Manager Administrative Assistant

MARY STEWART

Glendale, California ***** ****.*******.***@*****.***

SUMMARY OF QUALIF ICAT IONS

10+years experience in office administration, accounting, bookkeeping, office management. Excellent

project management, analytical, relationship-building and communication skills. Proficient technical

skills: Windows, Mac Operating Systems, Word, Excel, Outlook, PowerPoint, FileMaker Pro, SAP R/3 -

Financials & Controlling (FI/CO), Adobe Illustrator, Photoshop, In-Design, iWorks, QuickBooks Pro

PROFESSIONAL EXPERIENCE

Office Manager (Temporary Position) November 2009 – Present

(Temporary Position) June 2009 – Present

I2I MOVE MANAGEMENT, Los Angeles, California

Plan, coordinate and control budget projects for relocation of Clients.

Prepare and monitor Request for Proposal for relocation services from movers and IT to disconnect and

reconnect vendor; provide analysis of bids for recommendation.

Coordinate all building management paperwork with mover and IT disconnects and reconnects vendor and

other necessary paperwork as needed.

Evaluate plans and walk space with movers to address issues and potential challenges at sites before

relocation activities; address special requirements.

Schedule move coordinator meetings to train staff and clarify each individual’s responsibility; task force

meetings with Departments, as needed.

Compile and reconcile movers’ final invoices. I nterface with movers, insurance company and Client as

needed. Maintain open lines of communication with team members.

Administrative Office Manager May 1999 – November 2008

THE WALT DISNEY COMPANY, Burbank, California

Administrative Assistant: Supported the executive team and managers with:

Act as a liaison between the external or internal executives, managers and consultants. Answer incoming

communications with optimum screening of client’s interest for routing, action and follow-up. Exercise

discretion and independent judgment with confidential and time-sensitive information.

Research and compile statistical information and related data, producing special or recurring reports, and

completing special projects as requested. Assist the clients and executives in presentations, summarizing

reports and accounting documents.

Coordinates building, equipment, office, equipment maintenance, repair and renovations, maintaining and

ordering supplies for the division.

Accounting/Bookkeeping: Managed accounting activities (accounts receivable, accounts payable,

f inancial reporting) for five corporate cost centers:

Performed accounting closes, including preparing journal entries, reviewing departmental expenses,

explaining variances.

I nterfaced with key finance and corporate accounting personnel to ensure completion of day-to-day

accounting processes using SAP R/3 reports. Provided accounting and financial data to department

managers in user-friendly formats.

Coordinated with internal auditors on quarterly reviews and year-end audits; monitored inter-company

accounts to ensure entries/activities were documented and in balance.

Budgeting/Forecasting: Coordinated monthly forecasting activities within Corporate cost centers for all

f ive corporate businesses:

Analyzed variances between current month’s forecast and previous month, prior year, and Annual

Operation Plan by quarter.

Complied with Operation Planning Administration deadlines in distributing SAP forecasts, departmental

numbers, and management reports.

Developed annual budget to meet with needs of senior management’s objectives and initiatives for the

year.

Participated in Operation Planning Administrations five-year strategic planning process for Corporate

Resources, including creation of plan documents and other details, as needed.

EDUCATION

A.A., Accounting, December 2011

GLENDALE COMMUNITY COLLEGE – Glendale, California

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