Administrative Assistant Supervisor

Karen A. Steadman

***** ***. * ********, ** *****

Home Phone 718-***-**** Email *********@***.***

EXPERIENCE

Jan 2010- Aug 2010 Technical Service, Long Island City, NY

Administrative Assistant (Secretary

3A)

. Assisted supervisor and director on special projects

. Researched the Maximo Asset Management System. Processed

inspection documents thru various stages of its completion

cycle. (Cat1, Cat5 Periodic (6months) )

. Utilized the Panasonic Hand Held Unit. Entered inspection

results of reports that failed field inspectors input as

directed.

. Prepared documents for Department of Building (DOB) filing.

. Processed ELV3s Inspection tickets

. Maintained and updated the inspection device documentation

system as directed.

. Filing (maintain and update filing system)

. Scanned, email and electronically file documents as

requested.

. Recorded and transcribed minutes of field staff meetings as

directed.

. Rotation with other secretarial staff members in answering

incoming phone calls as assigned.

Apr 2006-Jan 2010 Manhattan / Bronx Leased Housing, New York, NY

Administrative Assistant (Secretary 3A)

. Prepared tenant folder and deliver to the appropriate

Management teams.

. Maintained Briefing Logs (Rental and Transfer)

. Screen Applicants, Landlords and Brokers if possible answer

the question or refer the call to the appropriate

employees.

. Checked the application status of applicants.

. Distributed applications to Housing Assistants.

. Prepared tenant packages for briefings.

. Typed Vouchers for briefings.

. Briefing:

a) Created Briefing reports.

b) Entered Voucher Numbers into the HATS System.

c) Charged the L41, L70 and L80.

d) Identify and checked in clients

e) Assisted clients to appropriate table with package

. Routinely check the fax machines and distribute the faxes

to the staff.

. Pick up sign in sheets every 5 minutes and distribute to

appropriate staff.

. Mailed HAP Contracts and Leases to the Landlords and

tenants.

. Distributed Applications and Transfer requests to Housing

Assistants.

. Assisted applicants, landlords and brokers in receptionist

area.

. Filing

. Daily communication with applications

. Typed Letters

Temporary Assignment

Jun 2004- May 2005 Wachovia Securities, New York, NY

Clerk

. Proofread computerized data printout in order to correct

errors

. Performed clerical duties such as filing, faxing and

photocopying

. Assisted co-workers with locating possible errors in

clients' legal documents

. Assisted supervisor and staff with training of new

employees

. Assisted supervisor on special projects

. Retrieved monthly statements and account documents for Law

Department, Compliance Department and branches

Nov 2003-May 2004 Wingate Kearney & Cullen, Brooklyn, NY

Part- time Clerk

. Prepared legal documents for scanning Imaging Scanner

Temporary Assignment

Feb 1998- Apr 2002 Prudential Securities, New York, NY

Clerk

. Analyzed computerized data printout for errors

. Performed clerical duties such as filing, faxing, copying

and scanning

. Guided co-workers with locating errors in clients' legal

documents

. Retrieved of monthly statements and account documents for

Law Department, Compliance Department and branches.

. Assisted the supervisor and the staff by training new

employees

Apr 1994- Feb 1997 Mount St. Mary College, Newburgh, NY

Office of Admission Assistant

. Mailed applications, pamphlets and invitations for open

house

. Conducted various campus tours for incoming students

. Advertised for student recruitment

EDUCATION

St. Francis College, Brooklyn, NY

Bachelor of Science- Diploma

COMPUTER

SKILLS Microsoft Word, Excel, Data entry, Web Design and PowerPoint

REFERENCES Available upon request

Contact this candidate