Project Manager Administrative Assistant

Professional Experience:

FLF Investments - April 2010 - Current

Administrative Assistant

. Accounts receivables and payables

. Lease analysis for verification of rent roll

. General administrative duties for Property Manager/Owner

Texas Broker 1995-2010

. List for sale and represent purchasers of real estate.

Carbon Landmark - January 26, 2009 - October 1, 2009

Project Manager:

. Position reported to President of Construction. Prepared and updated

budgets as job buy-out progressed.

. Reviewed plans for accuracy and coordination with civil and mechanical

plans.

. Researched vendors and trends in new market area, requested estimates,

negotiated and awarded contracts and change orders for project.

. Prepared contracts, wrote job scopes based on terms negotiated with

vendors, change orders and purchase orders.

. Set up conference calls, interacted with developer, president, vice

president, staff, architect, engineers and designer regarding job

schedule and conflicts in field or plans.

. Monitored plan updates and redistribution to field and subcontractors

ensured job was being built with most current set of plans minimizing

error.

. Reviewed, logged, distributed submittals and requests for information

from contractors to architect for approval and return to sub-contractor

for final action.

Columbus Realty Partners - August 1, 1999 - January 26, 2009

Office Manager/Project Assistant:

. Reported directly to Vice Presidents of Construction and CFO.

. Acted as office manager (40+ field staff), interviewed, processed new

hires, scheduled drug and background check, orientation for new employees

including general company policy and procedure. Translated for Spanish

speaking employees. Ensured that all offices had the appropriate

government notices posted. Processed injury reports and job incident

reports. Set up OSHA and CPR training for field staff.

. Purchased or leased furnishings and equipment for all field offices,

which included copiers, printers, computers, software, phones, computer

linking required for field office to corporate office and internet

service.

. Streamlined accounting process for up to eight projects which included

processing vendor draw packages, and weekly payables, updated budgets

monthly per contracts and general condition changes, made journal entries

to correct general ledger to balance with budget or adjustments to match

budget . Reported directly to company CFO.

. Directed daily workflow of two assistants. Multiple priorities from

start to close out of project; contract administration, insurance

verification, permits, general contract compliance, report set up, petty

cash, utility files, closeout binders, Osha training certificates if

required, materials safety data information, plan distribution.

. Set up coordination meetings and conference calls between architect,

engineers, and field office. Information link between developer/owner,

consultants, vendors, architects, engineers and field.

. Responsible for estimating permit fees and processing permits for jobs.

Submitting plans to City for Plan Review, amending plans if changes

occur.

Post Properties/Columbus Realty Partners - 1995 - 1999

Construction Administrator:

. Accounts payable, prepared contracts, change orders, compiled monthly

draw packages and logs.

. Developer, vendor and consultant relations. Meeting notes and

distribution.

. Processed City Participation paperwork for reimbursements.

. Permitting, plan distribution, filing system.

. Walked projects with management staff for punch list and quality control.

Transwestern Property Company - 1990 - 1995

Marketing and Property Administrator:

. Prepared leases and marketing packages for leasing staff. Met with space

planners and new tenants for build-out requirements and approval.

. Prepared tenant correspondence including tenant work orders, parking

space requests, move-in rules, emergency/evacuation procedures, move-in

packages and general rules and regulations.

. Prepared budgets, year-end reconciliations of tenant common area

billings, monthly electrical usage, and miscellaneous charges.

. Process payables, receivables, tenant billings using accounting software

packages (Timberline, Yardi, etc.).

. Supervision of daily vendors working in building, cleaning staff and

daily porters, and quality and safety of building and parking area.

. General knowledge of all building equipment such as HVAC, water,

electrical, elevators, fires sprinklers, and building and parking access

systems.

. Vendor and maintenance contracts.

Computer:

Microsoft Word, Excel, PowerPoint, Outlook, Skyline, Yardi, AIA,

Timberline, MRI, Quickbooks, JD Edwards

Education and Misc:

Licensed TX Broker

Fluent in Spanish

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