Executive Assistant Management
Resume:
JULIE M. JACOBSON
LAS VEGAS, NV 89139
HM: 702-***-**** / CELL: 702-***-****
EM: *************@*****.***
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EMPLOYMENT HISTORY
PEEBLES PACIFIC DEVELOPMENT CORPORATION - 702-***-****
Las Vegas, Nevada
October 1, 2008 - August 31, 2010 - Executive Assistant
(Position Eliminated Due to the Economy)
. Employed as an Executive Assistant to the President of a Commercial Real
Estate Developer.
. Small office environment (West Coast Operations); therefore, handle all
day-to-day activities involved in maintaining the office, in addition to
the duties required to sustain the President of the company.
. Work and deal with clients, contractors, engineers & various vendors on a
daily basis.
. Coordinate activities with the corporate office currently located in
Coral Gables, Florida.
. Act as the Office Manager in addition to the President's Executive
Assistant.
FOCUS PROPERTY GROUP / LANDTEK, LLC - 702-***-****
Las Vegas, Nevada
October 1, 2003 - April 10, 2008 - Executive Assistant
(Company-Wide Lay Off Due to Financial Challenges)
. Employed as an Executive Assistant to an Executive who is both the CEO of
a construction management firm, Landtek, and also the Executive Vice
President of the parent company and well-known land developer, Focus
Property Group. Because his position involves dual roles, my position
dealt with employees and direct reports from both corporations.
. Handled all the day-to-day activities which come with being an assistant
to a CEO. Worked with several home builders, the Bureau of Land
Management office and various City, County & State officials to
coordinate meetings involved with the planning of new Master Plans.
. Worked with competing engineer firms during the initial stages of
preparation for new projects.
. Dealt with confidential correspondence on a daily basis relating to land
auctions with the BLM, bids, etc.
. Composed correspondence and helped alleviate some of the unnecessary one-
on-one meetings that did not require the executive's attention.
. Coordinated schedules, meetings and materials which changed on a daily
basis.
. Delegated as necessary to the direct reports for items required. Constant
follow-up was vital to see a project through.
. Handled extensive travel plans through commercial airlines, as well as,
the company's private jet for both personal and professional travel.
. In addition to working as the Executive Assistant, my position also
mandated that I act as his Personal Assistant. I handled a lot of his
family/home activities as required for both he and his wife.
. The position was extremely busy and very demanding, yet, also quite
rewarding.
COLLINGS INCORPORATED OF NEVADA
Las Vegas, Nevada
July 14, 2001 - February 3, 2003 - Executive Assistant
(Company-Wide Lay Off Due to Financial Challenges)
. Employed as an Executive Assistant to the President/CEO of Collings
Incorporated, a local millwork contractor specializing in the
hotel/gaming industry.
. Arranged for and prepared all company travel, including all personal
travel for the CEO.
. Scheduled, maintained and prioritized all business and personal
appointments for the CEO.
. Worked very closely and maintained a good relationship with all current
and future clients.
. Composed correspondence under the Executive's signature and handled
confidential issues in an appropriate manner.
. Sorted, opened and reviewed the CEO's incoming mail.
. Maintained the day-to-day activities involved to alleviate any
unnecessary challenges to the CEO.
. Handled all personal cash flow for the President/CEO by maintaining
checking/savings accounts & assisting with other personal correspondence.
. Worked with other organizations the President was a member of and
involved with such as the Young President's Association -- where he acted
as Forum Officer. Also maintained working relationships with all Forum
Members.
. Acted as a liaison between the office staff and the President/CEO.
. Handled various personal investments.
. Arranged for various company functions, as well as, personal family
functions.
. Greeted all clients and maintained a close working relationship with them
- field many of the vendor/client calls and handled as necessary or as
required.
. Performed the job as an Executive Assistant by taking the initiative and
handling all issues possible with the action required so as not to
overload the President with unnecessary tasks; duties included whatever
necessary to make his job easier. Most importantly, as the Executive
Assistant, my responsibilities were extremely important to meet as the
President/CEO relied on me in order to meet the responsibilities of his
clients.
DECORTE & ASSOCIATES / TRI-STAR MANAGEMENT
Henderson, Nevada
March 27, 2000 - June 30, 2001 - Executive Assistant
(Principal Closed Company)
. Employed as an Executive Assistant to the President/CEO of DeCorte &
Associates.
. Arranged for and prepared all company travel, which included personal
travel for the CEO.
. Scheduled, maintained and prioritized all business and personal
appointments for the CEO.
. Composed correspondence under the Executive's signature and handled all
confidential issues in an appropriate manner. Sorted, opened and
reviewed the CEO's incoming mail.
. Executed the release of office keys to significant personnel; coordinated
and supplied the necessary business cards to new employees.
. Acted as liaison to the President/CEO.
. Supervised the Receptionist and their daily activities.
. Maintained the day-to-day activities involved to alleviate any
unnecessary challenges to the CEO.
SYLVER ENTERPRISES, INC. - 702-***-****
Las Vegas, Nevada
August 9, 1999 - March 24, 2000 - Executive Assistant
(No Medical Insurance Offered)
. Employed with Sylver Enterprises, Inc. as an Executive Assistant to the
President/CEO.
. Responsibilities included extensive travel arrangements while maintaining
the President/CEO's personal/business calendar using the ACT software
database.
. Coordinated and prepared for corporate speaking engagements, special
guest appearances on various talk shows and motivational seminars
throughout the United States.
. Composed various correspondence under the President's signature as well
as prepared entertainment proposals for presentation to television
producers and Las Vegas strip hotel executives for possible entertainment
shows.
. Assisted with television show, which was produced through Channel 10 in
Las Vegas. Coordinated with the satellite company and various media
companies to assure the morning show was received without difficulties.
. Handled all personal and confidential issues.
. Supervised the Receptionist and delegated additional duties.
. Acted as a liaison between the office staff and the President/CEO.
. Performed the job as an Executive Assistant by handling all issues
possible and by taking action so as not to burden the President with
menial tasks; duties included whatever necessary to make his job easier.
AMERICAN GEM SOCIETY - 702-***-****
Las Vegas, Nevada
October 22, 1998 - August 6, 1999 - Executive Assistant
(Sought what I thought was a better opportunity).
. AGS is a National Trade Association, which is comprised of retail and
supplier member jewelry stores located throughout the United States and
Canada.
. Employed as the Executive Assistant to the Executive Director/President
of the American Gem Society.
. Duties ranged from extensive travel arrangements for the entire
organization to compiling and writing ongoing month-end reports, which
were then distributed to the Trustees and Board of Directors of the
organization.
. Composed various correspondence, letters, etc.
. Additional duties included preparation for Quarterly Board meetings,
which were held at various locations throughout the United States.
. Resolved all Grievance and Review issues filed against any AGS member
firm to its final conclusion.
. Supervised the Receptionist and maintained their personnel file.
. Acted as the liaison for the Management Team to the Executive
Director/President.
MARTIN-HARRIS CONSTRUCTION - 702-***-****
Las Vegas, Nevada
February 22, 1993 - June 30, 1998 - Executive Assistant
(Left to Pursue Other Opportunities)
. Employed with Martin-Harris Construction, Commercial General Contractor,
as an Executive Assistant to the President/CEO in February 1993.
. Duties ranged from confidential correspondence, such as preparing
negotiated bid proposals for presentation to clients to personal issues
for the President. i.e. Maintained various personal checking/savings
accounts for the President/CEO as well as other organizations where he
acted as President.
. Handled personal investments.
. Prepared and composed responses under the President's signature to formal
invitations, thank-you letters, letters of denial and miscellaneous other
responses to various clients and business associates.
. Scheduled and maintained the President/CEO's calendar using DayTimer
software.
. Prepared travel arrangements for the entire corporation.
. Maintained all company state and city business licenses as well as
handled the application process involved when applying for new state
licenses, increase in limits and change of officers.
. Arranged various company functions. i.e. Annual Christmas Party, Ranch
Picnics, Fishing Trips, etc.
. Handled the coordination of all company business cards for the entire
Corporation by assuring that everyone who required business cards had
them in a timely manner.
. Greeted all clients and maintained a close working relationship with
them.
. Worked very closely with the Executive Board of Directors who reported
directly to the President/CEO.
. Most importantly, as the Executive Assistant, my responsibilities were
extremely important to meet as the President/CEO relied on me in order to
meet his responsibilities to his clients.
SKILLS / QUALIFICATION / TRAINING
- Shorthand
- Typing (90+ wpm)
- Dictaphone
- Ability to Compose Correspondence
- Twenty-Six (26+) Year's Experience Working w/Executive Level Management
(President/CEO)
Computer Knowledge: Professional Training:
- Word Perfect - Business Writing Skills -
Dallas, TX
- Microsoft Word - The Indispensable Assistant -
Las Vegas, NV
- Symphony - Intermediate Construction by NAWIC
- Las Vegas, NV
- Lotus 1-2-3 - Microsoft Word for Windows -
Las Vegas, NV
- Quattro Pro - Excel for Windows - Las Vegas,
NV
- Excel - Word Perfect Shortcuts - Las Vegas,
NV
- Org Plus - Word Perfect/Desktop Publishing -
Las Vegas, NV
- Visio - Power Point Presentations - Las
Vegas, NV
- Quicken
- Power Point
- DayTimer Calendar Software
- Act Calendar Software
- Approach
- Microsoft Outlook
- Vista Windows
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