****

Email: 3-honest-w *****@****.***

O bjective:To obtain full-time employment that will sharpen my current skills and further my

experience in the clerical/secretarial field.

E xpe rience:

2007 – P resent R amstein H igh School, Ramstein, Germany

Guidance Office Clerk

Received and reviewed all incoming correspondence and prepared replies to general inquires and

routine actions. Reviewed office files to ensure compliance with applicable regulatory guidance.

Evaluated office publications and directives to ensure current and updated information was available.

Received, distributed and dispatched all office mail to include special handling, such as certified,

registered and express mail. Determined required forms, and independently prepared/processed the

appropriate documents for registration of students

Demonstrated competitive level proficiency in document preparation as well as knowledge of office

hardware and software systems. M aterials produced included correspondence, reports, tables and

forms. Used various functions of several types of office automation systems such as Microsoft Word,

M icrosoft Excel, Microsoft PowerPoint and Microsoft Outlook.

Applied knowledge of functional operations and compiled statistical data; made and verified

computations; arranged data in proper format; prepared descriptive reports and made suggestions for

i mprovements. Coordinated with school officials to obtain necessary information.

Updated information within school wide database to include personal contact and vital sponsor

i nformation to ensure information was accurate. Responsible for entering student registration

i nformation into district wide database for 1035 students. Updated information regularly to ensure

accurate reports. Responsible for all incoming and outgoing students to include registering and

enrolling students, screening registration packets to verify completeness and eligibility, compiling

student records, creating new student folders and coordinated with the corresponding counselor to set

up an enrollment date. Responsible for student withdrawal process to include preparation of records,

b riefing student on the clearance process, contacting teachers for grades and or loss of student

obligations such as books, sports equipment etc.

P rimary contact for changing grades, entering withdrawal grades, printing Transcripts and Report

Cards, Scheduling recurring reports and updating data to reflect accurate up to date information.

E nsured the Guidance Office calendar was maintained daily for Counselors, which supported recurring

meetings, student appointments as well as unscheduled activities. P rimary contact for scheduling and

cancelling appointments.

Created new forms that became the standard to increase the effectiveness of t racking incoming and

outgoing students.

2003 – 2007 G eneral H. H. Arnold H igh School W iesbaden, Germany

Computer Assistant SMS Clerk

Received visitors and telephone calls to the Student Affairs and the Office of the Assistant Principal.

Ascertained the nature of calls and business of visitors and determined appropriate action. Responded

to inquires and provided responses based on knowledge of Assistant Principal activities and polices or

referred visitors or callers to appropriate personnel for action.

M aintained accurate information within school wide database to include personal contact and vital

sponsor information. Responsible for entering student registration information into database for 650

students. Updated information regularly to ensure accurate reports.

2003 – 2007 G eneral H. H. Arnold H igh School W iesbaden, Germany (cont.)

Computer Assistant SMS Clerk

Prepared reports regularly updated data so that reports to ensure accuracy. to include Report Cards,

A ttendance, Discipline and Enrollment Reports. Developed Excel spreadsheets for tracking schedules.

Logged and retained copies of pending actions and suspense dates.

Periodically reviewed files for adherence to record disposal regulations; prepared recurring reports

(e.g.., compilation, consolidation and typing of office, general and one-time reports, maintenance of

student records, etc.) Assured Semi-Annual reports were prepared accurately and on time.

T racked Force Protection for events taking place both on campus and off. Kept current documentation

of all events and confirmation of approval from the Base Support Battalion Force Protection Officer for

school records

Kept accurate attendance for students, processed notes for absenteeism, and contacted parents via

email and phoned for t ruancy and discrepancies in attendance. M anaged telephone call log, placed

calls for scheduling conferences.

E ntered all discipline into school-wide database for two administrators, coordinated group conferences

for Parent-Teacher Conference Day. Devised a new scheduling system that has been adopted as the

standard for scheduling group conferences.

C reated a database in Microsoft Access to track all construction projects taking place on the school

g rounds to ensure that groups who utilized the facility would be advised via email in advance of

changes taking place throughout the construction process.

2000 – 2002 Cox Construction CompanyFort I r w in, California

Secreta ry

General Contractor jobsite secretary responsible for all daily reports, requests for information, faxes,

letters, minutes and miscellaneous correspondence between the general contractor, subcontractors and

A rmy Corps of Engineers throughout the states of California and Nevada.

T yped a variety of narrative and tabular correspondence from rough drafts and corrected copies.

T hese items included forms, reports, statistical material, charts, etc. Used Microsoft Word, Microsoft

Excel, Microsoft Access and Microsoft Outlook to store, retrieve and manipulate data.

P rovided office support for multiple construction jobsites, as well as correspondence between jobsites

and the Cox Construction main office for two years.

P rimary security contact for approximately 300 employees of contractors and subcontractors requiring

access to the military installation.

1999 – 2000 K elly Tempora ry Services P ortland, Oregon

R eceptionist/Clerical

Receptionist for Risk Management, City of Portland, answered multi-line phones, typing filing,

photocopying and setting appointments.

P rovided public assistance, answered questions patiently and effectively and directed citizens to the

correct departments of Risk Management.

P rovided staff support to the Low Income Energy Assistance Program for Clackamas County inputting

data into the Tracker computer system.

1998 – 1999 D r. Ogata & Associates P ortland, Oregon

R eceptionist/Optical Technician

Processed patients, answered incoming calls, set appointments, faxed documents, data entry.

Used and Auto-Refractor and NTC machine to determine the starting point of a patient’s prescription

and to determine if a patient had Glaucoma.

E ducation: Ashford University, Clinton, Iowa / Degree in progress

Cerro Coso Community College, Ridgecrest, CA (20 credits)

Computer Expe rience:

I am experienced in SMS, Microsoft Office, Microsoft Word, Excel, Access, Internet Explorer and

Netscape Navigator.

Contact this candidate