Executive Assistant Quality Control
Resume:
Crystal A. Garland
Hercules, CA 94547
***************@*****.***
PROFESSIONAL SUMMARY
Highly-motivated Executive Assistant looking for a challenging position. I
have over twenty-five years of administrative experience with fifteen years
supporting senior executives. With my broad background, I feel I would fit
into a position with your organization.
SKILLS
Software programs and experience include:
Microsoft Office Suite
. Outlook
Visio
Typing Speed of 75 wpm
Experienced with all office equipment
Office Management Skills
Multi-tasked in office environment
Poised under pressure
Excellent organizational and time management skills
Able to reprioritize at a moment's notice
PROFESSIONAL HISTORY
Stuart Foundation, San Francisco, CA 11/09-Present
Executive Assistant, Office of the President
Ensures the effective operation of the President's office including
handling of all incoming and outgoing mail, management of calendar and
travel schedules; drafts communications, correspondence and other materials
from the President; develops and maintains systems to compile necessary
materials for meetings and conferences; handles all logistics relating to
the board meetings, board and staff retreats. Serves as liaison for board
members regarding meeting planning; and scheduling of meetings to
accommodate all board members; assists the Director of Administration in HR
matters.
Team-Up for Youth, Oakland, CA
Executive Assistant to CEO 4/06 - 10/09
Provides executive level administrative support to the Executive Director
and the Board of Trustees in preparing board packets, attending board
meetings and transcribing minutes; responsible for calendaring and
scheduling of appointments via Outlook. Arranges special events/projects
and other administrative support as needed. Processes expense accounts and
makes travel arrangements.
Independent Adoption Center, Pleasant Hill, CA 12/04 -4/06
Legal Secretary/Associate
Responsibilities included providing legal assistance to Open Adoption
Counselors and Open Adoption Coordinators in agency; prepared final
adoption papers for filing with the courts; prepared birthparent
relinquishment documents, adoption placements and all psychosocial
documents for adoptive parents. Handled all tracking and maintaining of
fingerprint clearances for potential adoptive parents. Answered all queries
from counselors and outside agencies.
Catholic Charities of the East Bay, Oakland, CA 4/96 -11/04
Executive Assistant to CEO/Executive Projects Manager
Provided executive level support to the CEO, working closely with Program
Directors, and the Executive Team. Duties included drafting, editing of
correspondence and reports, scheduling and handling telephone
communications. Served as a delegate for the CEO in matters involving
outside agencies. Assisted the CEO and the Chairman of the Board of
Directors in providing staff support to the Corporate Board, Executive,
Membership and Facilities Committees; applied quality control in all
communications with the Board of Directors, including the development,
updating and publishing of protocols for Board meetings under required
deadlines. Attended Board of Directors meetings and transcribed minutes
using tape transcriber and handwritten notes. Responsible for updating and
handling of the agency's by-laws and action items. Coordinated timely
distribution of documents including properly organized meeting agenda
packets. Planned, coordinated and organized a variety of outside
functions, including events planned by outside organizations and committees
for which the CEO is a member. Produced special events, meetings and made
necessary travel accommodations for the CEO and managers. Handled calendar
and confidential assignments as assigned.
East Bay Perinatal Council, Oakland, CA 8/94-4/96
Executive Assistant to CEO
Duties included listing/advertising of positions available within the
agency; screening potential candidates; scheduling candidates for
interviews; assembling interview and hiring packets; conducting personnel
orientations with new staff; developed and implemented forms for new hires
and performance evaluations. Assisted the Executive Director with her
calendar, scheduling appointments and travel accommodations for the agency.
Attended monthly management meetings as well as taking and distributing
minutes. Worked on grant proposals with the Executive Director using
Microsoft Word and coordination of monthly Board of Directors meetings.
Supervised clerical staff of five, conducting monthly clerical meetings as
appropriate. Conducted site visits to offices when appropriate, monitoring
and ordering supplies as needed for the agency. Responsible for tracking
vacation and sick accrual for 150 employees and answering personnel queries
from staff.
EDUCATION
Germantown High School Rider University
Philadelphia, Pennsylvania Lawrenceville, New Jersey
Diploma BA Business Administration
References furnished upon request
Contact this candidate