Executive Project

KIM MAGNER

*** *** *, #*, ******* Beach, CA ***** ( Tel: 310-***-**** ( Email:

********@***.***

SKILLS/COMPETENCIES

. Microsoft Office proficiency: Word, Excel, Powerpoint, Outlook

. Accounting/payroll processing software proficiency: Quickbooks, Quicken,

M.Y.O.B., ADP, Paychex .

. Typing Speed: 80 wpm - 10-Key by Touch - Dictaphone Transcription

. Proactive work approach, takes initiative, able to work both

independently, or as part of a team.

. Effective interpersonal, verbal, and written communication skills.

. Efficient multitasking, time management, and organizational skills.

. Strong project management skills; ability to adhere to strict deadlines,

while simultaneously working on multiple projects with minimal direction,

ensuring completion.

. Analytical aptitude including a hands-on familiarity of

accounting/bookkeeping concepts and practices.

. Solid record of consistent punctuality, dependability, and accuracy.

. Demonstrated ability to maintain a high standard of confidentiality,

discretion, and integrity.

POSITIONS HELD:

03/09 to Present EXECUTIVE ASSISTANT

Pharmaco-Kinesis Corporation

. Provides high-level executive support to the President and Chief

Executive Officer of the organization.

. Management of Executive's private extension, ensures preparation for

meetings, maintains contact database, screens and disseminates all

forms of incoming correspondence, determines level of priority,

coordinates required resources to support the completion of priorities

and deadlines. Relieves Executive of non-productive tasks.

. Extensive calendaring, meeting planning and coordination, conference

calls, and multi -destination travel logistics coordination. Assists

with coordination and preparation of quarterly Board of Director

meetings.

. Preparation and composition of complex, detailed, correspondence,

presentations and other documents utilizing MS Office word processing,

spreadsheet and/or presentation software applications.

. Assists in developing, coordinating, and implementing strategic

initiatives, directives, and special projects.

. Manages and maintains highly sensitive confidential files and proprietary

documentation.

. Performs HR Administrator responsibilities encompassing employee

retention, new hire orientation, compensation, and benefits

administration, liaison for employee and management issues, inquiries,

and adherence to company policies and procedures. Evaluates, develops,

and manages employee performance and record keeping systems.

03/08 to 03/09 EXECUTIVE ASSISTANT

Future Electronics Corporation

. Provided comprehensive executive support to the Corporate Vice

President of Sales & Engineering.

. Preparation of correspondence, presentations and other documents

utilizing MS Office word processing, spreadsheet and/or presentation

software applications.

. Extensive calendaring and travel management, requiring interaction with

both internal and external executives, staff, and customers to coordinate

a variety of complex executive meetings.

. Maintained files, materials, and information of a highly confidential and

sensitive nature.

. Proactively anticipated and provided relief of non-productive tasks,

determining level of priority, coordinating required resources to support

the completion of critical, time-sensitive projects.

. Performed project research and/or data gathering activities for

preparation of special reports

. Preparation of Executive timesheets and national/international expense

reimbursement reports..

. Handled Executive's private extension, ensured preparation for meetings,

maintained contacts database, and managed all forms of incoming

correspondence.

KIM MAGNER

Page 2 of 3

03/01 to 03/08 CONTROLLER / OFFICE ADMINISTRATOR

WCR, Inc.

. Directly in charge of administrative aspects of finance, operations,

administration, HR, and project management.

. Preparation of operating reports, financial statements, office/project

budgets, and project performance data reports.

. Contract negotiation and adherence pertaining to clients, vendors, and

service suppliers/providers.

. Create, review, and summarize financial reports, contracts, and other key

business documentation.

. Managed project invoicing, accounts payable, accounts receivable,

payroll, bank deposits and statement reconciliation, cash flow

management, including credit line, investment accounts, and project

reconciliations.

. Responsible for HR administrative functions including new hire

orientation, maintain personnel files, benefits administration including

401K, health plans, PTO accrual and tracking, disability leave, worker's

compensation, OSHA compliance, create and update Employee Handbook,

ensure adherence to company policies/procedures in compliance with

applicable labor laws..

. Coordination of marketing campaigns including negotiation and placement

of radio and print advertisements.

05/93 to 03/01 EXECUTIVE ASSISTANT

D.U.G., Inc.

. Provided high-level administrative support to the President of the

organization.

. Maintained complex meeting and travel calendar, coordination of domestic

and international travel/meeting logistics.

. Managed multiple special business projects simultaneously, thoroughly

following up on issues in a timely manner, including assistance with new

business start-up opportunities from inception to completion.

. Handled Executive's private extension, ensured timely preparation of

materials for meetings and speaking engagements, maintained contact

database records, managed inbox and outbox.

. Created and maintained time and expense records, filing systems, mailing

lists, and other records as required.

. Composed written correspondence involving routine and confidential

matters.

. Promoted to Controller position at subsidiary company (WCR, Inc.)

10/90 to 03/93 EXECUTIVE ASSISTANT

John Goodman & Associates

. Administered key support to an Executive Consultant involving extensive

calendaring, client consultations, and multi-destination travel

coordination.

. Responsible for the preparation of expense reports, project

management/consultant timesheet generation and tracking, meeting minutes,

agendas, memoranda, and client proposals.

. Required of multiple projects within a deadline driven environment,

assisting with the gathering and dissemination critical and confidential

client information from various resources.

. Assisted with the preparation of complex marketing analyses, business,

and demographic studies for presentation to a nationwide client base.

. Generated, compiled, prepared documents/presentations involving extensive

typing, proofreading data for accuracy, creation of statistical data

spreadsheets/tables, graphic charts, and slides presentations.

. Performed other duties as assigned to support business needs.

KIM MAGNER

Page 3 of 3

10/88 to 04/90 EXECUTIVE SECRETARY

Johnson, Fain & Pereira Associates

. Handled extensive meeting calendars for two Senior Associates.

. Prepared written correspondence: letters, memoranda, meeting minutes,

meeting agendas, creation of presentation documents utilizing word

processing, spreadsheet and/or presentation software applications.

. Screened phone calls and correspondence determining level of priority.

. Create and maintain filing systems, project time and expense records, and

other records as required.

. Provided follow-up assistance on a variety of administrative matters.

. Managed confidential and non-routine information, utilizing discretion

and good judgment.

Education:

Present - Lower Division College Business Major Transfer Completion

ECC/LAHC College Campuses

(Courses completed include: Accounting, Micro/Macro Economics,

Business Law, CIS Programming, CIS Critical Thinking/MS Office 2007

Training Program)

B.S. Degree in Progress - 70+ units completed - Currently Preparing

for Transfer to CSU.

Labor Law Courses, University of Phoenix.

Accounting I & II, LAHC

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