Administrative Assistant Manager
Resume:
Ruth Marie Moreno
San Antonio, Tx 78253
**********@*****.***
Previous Employer:
Propel Financial Services 05/10-09/10
Closing Coordinator
Job Summary: Coordinate mortgage closings between loan officers, notaries,
and borrowers all over Texas. Complete and close all loan documents before
sending off to the funding department.
Job Responsibilities:
> Work out of a group email that all 3 closing coordinators use for the
request of loan closings.
> Contact notaries and provide the borrowers contact information to set
up a closing date and time.
> Track and receive all completed closing documents from notaries.
> Put together all closing documents in correct file and make the loan
Ready to Fund.
> Send out Lien Holder letters to the mortgage companies.
> Research invoices sent from the notaries for closing payments.
> Notify the notary when the check for a closing has been cut and mailed
out to proper notary address.
Knowledge in Point, Microsoft Excel, and TMO.
Previous Employer:
Peripheral Vascular Associates, P.A. 04/08-05/10
Administrative Assistant II
Job Summary: Works as a team with the Administrator and Sr. Administrative
Assistant. Answers questions that are asked by employees throughout the
company and helps all departments as needed.
Job Responsibilities:
> Acts as a back-up operator, answers and directs calls.
> Schedules interviews for job positions.
> Notifications and schedules employee evaluations.
> Sends request for background checks
> Sends requests on employment verifications.
> Set up new hires with all documents, company email address, Time Co.
Log-in, Shore Tel direct line and extension, produce employee file.
> HR (Time-Off Requests, New Hire orientations, Termination documents,
etc.
> Filing of all HR paperwork.
> Working with Shore Tel (any and all issues that come up throughout all
departments).
> Major projects as they are assigned by Administrator, CFO, Physicians,
and Managers.
> Scanning of EOB's into Allscripts.
> Answering questions from employees according to Policy and Procedures.
> Maintaining updates with all job descriptions.
> Projects assigned by Administrator; (Director's, Shareholder's,
Professional's)
> Meeting preparations for Coding Committee, Vascular Lab, Lab
Committee, QA Committee, Manager's meetings (including purchasing
groceries and ordering from restaurants, vendors, and reserving
conference room).
> Keeps track of Administrator and CFO calendars
> Creates and sends out monthly calendars for company staff.
> Sends out gift cards for employee birthdays.
> Inventory for departments office supplies.
> Orders for other offices as deemed necessary.
> USPS mail services & outgoing mail to include distribution of inner
office mail.
> Communicates with outside companies regarding changes to systems,
machines, etc.
> Program and maintain machines; postage, faxes, printers, copiers,
scanner.
> Travels to other PVA clinics to cover for employees.
> Check in/check out patients.
> Schedules patient appointments.
> Back up for Sr. Administrative Assistant.
Knowledge of Micro-Soft Word, Excel, Power-Point, Allscript Program, and
Athena Program.
10-Key adding machine, Fax, Copier, Scanner.
Contact this candidate