Manager Administrative Assistant

SONIA N. RODRIGUEZ

Phone: 201-***-****

*** ********** *******, **********, ** 07882

E-mail: **************@*****.***

EXPERIENCE.

Administrative Assistant to the Shipping Manager

Employer: Plainview Growers, NJ / December 2006 thru August 2010

• Viewed all incoming orders from Customer Service on Microsoft Outlook, recorded it on

the shipping schedule, printed out the orders and gave it to the Shipping Manager for

distribution to the employees on a daily basis.

• Prepared FedEx labels via FedEx ship Manager Software for product shipping out weekly

and tracked packages for customers.

• Confirmed customer pick-up orders via telephone and collected monies.

• Confirmed general orders via telephone or e-mail.

• Created the shipping order schedule through Microsoft Excel Spreadsheets.

• Used the Vericell Vision software to make changes to shipping orders, input details of

shipping orders, printed out the orders, which were given to the employees working on

the floor.

• Provided directions to driver by using PC MILLER STREETS 19 and later PC MILLER

VERSION 24 or MAP QUEST and reviewed maps to provide direction detail for

Shipping Manager.

Secretary to the Paterson Municipal Council

Employer: City of Paterson, NJ / October 2001 thru June 2006

• Coordinated multiple tasks in a fast paced environment.

• Maintained calendar, set appointments and meetings.

• Opened, logged and sorted mail.

• Attended meetings as Assistant to the City Clerk, which included the preparation of

Workshop Session and regular meeting agendas at the request of department heads.

• Set up municipal council meetings by providing each member with discussions, special

meetings and agenda items in folders, which were organized to each member’s liking

before and the start of each meeting.

• Took Minutes at all meetings and forwarded copies to department heads.

• Translated Spanish-speaking constituents’ problems and issues for the Municipal Council

Members, City Clerk and staff.

• Retrieved voicemail and E-mail for city council on a daily basis.

• Assisted walk-in constituents with appointments by making copies of their documents

and taking messages related to issues in their ward.

• Prepared special meeting community flyers using Desktop Publishing.

• Retrieved records of documents using Image Technology.

• Assisted with preparation of citizen’s Garage Sale and Loudspeaker permits.

• Completed General Code, which entailed records of City Council Agenda Ordinance and

Resolution for the past year.

Clerk and Administrative Assistant/ Temporary Employment

Employers: Hyundai, Fort Lee, NJ/ 2001

Sharp Electronic, Mahwah, NJ/ 2001

Tasks included data entry and general administrative duties.

EDUCATION.

Passaic County Community College, Paterson, NJ (Dean’s List 1992)

Associates of Applied Science Degree, Computer Information Systems. May 1993

College Academic Achievement Awards, 1992/1993

Rutgers, The State University of New Jersey-Newark Campus

Completed 74 credits towards a Bachelor of Arts Degree

SKILLS.

Dictation, Type 40 wpm, Cobol I & II, Assembler I & II, Basic Programming, Windows 2003,

Microsoft Windows, Microsoft Excel, Microsoft Outlook, Microsoft Word.

REFERENCES UPON REQUEST.

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