Administrative Assistant Quality Assurance

Mary A. Braughton

**** ********* ******

Sarasota, FL 34239

941-***-****

QUALIFICATIONS:

. Proficiency and competency in administrative procedures with the

ability to determine priorities, organize work, follow through and

complete assignments;

. Confidence in fast paced environment, team player, administrative

manager;

. Strong written/verbal communications, interpersonal skills,

professional attitude;

. Proactive thinker with ability to anticipate changes or conflicts

before they arise.

EMPLOYMENT:

Feb. 2010 - Apr. 2010 Contractor / Northern Trust, Sarasota

Jun. 2010 - Current Supervisor: Kelley Services

. Relief receptionist for three floors, direct callers and visitors to

their destination;

. Function as file room clerk;

. Assist marketing department for special projects;

Apr. 2010 - Jun. 2010 Census Bureau, Sarasota

. Administrative member track and key timesheet information for up to

1400 field and office personnel;

. Administrative duties including filing, packaging, categorizing

field materials;

Aug. 2009 - Nov. 2009 Contractor / RCR Technologies

State of Indiana, Revamp Welfare System

. Recording secretary for multiple weekly meetings at the state

building, Indianapolis;

. Schedule and track meetings, and update and print 20 to 60 copies

for each meeting;

. Monitor schedules for 5 executives and read and respond to emails;

Dec. 2008 - Jul. 2009 Contractor / Dunhill Services

Indianapolis Public Schools

. Administrative assistant to public school system;

. Liaison for principal during and after school hours;

. Word processing for distribution internal and external;

Nov. 2006 - Nov. 2007 Ivy Tech Community College of Indiana

Executive Secretary Supervisor: Karen Stanley, Exec.

Dir. I.R.

. Assisted Executives and staff members in Department of Institutional

Effectiveness and Grants Administration and Institutional Research;

. Administrative duties including, executive calendars, meetings,

conference calls, and travel arrangements;

. At least 50 percent of my time was used scheduling meetings and

rooms on campus, selecting and ordering lunches, scheduling flights

and hotel facilities. As well as compiling and processing meeting

minutes, handouts, and nametags;

. Reported /processed time, travel and expense reports for executives

and staff members;

. Assisted with data collection, survey scanning and preparation of

survey materials;

. Responsible for PowerPoint presentation materials, including

overheads and handouts;

. Prepared and maintained directories and email lists of various

committees, groups, etc;

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2005 - 2006 Phoenix Medical Construction, Sarasota,

Florida

Office Manager Supervisor: Stephen Findlay, VP- Sarasota

Office

. Office manager in fast paced environment;

. Routinely updated and managed bookkeeping for contractor's job

folders;

. Prioritized and managed supply orders for the Sarasota office;

. Proofed and bound all outgoing manuals and material;

. Created and organized a more efficient office environment for

company;

. Effectively prioritized and organized meetings and communications;

. Notary Public for business.

2002 - 2004 Copytalk, LLC, Sarasota, Florida

Legal Assistant (part time) Supervisor: Gary Arnold,

COO/CFO/Treasurer

. Assisted with daily operations of technology company;

. Updated legal documents;

. Prepared company stock packages for employees;

. Assisted with human resource functions; Reporting payroll; Accounts

payable;

. Prepared correspondence, reports; spreadsheet preparation/updates;

. Notary Public for business;

2002 - 2003 Sarasota County Government, Sarasota,

Florida

Administrative Coordinator Supervisor: Walter Morey, Building

Official

. Assist Sarasota County Building Official, Building Department -

Development Services;

. Prepared correspondence for permit extensions, temporary certificate

of occupancy, notice of expiration, etc;

. Administrator for Purchase Card holders;

. Managed daily calendar for Building Official;

. Functioned as a liaison between Building Official and

organization/public;

. Recording secretary for Building Code Board of Adjustment & Appeals

(BCBAA);

. Quality assurance and Notary Public for business center;

1997 - 2001 Booz.Allen & Hamilton, Inc., McLean,

Virginia

Consultant - Government Contracts Supervisor: Judi Dotson, Group

Principal

. Maintained group share files-Resource Library;

. Team member of LAN Support Group-client site;

. Studied and reported on Root Cause Study And Follow-Up Assessment -

assessed and reported on internal complaint process and why it was

not working for employees;

. Coordinated and tracked success of individual and group interviews

and surveys at each site for Study and Follow-Up. Served as first

line editor for client's written report;

. Team member for the Professional Development Retreat; organized,

edited, quality assurance and tracked production efforts;

. Co-coordinate Unit Testing/Q.A. to identify/report system defects to

client-focus on ensuring inter-department/inter-system dependencies

were identified/resolved throughout test cycles;

. Change Control Board (CCB), and Change Requests (CR's) submitted by

client for resolution;

. Assist clients (on site at EPA) with technical troubleshooting.

Administrative Assistant (2-yrs) Supervisor: Teresa Bozzelli,

Principal

. Successful administrative assistant for Principal and associated

staff of 100 plus;

. Responsible for managing and assisting with principal's electronic

calendar, travel arrangement, organizing/coordinating meetings (from

inception to completion);

. Process expense reports, process/submit time reports, trouble shoot.

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EDUCATION:

. Oracle seminar and Intro to Sequel, Oracle University, Reston,

Virginia, 1998 and 2000

. Personal Best Consulting, University of Virginia, Falls Church, VA,

2000

. CBT courses, in an office environment, 1998-2001

. Software courses, St. Petersburg Junior College, St. Petersburg,

Florida, 1994

. Business courses, Indiana Institute of Technology, 1991-1992

. University of Indianapolis, Indianapolis, Indiana, 1986-1988

. Secretarial/WP Program, Indiana Vo Tech College, Indianapolis,

Indiana, 1985-86

. Medical Assistant - Front/Back office, Pleasant Hill, California,

Adult Ed Center, 1983-84

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