Administrative Assistant Engineering

VIRGINIA LYON-WOOD

Peoria, AZ *****

623-***-****

E-mail: **********@***.***

SUMMARY

Administrative professional seeking employment as administrative assistant.

Excellent computer skills, including Microsoft Office Specialist

Certification and Adobe Acrobat Professional, verbal and written

communication, data gathering, and organizational skills. Able to meet

deadlines with minimal supervision, producing high volume and quality of

work.

PROFESSIONAL EXPERIENCE

CMX Engineering, Phoenix, AZ; Parsippany, NJ 2000 - 2009

Project Coordinator

Provide administrative support for Company Principals, Engineering and

Water Resources Departments, including:

. Typing and Dictaphone support for company principals and department

staff

. Proofread correspondence and reports for format and consistency

. Maintain Principals' calendars, schedule appointments and meetings

. Maintain various department spreadsheets and files

. Assemble scans of all reports; electronic and paper file all reports

. Prepare expense reports and timesheets

. Filing, copying, scanning and faxing

Administrative Assistant

Provide administrative support for the Municipal Services Department,

including:

. Typing and Dictaphone support for Division Manager and department staff

. Proofread draft letters and reports

. Coordinate and schedule meetings and appointments

. Prepare bid tallies and payment certificates

. Prepare expense reports

. Answer phones for department staff, resolve calls or direct to

appropriate party

. Faxing, filing, prepare Fed Ex shipments, prepare monthly client billing

summary

ExxonMobil Research & Engineering Co., Florham Park, NJ 1995 - 2000

Systems Technician

Estimate costs for refinery construction projects using Exxon proprietary

estimating technology. Update manuals and templates for estimating.

. Complete complex automated cost estimates accurately and within deadline

for new construction and modifications of $50 to $100M projects

. Coordinate storage and rebuild system for file estimates, utilizing

effective backup techniques

. Create Excel spreadsheet templates to simplify standard steps,

eliminating repetitive manual entries

. Visit three Exxon refineries in U.S. to gain familiarity with scope of

projects

EDUCATION

Computer Career Institute, Phoenix, AZ

Attended Montclair State University, Montclair, NJ

TECHNICAL SKILLS/ TRAINING

Microsoft Certified - Excel, Word, Outlook, PowerPoint, Access

Adobe Acrobat Professional

Introduction to Refining Equipment Project Cost Controls

Exxon Engineering computerized estimating tools

AWARDS

Exxon Engineering Awards for Excellence - 1993, 1997

Exxon Engineering Orientation Award - 1992

Schoor DePalma 'Atta Boy' Award - 2001

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