Administrative Assistant Vice President

Karen L. Mahoney **** Skinner Road, Midlothian, Texas 76065

Mobile: 214-***-****

Email: *************@**********.***

Work Experience:

January 2008 to Present Bungalow Furniture, 1421 Spring Willow Dr, Arlington, Texas 76018

Accounting, Bookkeeping, Payroll

Duties include but not limited to; processing weekly payroll for 4 furniture stores (both direct deposit and hard checks), enter and

pay all incoming invoices for 4 stores and match invoices to receiving truck logs from each store, enter daily sales into Peachtree

Accounting System, keep Bank Reconciliations up to date on weekly basis, sort mail and disperse to appropriate personnel (total

of 8 stores), order office supplies, assist in new store set up by setting up utilities, internet, fire inspections, etc., assist in locating

and setting up new Manager’s with employee housing. I also interact with our overseas contacts ordering parts / follow up for

furniture parts orders awaiting their arrival. Assist lead bookkeeper with State and Federal Taxes, and end of month reporting

including inventory. Also provide Owner with weekly cash flow reports, prepare wire transfer of funds, interact and assist store

managers with any needs or issues they may have.

Dunhill Professional Search of Mansfield, 300 N. 8th St. Midlothian, Texas 76065

January 2002 to March 2003

Executive Administrative Assistant to President/Owner & Exec Vice President

Provide administrative support to the President/Owner and the Executive Vice President of this fast paced recruiting

office. Duties consist of, weekly payroll, timekeeping, accounts payable and receivable, answering

phones and directing to the correct recruiter, giving directions to candidates, travel arrangements,

monthly and quarterly accounting reports, workman’s comp reports, 941 taxes, and ordering office

supplies. Kept database (Resumate) updated with current information on candidates.

August 1999 to June 2001 M/A/R/C GROUP, 7850 N. Belt Line Rd. Irving, Texas 75063

Administrative Assistant to the Vice President of Technology

Provided administrative support for Targetbase Technology ARM and Implementation departments, which consists of 27+ people.

Included in this group are 2 VP’s and 5 Directors. The daily administrative duties consisted of mail delivery,

answering/transferring phone calls, office supply inventory and ordering (on-line), communicating with other departments via

email. Responsible for 12 individuals calendar’s, which included accepting or declining meeting invitations, schedule

meeting/luncheons and finding conference room availability, ordering catering, kept track of vacation/comp time for my entire

group, make travel arrangements, complete and submit expense reports, and process contractor invoices, etc. In addition,

prepare and create power point presentations for management to present to clients, or for employee knowledge sharing

sessions. Coordinate training sessions for in house system training, proof and edit training manual(s), create index/table of

contents, tabs, copy, bind and distribute. Provided administrative relief coverage for the receptionist once a month for a day.

Also, coordinate with the people department interviews/itineraries for potential employees.

May 1999 to July 1999 University of Texas Southwestern Temporary Service, 5323 Harry Hines Blvd.

Dallas, Texas 75235 – Administrative Staff Associate

This position involves a broad scale of clinical and administrative responsibilities. Administrative duties consisted of preparing

memos, letters, appointment scheduling and attending various meeting to ensure that the division operates in an efficient

manner. Other task include triage telephone inquires and physician orders, restocking supplies, pre-certifying third party payers

and obtaining referrals. Clinical tasks included: scheduling and coordinating patient consultations, procedures and follow-up visits

at various facilities utilizing the appropriate software system, sometimes requiring significant contact with other departments and

outside organizations. Assisting with admission, transfer and discharge of patients, and maintaining patient charts and records as

a tracking mechanism for forms, lab results, operative reports, and other documentation. Through direct interaction with

physicians, nurses, patients and staff, worked to obtain various information including patient medical history, insurance

information, determine eligibility and/or billing financial class based on insured’s ability to pay or insurance coverage. Also, serve

as liaison with other facilities and departments to ensure compliance with established programs and policies to coordinate the

day-to-day operation in the division in relation to patient care.

May 1996 to May 1999 University of Texas Southwestern Medical Center, 5323 Harry Hines Blvd.

Dallas, Texas 75235-8579 – Sr. Administrative Assistant

UT Southwestern Human Resource’s satellite office provides the entire campus with a broad spectrum of information on benefits,

job postings and completed all terminal clearances (exit interviews), and processed COBRA insurance. In August 1998, I

transferred to the department of Emergency Medicine. There I supported 4 faculty members with administrative support, made

travel arrangements, manuscript and abstract publications, check reimbursements, prepare NIH Grants for research studies, kept

calendars for faculty, arrange for tours, set up lectures, and prepare power point presentations. In addition to the administrative

duties, I also managed and completed faculty monthly ER work/call schedule.

November 1988 to January 1996 MartinAire, Inc., 2850 Burbank, Dallas, Texas 75235

Administrative Assistant to the Director of Maintenance

Provided the Director of Maintenance with administrative, secretarial, clerical and computer-related assistance in the support of a

135-Operation. Maintained the billing, computerized maintenance updates, kept manuals in regulation to the FAA, with the total

fleet of 43 aircraft.

April 1988 to November 1988 MartinAire, Inc., 2850 Burbank, Dallas, Texas 75235

Receptionist – Departmental Support

Provided answering service for the entire company on fast paced PBX system. Assisted maintenance and flight departments

with paperwork, and computer related projects when necessary. Promoted from this position to Administrative Assistant.

Skills: Proficient in MS Word, Excel, Power Point, Act 4.0, Visio Professional, Lotus Notes, Quick Books 2000, MS Project, MS

Access, MS Outlook 2000, and ResuMate 6.0, Quick Books 2001, Windows 98SE & Windows XP, Windows 7,

Peachtree Accounting 2009, Quick Books 2009, Profit System (Custom Inventory System).

Education: Palmer High School

Graduated May 17, 1982

Contact this candidate