Human Resources Project Manager
Resume:
Elizabeth Padilla Email:**********@*****.***
*** * ***** ***** ****** Mesa, AZ 85207 M: (480)
Polished and productive professional with over 15 years experience as an
Executive Assistant, Project Coordinator and Office Manager. Fields include
Operations, Healthcare, Biomedical, Finance, Pharmaceutical, Human
Resources, Education, and Information Technology. Proactive and
professionally persuasive.
Skills: Excellent communication and presentation skills, both written and
verbally. Excellent representative for departments & executives with
professional and pleasant personality. Excellent team building, supervisory
and project management skills. Proven ability to manage an office and
assess environments while implementing policies and procedures for positive
enhancement. Ability to handle multiple projects simultaneously. Strong
ability to execute projects with initiative and creativity while
interacting professionally with all levels of management and staff.
Excellent creative and organizational skills enhancing calendars & travel
arrangements, etc. Excellent sentence structure and punctuation knowledge.
Excellent interviewing, selection, and recruiting skills. Advanced
proficiency with most software programs, including the MS Office Suite,
Lotus Notes, PeopleSoft, SharePoint, Amex@Work, etc. Excellent ability to
create complex Power Point presentations and Excel tables and graphs.
Internet Savvy. Typing 65 wpm.
Experience: 6/08 to 12/09 BT INS (International Network
Services) Tempe, AZ
Regional Operations & Project Manager - Contract Position
Manage operations for all Southwest offices which include Phoenix, Denver,
Santa Ana and San Diego. Responsible for all new hire preparation,
facilities management & accounts payable & receivable activities.
Coordinated Knowledge Quest Training for 85 Consultants. Participate in
management meetings, take & distribute minutes, recover missing revenue and
create weekly Account Payables Report with pivot tables and advanced Excel
worksheets. Assist Account Managers with all sales activities, including
direct contact with customers, etc. (Company eliminated all non-billable
staff)
6/05 to 6/08 WorldatWork
Scottsdale, AZ
IT Project Coordinator and Help Desk Manager
Responsible for management of Help Desk and assignments of four IT
Technicians. Provide executive assistance to CEO & CIO. Liaison between
IT, HR, Finance, and Operations Departments providing New Employee
Orientation, participating in recruitment and interviewing of new staff,
processing purchase orders and invoices for payment, licenses and
contracts, timesheets, etc. Responsible for implementing Disaster Recovery
plans and tests. Organize and interact with all vendors. Create and
distribute quarterly newsletters. Responsible to review and pay all bills,
collect, review & process timesheets, vacation requests, travel calendars,
etc. (Recruited by another company)
6/00 to 3/05 Ligand
Pharmaceuticals San Diego, CA
Operations Project Coordinator
Provide executive support to Sr. Vice President of Clinical Research and
Vice President of Operations. Support entire department of 65 employees by
organizing all departmental & management meetings, collect, review &
process timesheets, vacation requests, travel calendars, etc. Responsible
for planning on and off-site meetings and special events such as
investigator meetings, board meetings, management meetings, parties, etc.
Organize all departmental interviews and provide new employee orientation.
Interact with and create monthly presentations to upper management and
board members. Create agendas and take meeting minutes. Assist with the
coordination of CRA Training. Assist with the creation of Work Instruction
Documents, and SOPs. Responsible for creating and distributing monthly
newsletters for multiple projects. Act as liaison between international CRO
and Ligand. Prepare and organize detailed travel arrangements and expense
reports. Provide guidance to clinical admin team by conducting monthly
admin meetings, mentor staff, etc. (Left company to move to AZ)
1/00 to 6/00 Frontier Pacific, Insurance
Co. San Diego, CA
Executive Assistant to CEO & Human Resources Liaison
Human Resources Representative for entire western division (90 employees).
Was responsible for reviewing applications, interviewing candidates,
initiating job offers, new employee orientation, benefits administration,
employee relations, terminations, job descriptions, etc. Implemented
policies & procedures in order to streamline tasks. Was responsible for
maintenance of building, hiring vendors as well as supervising the
Receptionist and mailroom staff. (Company closed San Diego office)
6/99 to 1/00 United Way of the Inland Valleys
Riverside, CA
Administrative Assistant
Provided administrative support to the Director of Resource Distribution
and Planning. Created various applications for certification, grants and
loans. Created and maintained tracking devices, assisted agencies in
becoming certified, applying for grants, etc. Participated in various
monthly committee meetings. Participated as a Loaned Executive during
campaign period by presenting United Way presentations in the workplace.
(Position was intended as short term only until I could return to San
Diego)
Page 2 of 2
Elizabeth Padilla Email:**********@*****.***
706 N Calle Largo Street Mesa, AZ 85207 M: 480-***-**** H:
2/97- 3/99 PAREXEL, International
San Diego, CA
Project Assistant
Provided technical and administrative project support to various projects,
Project Managers and CRA's. Maintained project-tracking databases to
include contacting sites and tracking patient enrollment and status,
tracking pass-through costs, investigator payments etc. Organized various
meetings and created and distributed meeting minutes, i.e., study start-up,
investigator, client and team meetings. Created and maintained working,
financial and central files as necessary. Was Responsible for the creation
and submission of monthly Administrative Reports and Newsletters to clients
as well as Management Reports to Directors. Maintained team, client and
site contact information. Was Responsible for timely distribution of study
materials and travel calendars to all team members. (Left company to buy a
home in Riverside, CA.)
10/93 - 10/94 Health Risk
Management Minneapolis, MN
Executive Assistant
Provided support to the Sr. V.P., of Guideline Development as well as all
Research and Clinical Analysts. Provided work direction to Medical Library
Assistant, Project Assistant and Physician Recruitment Assistant.
Coordinated and processed executive travel arrangements and expense
reports. Processed time cards for all IHQ employees. Created and
implemented a system for ordering, stocking and providing office supplies
as well as for a new employee orientation procedure. Created and
implemented various policies and procedures resulting in a smooth and
organized panel meeting process, including contacting and coordinating
schedules of various physicians throughout the U.S. Created various job
descriptions and organized and participated in the interviewing process for
potential IHQ employees. (Left company to care for terminally ill father,
then moved to CA)
9/87 - 10/93 LifeCore Biomedical
Chaska, MN
Human Resources Rep/Executive Assistant
Provided support to President & CEO, V.P. of Human Resources & V.P. of
Finance. Coordinated monthly Board of Directors meetings and other meetings
including the annual shareholders meeting. Assisted with the creation of a
flexible benefit plan and personally presented the plan to employees on an
annual basis. Was responsible for the creation and implementation of a new
employee orientation procedure and employee education seminars. Was
responsible for generating corporate non-disclosure agreements. Created
stock option agreements as requested by the board of directors and assisted
all employees, clients and/or physicians with their agreements (exercising
issues, etc.) Acted as corporate contact for newswire service and stock
transfer agent. Organized the creation and distribution of all mass
mailings and press releases. Corresponded with corporate attorneys
regarding employee separation letters, confidentiality agreements, etc.
Scheduled all secondary interviews with applicants and appropriate
management staff. Assisted with the creation and distribution of corporate
documents, i.e., Press Releases, 10K's, 10Q's, Quarterly and Annual
Reports. Organized and coordinated company events such as annual meetings,
open houses, holiday parties, etc. Created and maintained a medical
library. Was responsible for investor relation inquiries and fulfilling
requests for information with the assistance of the Stock Transfer Agent.
(Left company due to lay-off)
Education: 9/93 - 9/94 HRM/IHQ Academy
Edina, MN
Certified completion in the following courses: Management Foundations,
Support Department Overview, Sexual Harassment, Business 101,
Administration Overview, Business of Managed Health Care, Interviewing &
Selection, Successful Supervisory Skills, Team Development, Performance &
Management Appraisals, Effective Business Writing, Managing the Diverse
Work Force, Effective Presentation Skills and Conflict Management
10/90 - 3/91 Grant Thornton
Minneapolis, MN
Certified completion in the following courses: Time Management & Goal
Setting, Situational Leadership, Managing the Dynamics of Differences, Team
Problem Solving Methods, Building Effective Work Teams
9/90 - 3/91 St. Paul Technical College
St. Paul, MN
Certified completion in the following courses: Introduction to Personnel,
Staffing & Interviewing, Policy & Procedure Administration Skills
References Available
Contact this candidate