Executive Assistant Management

SUMMARY OF QUALIFICATIONS:

Skillful and dedicated Executive Assistant with extensive experience (12+

years) in the coordination, planning, and supporting of daily operational

and administrative functions.

. Demonstrated capacity to provide comprehensive support for senior

executive-level staff including great organization skills, paying

close attention to details, scheduling meetings and teleconferences,

coordinating travel, managing calendars, and effectively supervising

all essential tasks from start to finish.

. Adept at developing and maintaining detailed administrative and

procedural processes that reduce redundancy, improve accuracy and

efficiency, and achieve organizational objectives. Comprehend

changes in work environment and adjusts accordingly.

. Highly focused and results-oriented in supporting complex deadline-

driven operations; able to identify goals and priorities and resolve

issues in initial stages. Manages work, identifies critical and less

critical activities within own work scope and adjust priorities when

necessary.

. Proficiently advanced in Microsoft Office Systems to include: Word,

Excel, Power Point, Access, Outlook and Publishing. Typing speed of

60 wpm with complete accuracy.

WORK EXPERIENCE

Infogix Inc.,

Naperville, IL

2008 - Present

Product Development Coordinator

Provide support to Company Operations Leader and 3 Unit Leaders:

. Interact confidently and professionally with senior level executives

and customers

. Strategic management of Leader and Unit Leaders' calendars

. Schedule international and domestic travel arrangements

. Process expense reports to include the converting of international

currency

. Procure and manage all training material to include maintaining and

updating inventory list

. Coordinate, meetings, webinars, trainings, lunches and

teleconferences

. Generate, revise, and proofread letters and correspondence

. Create presentations and various other forms and reports

. Scan documents converting them into Adobe (PDF) files and save them

to the company's intranet

. Develop and maintain Product Development Intranet Site

. Assist in the recruiting and interviewing of potential office

personnel

. Prepares and processes Budget Requests

. Acts as a liaison between Product Development and Office Services in

office space reconfigurations.

Shipment Coordination:

. Record information and requests from customers and team members in

PeopleSoft

. Ship requested products and documentation to customers

. Train new Customer Development Team Members on the order and shipping

process

. Run reports on a daily/weekly/monthly basis for Product Development

Group

. Produce and ship training materials (including books, certificates,

and promotional items) for onsite

customer training and ensuring that the proper contracts are

in place prior to shipment.

. Maintain inventory of software and hardware products used by the

Product Development Group

. Process invoices for all software/hardware purchases and leases

. Work with Information Systems & Technology to order and distribute

software to team members

MetLife

Oakbrook, IL

2007- 2008 Client Services

Rep./Marketing Coordinator

Provided all levels of support as a Coordinator:

. Provided quality service to internal/external customers by building

and managing relationships throughout the company multiple priorities

with minimum deadlines

. Supported marketing initiatives that increase product awareness and

increase sales

. Effectively conducted Sales Associates Management meetings for new

Reps during their first 19 weeks

. Assist in processing critical and complex reports

. Maintain and update customer administration database Prepared and

processed monthly expense reports

. Participate in special marketing initiatives and programs as created

by management

. Ordered supplies and marketing materials to assist representatives in

expanding their business

SMART STAFFING PLUS, Inc

Wheaton, IL

2004 - 2007

Executive Assistant

Contractual Executive Assistant support for Top Level Executives and

Presidents:

Executive Assistant, Valet Today, Inc., Lombard, IL (9/06 - 4/07)

Executive Admin Coordinator, Mead Johnson Nutrition's, Hoffman Estates,

IL (1/06-7/06)

Executive Assistant to Global President and VP of Finance, The

Marketing Store, Lombard (5/05- 10/05)

Exec Assistant to Business Unit Leader, MWH GLOBAL, Chicago, IL (8/04-

11/04)

Executive Assistant to the B.U. President, Fresenius Medical Care,

Westchester, IL (1/04-8/04)

Key Accomplishments made while at above companies -

> Assisted in the successful relocation of new global President

> Selected to track and record all executive management developmental

training

> Developed a new system that re-created and maintained client files,

employee files and the President's personal files

> Created executive profiles for the President and VP of Finance used

in conjunction with company related business events and all

promotional initiatives

> Significantly expedited and improved vendor invoicing process by

working closely with project managers

> Served as the bilingual translator for the Puerto Rico office and

translated sensitive documents

Responsibilities:

. Provided administrative and secretarial support to high-level

executives

. Creation and editing of Visio Charts, Excel Spreadsheets and Line

Charts

. Check Requests / Purchase Order Requests and print requested reports

. Pay office bills and processed paper flow

. Created and transmitted sensitive documents working of special projects

. Kept the company organizational chart up-to-date

. Scheduled and coordinated domestic and international meetings including

video teleconferences

. Submittal of Financial Management Reports to ensure operational

compliance

. Executed operational reporting requirements through the set-up and

monitoring of marketing projects,

budgets and cost estimating

. Human Resource duties included employee terminations, new hires,

transfers, performance partners and

maintaining attendance records

. Managed investor mailings and meeting notifications

. Serve as the liaison among the President, VP's, Management, Operations

and all departments

EDUCATION:

B.A. Degree, Organizational Leadership, Dominican University, River

Forest, IL

Associate of Arts, Business Administration, Northwestern Business

College, Jefferson Park, IL[pic]

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