Administrative Assistant Manager

Alynthia Hall-Rutherford ** Ardmore Road,

West Orange, NJ 07052

***************@*****.*** 973-***-**** (H)

/201-***-**** (C)

SUMMARY OF QUALIFICATION

Successful administrative professional with proven leadership abilities in

a variety of broad-based competencies.

Proven project management skills, resulting in improvements in efficiency,

productivity and accuracy. Excels at planning, dedicated to understanding

and addressing client needs, proactively identified problems that may

arise, practical approach to identifying and resolving issues.

Consistently employ an energized, can-do management style utilizing

financial analysis skills, organizational abilities and vision.

PC APPLICATION SKILLS

Microsoft Word Microsoft Power Point Fastrac System-

Purchasing System

Microsoft Excel Microsoft Access Desktop Purchasing

System Internet

PROFESSIONAL EXPERIENCE

YOUNG DISCIPLES COMMUNITY DEVELOPMENT CORPORATION, NEWARK, NJ

OFFICE MANAGER SEPT 2003-

Present

OFFICE MANAGEMENT: Provide executive and personal support to the

President/CEO. Responsible for all accounting, (accounts

payable/receivables/payroll-preparation of all banking transactions, petty

cash) Human resources (benefits administration, new hire, orientation,

recruiting, maintain vacation/sick time spreadsheet and process IRA) and

facilities (building management/supplies, inventory) and vendor management

(finding and negotiating special rates) and organize special events

(dinners/bowling) for staff of 5.

BUYER: Primary responsibilities included general procurement- Monitors and

facilitates company-wide purchasing of various commodities and services

which includes office equipment (copiers, faxes etc), office supplies,

postage equipment, branded merchandise and photographic equipment. Meet

with suppliers on a regular basis to review performance of existing

programs and new suppliers to learn about products and services being

offered by competitors.

EVENT PLANNER: Plans and arranges all meeting details with facility and

vendors. This includes guest rooms, food, beverage, A/V, production, theme

decor, travel arrangements, activities, amenities, entertainment, speakers,

etc. Works directly with executives, department heads and committees to

develop and finalize program formats/agendas, topics, speakers, and special

events. Negotiates with suppliers/vendors to secure best possible value

for goods and services to be purchased in conjunction with the meeting, and

reviews and secures contract for same.

PERSONAL ASSISTANT: Daily interaction with family regarding personal

calendar to travel arrangements (domestic / international/private car ),

charitable organizations, dinner parties, etc. Maintain all household

files. Send out all professional and personal greeting cards for

birthdays, holidays, and other special occasions. Manage schedules:

arrange and confirm internal and external meetings and/or conference calls;

maintain and manage personal and business calendars. Make all family

reservations and take care of some family projects.

CJR CARPENTRY, HILLSIDE, NJ

PURCHASING AGENT/EXECUTIVE ADMINISTRATIVE ASSISTANT NOV

2000-SEPT 2003

PURCHASING AGENT: Primary responsibilities included Obtains bids and

chooses suppliers to be utilized to supply the hotel with all required

goods and services for day to day operations. Kept contacts updated for

Group President/Group Executive and Project Managers. Ensured that Reports

were distributed to Group President, Group Executive, and Project Managers.

Established and maintain files, records and database (i.e., schedule,

management reports). Assisted with financial operations: review, prepare,

and monitor contract documents; compile data for budgets and personal

expense reconciliations, etc.

ADMINISTRATIVE: Provided administrative support to President and their

staff including supervising junior administrative assistant and temporary

employees. Maintained calendar of appointments and meetings, including

scheduling agendas, scheduled travel arrangements/luncheons, answered busy

phones, tracked attendance, handled employee inquiries with regards to

vacation, sick and personal time, processed travel and expense vouchers,

distributed checks and maintain supplies and keep accurate inventory

records.

ALLIEDSIGNAL, INC

ASSISTANT BUYER/ADMINISTRATIVE ASSISTANT MAY

1993- NOV 2000

ASSISTANT BUYER: Primary responsibilities included assisting the buyer

with developing business strategies and the execution of all related

merchandise activities. This includes interaction with vendors for problem

resolution, monitor and tracking of purchase orders and investigating and

responding to store issues. Interacted daily with both internal customers

and suppliers to insure timely delivery of goods and services at the lowest

cost possible.

PROJECT MANAGEMENT: Responsible for planning events, relationship building

and communicating w/attendees and able to assist marketing staff with

literature/brochures and negotiating with vendors.

ADMINISTRATIVE: Provided administrative support to the Customer Service

Manager and staff of 5+ people. Interacted daily with both internal

customers and suppliers to insure timely delivery of goods and services at

the lowest cost possible. Validated Management of Supplier Insurance

Certificate program current status with external customers which promote

compliance with internally established insurance requirements for on-site

services. Maintained database designed to track blanket purchase orders

activity. Created MS Access database to track delivery of computer related

hardware/software.

EDUCATION

Indiana Wesleyan University. Pursuing BS in Business Management

Alynthia Hall-Rutherford

11 Ardmore Road, West Orange, NJ 07052

973-***-**** (Residence) / 201-***-**** (Cell)

***************@*****.***

To Whom It May Concern:

The accompanying resume is in response to your position that is currently

available.

I am especially interested in this position because my experience as an

Office Manager, Buyer, Executive Administrative Assistant and event planner

has prepared me for a disciplined, secure work environment and the

challenges associated with unexpected events. I'm looking forward to using

this experience for the current opportunity that you have available.

The professional experience that I bring are:

. Excellent verbal communication skills and strong attention to detail

are essential.

. Experience with answering phones.

. Ability to prioritize and handle multiple projects simultaneously;

flexible and able to use sound independent judgment and take

initiative to assess information.

. Ability to interact in a diplomatic and professional manner required.

. Proven history of resourcefulness.

. Strong organizational and technical skills, including MS Word, Outlook

calendar and email, and Internet research.

. Ability and willingness to learn new programs.

. Ability to anticipate needs and follow through on all assigned tasks a

must.

My current salary expectations are negotiable and I'm sure we can reach a

mutually agreeable compensation.

I would appreciate an opportunity to meet with you to discuss how my

experience will best meet your needs.

Sincerely,

Alynthia Hall-Rutherford

Alynthia Hall-Rutherford

Contact this candidate