Office Assistant
Resume:
Stacy Eichorst
*** * *****, *******, ** *****
*************@*****.***
Education
BENEDICTINE UNIVERSITY
**** ** ******* ******** *** LITERATURE
DEPAUL UNIVERSITY
**** ** ******H LANGUAGE AND LITERATURE
Experience
DEVELOPMENT ASSOCIATE/EXECUTIVE ASSISTANT OCTOBER 2007 - JUNE 2009
UCLA ANDERSON LOS ANGELES, CA
. Provided executive-level administrative support to the Director of Major
Gifts and four Associate Directors.
. Maintained the Directors' and other Officers electronic calendars,
arranging meetings with staff faculty, donor prospects, and others as
requested.
. Independently created, maintained, organized, updated a database of
donors, alumni, and prospects for mailings, e-mail blasts, invitations
and specified criteria in relation to region, earnings, employer, and
special interests.
. Assist Director of Development in coordinating Anderson Events in New
York and London.
. Prepared briefings, agendas, and other meeting materials as required by
the Dean, Chancellor, and Directors
. Developed and maintained a database of major gift donors .
Drafted written proposals and materials for use in specific
solicitations.
. Arranged meeting s, events, and travel for the Dean's faculty and
university Development officers.
. Conducted research on major gift prospects using the Internet.
. Tracked progress of ongoing cultivation and solicitation projects.
. Planned and coordinated luncheons, and developed presentations for
internal and external meetings utilizing PowerPoint, SharePoint, WebEx,
video conference, and teleconference.
. Responsible for ordering supplies, setting up new employee needs, and
catering requests for internal meetings.
. Responsible for booking domestic and international travel arrangements
(private and public) for Development Officers and Board Members.
. Processes travel expense reports for Development Officers and Deans.
. Organize the details of special events, meeting agendas, and itineraries.
. Manage purchases, direct vendor relations, generate and maintain budget
and purchase order tracking.
. Assisted in graphic design of various media utilized for Kick-Off events
in San Francisco Bay Area, New York, and Los Angeles.
FACILITIES ASSISTANT APRIL 2007 - OCTOBER 2007
MANATT, PHELPS, PHILLIPS LLP LOS ANGELES, CA
. Organized all practice area moves and other office relocations.
. Served as first point of contact for event coordination
. Created an inventory system decreasing waste and unnecessary ordering.
. Responsible for all catering, security and audio-visual needs for
meetings, depositions, and other firm functions.
. Handled all travel requirements for visiting attorneys as well as
facilitating specific office requests.
. Worked closely with a variety of vendors for maximum efficiency and cost
effectiveness of practice moves and maintenance issues. Responsible for
keeping articles of insurance and workers compensation forms up-to-date.
. Welcomed new employees; introducing them to the building with a guided
tour as well as issuing them their key card and assigned parking space
and location set-up.
. Handled complaints, employee disputes, and was responsible for
departmental budget.
CONFERENCE SERVICES COORDINATOR JANUARY 2006- APRIL 2007
MAYER, BROWN, ROWE, & MAW LLP CHICAGO, IL
. Responsible for technical/Audio Visual needs, food and beverage
requirements, room set-up, and travel services for the firm.
. Coordinated large corporate events for the firm.
. Edited PowerPoint presentations, Microsoft Word documents, and Excel
spreadsheets at the request of attorneys and/or clients.
. Heavy utilization of Microsoft Office (Word, Excel, Access, and Power
Point, Room Tracker, I-Manage, Outlook).
. Coordinated inter-office mass mailings, maintained web based calendar;
revised documents for attorneys and clients
. Developed a training system for receptionist for booking Video
Conferences.
. Created a Calendaring system utilizing Microsoft Outlook in coordination
with Computing Services Department which allowed all Practice Areas to
Calendar their meetings firm-wide (internationally).
Skills
. Advanced skills in Microsoft Office (Outlook, Excel, Word, Access, and
PowerPoint), Word Perfect, SharePoint, and Windows XP Vista.
. Adobe Acrobat, Advance, DC Query, Photoshop, Dreamweaver, Lotus Notes,
Visio, familiarity with Lexis Nexus, ACT, CONCUR, Raisers Edge.
. Over ten years-experience in the hospitality and food service industry.
. Knowledge of teleconferencing, video conferencing, coordination of WebEx,
and Webinars.
. Instructor: Introduction to English Language and Literature (ENG 101) and
Introduction to Gender Studies (GEN 101 and 102), Benedictine University.
. Editor, Quantum Pulp Benedictine University's Literary Publication 2003-
2005
UCLA EXTERNAL AFFAIRS ACHIEVEMENT AWARD for contributions to Anderson's
Accelerate Campaign
Accommodation from the Office of Richard Daley 2006 for coordination of the
Illinois Mayoral Caucus held at the law office of Mayer, Brown, Rowe, & Maw
in Chicago, IL.
Resume: Stacy Eichorst
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