Administrative Assistant Manager
Resume:
Tina M. Adams
Beaumont, TX 77707
Home: 409-***-****
****.********@*****.*** Cell: 409-***-****
SUMMARY
Over 22 years diversified experience in Office Administration/ Software
Support, with track record in designing and implementing innovative
programs beneficial to working in a fast paced chemical industry
environment. Significant strengths in multi-tasking, coordinating jobs,
working independently, and / or supervising to job completion. Recognized
for friendly outgoing personality with co-workers,
collaboration/communication skills with outside vendors and service
companies and willingness to take initiative and responsibility to get the
job done in the most timely and cost-effective manner. Confidentiality for
many jobs and assignments done through Human Resource Department and
Administrative Support Services.
PROFESSIONAL EXPERIENCE
FLINT HILLS RESOURCES
2008 - 05/2010
Port Arthur, TX
Environmental Administrative Assistant / Environmental Department
. Setting up new file room for Environmental Department
. Restructuring new file system for all Environmental files
. Administrative Assistant in Environmental Department
Admin support for Env. Specialist & Env. Manager including certified
letters, copying, file room issues and env. audits; perform support task
including but not limited to data entry, filing, Xeroxing, forms
development, business/travel arrangements, and special projects as
assigned; update policies and procedures, inspection reports, etc.;
balance and maintain PCard statements, check requisitions, and fee
requests; scheduling and reserving meetings and conference rooms; train
and assist employees on postage equipment and sorters; coordinate
functions and events for FHR; set up caterers and lunches for FHR
functions and meetings; backfill administrative support for Plant Manager
Secretary along with other departments as needed; maintain ownership of
the Environmental files; update all incoming and outgoing correspondence
file logs (books & electronic) including assigning file designation;
helping to develop a record retention schedule for department; prepare
all certified letters and correspondence for the department including log-
in and tracking information; system owner for FedEx Powership packages
for the plant; assist Environmental Department in meeting deadlines for
compliance reports and correspondence to State and Federal Regulatory
agencies by assembling and mailing them in a timely manner; track P-Card
expenses and submit statements on time along with extensive use of MS
Excel, MS Word and Outlook.
FLINT HILLS RESOURCES
formerly Huntsman Petrochemical, Port Arthur, TX
2006 - 2008
(EFSI)
Office Coordinator / Environmental Department
. Setting up new file room for Environmental Department
. Restructuring new file system for all Environmental files
. Administrative Assistant in Environmental Department
Tina M. Adams Page Two
HUNTSMAN PETROCHEMICAL, Port Neches, TX
1989 - 2006
Office Specialist / Office Coordinator / Human Resource Department
1999 - 2006
. Oversaw all aspects of the mailroom (inside and outside duties).
. Handled mail (interplant & U. S.) -sorting and delivery for 1,300 +
employees.
. Successfully designed, implemented and updated interplant phone directory
through Excel for all employees plus additional six - eight facilities.
This directory was distributed worldwide.
. Updated and managed intraplant phone directory (computer version) for
locations previously listed.
. Designed, implemented and maintained the Postalsoft Desktop Mailer System
used for interplant and outside mail outs. This system resulted in
significant savings for bulk mail outs through the U. S. Postal Service.
Coordinated HR tracking forms to work with the Postalsoft system.
. Coordinated bids and monitored all printing done through printing
contract for the plant.
. Monitored/managed all internal printing for facility including city wide
mail outs, interplant and outside mail outs, bulletins, etc.
. Maintained FedEx Ship Manager System daily.
. Handled all bulk mail outs sent city wide or to employees' homes.
. Coordinated print jobs, made books, binding, and/or binders for JCO
(Jefferson County Operations).
. Kept log for all forms copied, stocked, and padded for three facilities.
Assigned form #'s for new forms and/or delete as needed. Copied and
padded ample supply of forms and stock for distribution throughout the
plant.
. Ordered and stocked letterhead, envelopes, etc. for JCO.
. Procured calendar bids yearly and ordered and distributed for the entire
plant.
. Operated Franco-Typ Postalia metering & postage machine for plant-
including all certified mail.
. Coordinated and monitored all express deliveries including FedEx,
Airborne, DHL,UPS, etc.
. Maintained Perfect Attendance Program for the Human Resource Department
. Assisted HR Department in coordinating and completing the yearly employee
re-enrollment process
Accomplishments
. Designed, implemented and trained employees (1,300+) on the
stationary/supply computer system that was used to order stationary
and supplies. This system controlled the usage of supplies and
significantly reduced costs by as much as 30% by charging to each
department on a per use basis.
. Designed & implemented the JCO Telephone Directory for 1,300 employees
that was sent worldwide to other facilities. This resulted in
substantial savings having many facilities in one book; therefore,
eliminating additional costs at each facility. These were updated
quarterly.
Steno / Steno I / Steno II 1989 - 1998
. Outside Mailroom
. Inside Mailroom
. Perfect Attendance Program
. Switchboard Operator
. Served as relief on clerk and steno jobs within two different facilities
including: purchasing, contracts, lab, lab secretary, central control,
maintenance, safety, electric shop, training, traffic, all payroll jobs,
human resources, etc.
Accomplishments
. Designed and implemented the Postal Soft Desktop Mailer System for
1,300 employees. This system was an address system that mainly
allowed outside mailouts to be done bulk mail through the USPS
resulting in at least 40% savings. This program also allowed quicker
access to label systems for mailouts through the plant.
Tina M. Adams Page Three
AUSTIN INDUSTRIES 1987 - 1989
Warehouse Clerk for Texaco Chemical
TEXACO 1987
Warehouse Clerk
EDUCATION
AAS, General Secretary Degree, Lamar University Pt. Arthur / Beaumont
Clerical Diploma, Lamar University Pt. Arthur / Beaumont
Diploma, Pt. Neches-Groves High School
SPECIALIZED TRAINING AND SKILLS
Microsoft Word & Excel Courses
Postalsoft Desktop Lotus Notes 6 Franco Typ Postalia Postage
Mailer Machine
Microsoft Word Sorters Fax Machines
Inserters GBC Binding Machine 10-key (by touch)
Passport Laminating Machines Various telephone systems
Microsoft Excel Copy Machines Telephone Switchboards
Envelope Imager GBC Binder Outlook, Notes
.
COMMUNITY SERVICE
Chairman, Fundraising, BCHS Project Graduation, Raised $80,000, 2010
Chairman, Fundraising, BCHS Project Graduation, Raised $62,000, 2002
Chairman, Fundraising, BCLL Baseball, Raised $25,000, 1992
Former Service- 8 years - Vice-President, Secretary, Treasurer, American
Red Cross
REFERENCES: (Professional)
Rudy Arredondo Bill Moses
Supervisor Manager, Sales
Huntsman Dominion Forms
P. O. Box 847 P. O. Box 859
Port Neches, TX 77651 Orange, TX 77631
Jason Begnaud Jerry Cook
Environmental Specialist Environmental Specialist
Huntsman Flint Hills Resources - PAC
P. O. Box 847 9128 Lynne Circle
Port Neches, TX 77651 Orange, TX 77630
REFERENCES (Personal)
Provided upon request.
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