Project Manager Accounts Payable

GWEN L CHAMBERLAIN - **** Third Road, Middle River, MD 21220 - 443-***-****

- ******@*****.***

OBJECTIVE

To find a position in which I will be able to demonstrate the high quality

of accounting, payroll, office managerial, organizational, detail oriented,

and other services that I am skilled at to the best of my ability and in as

timely a manner as possible.

EXPERIENCE

Acoustical Concepts, Inc

Accounting & Office Manager - January 2008 - June 2010

Responsible for:

. All aspects of accounts payable, accounts receivable, and billing

inputting, records, and computerized transactions; maintenance and

balancing of all bank accounts on a monthly basis; balancing and

closing the period on a monthly basis;

. Reviewed weekly payroll sheets; presenting time sheets for the

President's or Vice President's approval, inputting approved time into

ADP, processing payroll, reviewing payroll on ADP Quick View and

transmitting for finalization, reviewing prepared payroll for errors,

preparing and entering weekly reports into QuickBooks and Excel

(Supervisors Job Budgets, Insurance Audit Reports, and Weekly Job Cost

Reports); beginning January 1st of this year we switched from ADP to

Alpine HR with the same procedures;

. Entered schedule of values in QuickBooks so monthly AIA invoicing

could be withdrawn from the total value;

. Responsible for monitoring and following up to insure monthly AIA

Invoice draws were made in a timely manner;

. Assisted and trained other staff members on the aspects of Windows XP,

Vista, & 7 operating systems as well as Microsoft Office Suite (Word,

Excel, Access, Outlook, & PowerPoint); also trouble shot when

difficulties arose with either the operating systems, programs, or

printers where we didn't have to have someone come in to resolve any

problems;

. Answered questions regarding payroll matters from supervisors,

employees, and weekly subcontractors;

. Maintained leave records (vacation, sick, holiday, etc); maintains

payroll tax log for governmental reporting and compliance matters;

. Compiling, calculating, and paying all bi-weekly, monthly, and

quarterly payroll tax liabilities and insuring all necessary forms and

fees were filed by ADP and are now filed by Alpine HR;

. Created a worksheet in Excel for tracking potential jobs for bidding

from information provided by the President, or found in The Blue Book

or Reed Bulletin;

. Responding to Invitations to Bid and obtaining necessary documents

(CD's to have drawings printed from, downloading files to a CD to be

printed, or drawings) from General Contractors for bidding;

. Created and maintained a Bidding Download Websites & Instructions

manual;

. Created and maintained alphabetical and yearly Projects Bid Logs with

all pertinent information; i.e. project name, location, Reed Bulletin

ID (if available) and date bid.

. Created and maintained Up Coming Bid Logs - overall log and separate

logs for each estimator to insure that everyone is kept up to date as

to when bids are due, color coded as to status; i.e. purple - bid

complete waiting to fax, green - bid documents to be downloaded, blue

- bid documents downloaded need to be put on CD, orange - waiting for

drawings or CD from General Contractor, charcoal - bid documents on CD

need to print here, rust - bid documents on CD waiting for approval

for printing, turquoise - bid documents on CD to go to printer, and

pink - bid documents CD out being printed.

KasCon, Inc - Managers and Builders

Accounting & HR Manager - October 2006 - January 2008

Responsible for:

. Attending three (3) weeks of training classes so that I would be able

to assist in the implementation of the Timberline 9.4 Accounting &

Project Management System; which set up began at the beginning of

October and was ready for operation on January 1, 2007;

. All aspects of accounts payable, accounts receivable, and billing

inputting, records, and computerized transactions; maintenance and

balancing of all bank accounts on a monthly basis; balancing and

closing the period on a monthly basis;

. The coordination, inputting, processing, and issuance of checks for

all irregular payments (e.g., bonuses, distributions, garnishments,

etc); and giving them to the President for approval and signature;

. Assisted the President, Vice President's, Project Manager, and

Administrative Assistants with the procedures involved in the Project

Management Modules of Timberline;

. Assisted the President, Vice President's, & Project Manager with

quarterly Job Cost at Completion Reports so that a quarterly contract

schedule and financial statement could be compiled for the President's

approval and finalization;

. Reviewed bi-weekly payroll sheets; presenting time sheets for the

President's approval, inputting approved time into Timberline, process

payroll, prepares payroll direct deposit notifications and or checks;

prepares ACH batch and uploads to the bank for distribution, and posts

payroll;

. Answered questions regarding payroll matters from supervisors and

employees; answers questions regarding insurance matters (health

insurance, dental insurance, life insurance, accidental death and

dismemberment insurance, short term disability insurance, and long

term disability insurance coverage's);

. Maintained leave records (vacation, sick, holiday, etc); maintains

payroll tax log for governmental reporting and compliance matters;

. Compiled, calculated, and paid all bi-weekly, monthly, and quarterly

payroll tax liabilities and filing all forms necessary for the filing

of such forms;

. Calculated and initiated payment of monthly 401K plan contributions

and yearly match distribution payments.

TBK Concrete, Tower, Electric, Engineering, & Consulting, Inc

Accounting & Office Manager - December 2005 - October 2006

Responsible for:

. Scheduling and attending meetings with payroll companies, accounting

firms, and insurance firms so that a "Pro Team" could be chosen by the

President, his wife, Vice President, and her husband to go along with

the existing Law Firm; after team was chosen it was determined that

quarterly meeting would be held with the "Pro Team", coordinated

schedules and set up first meeting in April, also coordinated meetings

for July and October;

. Deciphering old Quick Books Pro so that 2005 taxes could be prepared

and it could be determined what else would be needed to have the prior

years taxes completed;

. Created and set up of Chart of Accounts, and transfer of pertinent

information into Quick Books Premier Contractors Edition and

maintenance of Concrete, Tower, & Electric (Electric is just in the

process of gearing up and Engineering & Consulting hasn't been

completely set up) companies financial records;

. Inputting and processing weekly payroll to be faxed to original and

then new Payroll Companies;

. Computing and verifying that weekly, monthly, and quarterly payroll

liabilities had been paid through the Payroll Company to the

respective agencies;

. All aspects of accounts receivable from insuring that a purchase order

had been received for a job so that an invoice could be sent out,

monitoring and collecting past due accounts and when necessary

bringing 90 day or more past due accounts to the attention of the

President for approval to turn over to our Companies Attorney for

legal action;

. All aspects of accounts payable, initially determining what invoices

were outstanding and making sure the accounts were brought to a

current status and then for gaining approval of incoming invoices,

entering them under the current expense account, seeing that any

invoice with a discount was taken and that all invoices were paid in

advance of there due date;

. Compiled financial reports weekly, monthly, and quarterly to be

reviewed at weekly staff meetings;

. Coordinated and gathered pertinent information (not provided on 2004

tax returns) requested by the new accounting firm to assist in their

preparation of the 2005 taxes;

. Set up and instituted job costing so that materials, equipment

rentals, and employee times were posted to the correct jobs and

compared to the job proposal in order to determine if each job earned

a profit or created a loss;

. Adjusted and maintained existing filing system for office

documentation.

Jones General Contracting

Accounting & Office Manager - June 1999 - December 2005

Responsible for:

. Computerized set up and maintenance of both companies financial

records; i.e., inputting and processing weekly payroll, computing,

processing, and insuring that monthly, quarterly, and yearly payroll

liabilities were paid; accounts receivable; accounts payable;

compiling financial reports at years end for transferal to company

accountant; collecting past due accounts;

. Customer relations; i.e., taking & scheduling work orders for jobs

that needed to be done, often assisting in gathering of pricing and

costs for job proposals, quotes, and estimates; receiving and

scheduling details and estimates; receiving and scheduling

installations;

. Setting up, organization, and maintenance of filing system for office

documentation;

. Setting up and maintaining computerized and hand written calendars for

work crews, insuring they were distributed each evening for the next

days work;

. Contacting customers in the case of inclement weather to postpone

scheduled work and rescheduled for a later date.

Job descriptions for the following will be provided upon request:

Baltimore Pool Supply, Inc

Office Assistant - March 1998 - March 1999

Gallant Belt Company, Inc

Office Manager/Executive Assistant - October 1993 - September 1997

EDUCATIONAL BACKGROUND

Essex Community College

2004 - Medical Terminology Course

1999 - Microsoft Certification Course

1976 thru 1980 - Accounting, Secretarial, and Business Courses

Kenwood High School

Graduate June 1976

Bookkeeping, Secretarial, and Business Course of Study

Certificates obtained:

. Microsoft Certified - Word, Excel, Access, and PowerPoint

. Office Procedures thru Individual Leadership

. Secretarial Techniques

. Advanced Secretarial Techniques

. Spelling, Grammar, and Punctuation

. Proofreading

SKILLS

. Microsoft Certified - Proficient with Word, Excel, Access, PowerPoint,

Money, Works, and Outlook

. Proficient with Quick Books Premier Accountants & Contractors

Editions, Quick Books Pro, and Quick Books

. Proficient with Timberline 9.4 - General Ledger, Accounts Payable,

Accounts Receivable, Address Book, Billing, Cash Management,

Contracts, Information Assistant, Job Cost, Payroll, Project

Management, and Report Designer Modules

. Proficient with Windows 7, Vista, XP, ME, 98, etc

. Proficient with electronic and manual calculators

. Proficient with mailing and faxing

. Experience with Microsoft Publisher, Visio, Photo Editor, and Picture

It

. Type 85+ wpm

. Experience with Word Perfect, Lotus, Quattro Pro, Xywrite, & Cindex

REFERENCES

Janna Guerrero - 443-***-****

Mark Cohen - CPA - 410-***-****

Gary Huffer - 240-***-****

Howard Freeman - 410-***-****

Alex Leonard - 410-***-****

Jeff Klein - 443-***-****

Kevin Horton - 410-***-****

David T Ward, Sr - 410-***-****

Michael Jones - 410-***-****

Contact this candidate