Project Manager Operations

MINA BUCKNER

**** * ****** **. *******, CA ****2 714-***-****

Email: ***********@***.***

OBJECTIVE

Obtain a challenging position in which I may combine the knowledge and

skills I have acquired previously towards further advancing both my career

and education.

WORK EXPERIENCE:

08/05 - 12/08 M3 Mechanical Inc. Orange, CA.

Project Coordinator / Accounts Payable / Dispatch

Responsible for the start up phase of projects, including

requesting and issuing insurance requirements, review contracts,

schedule progress billing, request preliminary notices. Created a

spreadsheet to help post, log and track the progress of a project

through Request for Information, Change Order, Purchase Order and

all other correspondence to the individual projects. Responsible

for all progress billing and payments to make sure they are billed

in a timely manner. Collect equipment specification from vendors

and submit them for General Contractor's approval. Prepare project

close-out documentation which includes as-built drawing, Operation

and Maintenance manuals and warranty letters. Created an

organizational system to keep all information regarding a project

more efficiently by dividing them into appropriate groups for easy

access. Worked along side Operations Manager, Project Manager and

technicians regarding all projects. Scheduled sub contractors

accordingly to the project needs. Request updated liability

insurance from sub contractors. Assist Operations Manager with the

yearly audit by the insurance company.

Match, code, and enter purchase orders and invoices for payment.

Review monthly vendor statements for any discrepancy. Make sure

credits are applied properly. Print out weekly aging report to

make sure invoices has been approved for payment. Check to see if

a project is fully funded before payment for sub contractors are

released for that month. Submit resale cards to vendors. Request

and provide W-9.

Dispatch service calls to the technicians. Work closely with

technicians on the progress of jobs to make sure they are completed

in a timely manner and ready for accounting to invoice customers.

Liaison between customers and technicians.

Provide pricing for additional work when needed. Submit

maintenance contracts when requested by the customer.

9/04 - 08/05 Control Air Conditioning Service - "Retrofit

Division" Anaheim, CA.

Project Coordinator

Write purchase orders for material and services to be applied to

specific projects. Process equipment submittals for approval from

General Contractors. Prepared project close out documentation

which included as-built drawings

and Operations and Maintenance manuals. Submitted vendor and sub-

contractor monthly invoices for billing to accounting.

Entered technician's hours for weekly payroll. Track and scheduled

equipment deliveries to job site according to PM's project

schedule. Assisted Sales department in reviewing and renewing

yearly preventative maintenance contracts for customers.

Make sure sub-contractors had current certificate of insurance

before any work could proceed. Worked closely with AP and monitor

jobs that were properly funded before payment can be made. Assist

dispatchers schedule technicians to various job locations. Set up

new customers.

9/00 - 09/04 Control Air Conditioning Anaheim, CA.

Accounts Payable

Accounts Payable clerk for both the service department and the

northern office. Matched purchase orders, invoices and packing slip

with appropriate GL coding. Enter 1500 - 2000 invoices a month.

Assist in weekly check run and pull all invoices that need to be

paid. Reconcile vendor statements and resolve any disputes.

Request and submit W-9 forms to vendors. Submit and request

certificate of insurance to contractors and sub-contractors before

payment. Submit resale cards to vendors for tax adjustment on

invoices. Work closely with vendors to reconcile any invoicing or

payment disputes. Comb through weekly aging report. Make sure all

invoices are approved by the Project Manager and Operations Manager

to confirm valid purchases.

EDUCATION:

Graduated Loara High School class of 1995 with

Honors Anaheim, CA

RELATED SKILLS:

Microsoft Word, Timberline Accounting and Service

Management, Servicom, Quickbooks, 10-key

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