Administrative Assistant Project

Gia Clunie McClary

*** **** ****** ? Washington, DC 20019

H 202-***-**** ? ***********@*******.***

Professional Profile

Highly-skilled professional with extensive background in Human Resources

and Technical Writing. Skilled communicator and project leader with the

flexibility and experience required to adjust to rapidly changing schedules

and frequently shifting priorities. Focused and driven through the

maximization of productivity. Strong leadership, decision-making, and

management skills. Expertise in reporting and analysis. Willingness to

accept new challenges that will enable me to enhance my current skills

while learning new skills.

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Qualifications Summary

Administrative Skills

. Maintained team out of office schedule, and coordinated office

coverage by function.

. Sorted and handled office mail and correspondence.

. Coordinated and attended all Program Management Office related

meetings.

. Generate agendas and minutes for all team meetings.

. Prepared, compiled, and developed supporting materials to support

meetings and ensure the availability of materials for meetings,

workgroup sessions and off-site activities

. Captured and tracked action items; Maintained and updated action item

listings.

. Disseminated project information to various department leads as

required.

. Authored and submitted a weekly status report to the Executive Program

Manager.

. Supported and communicated progress reporting and Program

accomplishments.

Management Skills

. Participated in staff recruitment, hiring, training, and scheduling.

. Coordinated management activities of various projects to obtain

strategic business and other organizational objectives.

. Responsible for developing credibility, establishing relationship, and

communicating with stakeholders at various levels.

. Perform analysis and report findings for various data calls,

infrastructure projects, special events etc.

. Developed goals for teams along with performance measures that map to

these goals that will help with accomplishing the agency's goals.

. Created a mechanism for tracking statistical data, performance

measures, budget monitoring, project management, data calls and

metrics.

. Developed and maintained New Employee Orientation Guide and

documentation.

. Managed, coordinated, and tracked all correspondence, administrative

documents, and official records (including confidential materials).

. Documented and maintained confidential employee personnel files.

. Researched and identified all training sessions/meetings required to

support travel management and other administrative duties.

. Updated and maintained program management team functional information

and roles/responsibilities

Technical Skills

. Conferred with task lead and project managers to establish

documentation requirements, define technical specifications and

determines subject material to be developed.

. Organized materials and completed writing assignments according to set

standards regarding order, clarity, conciseness, style, format, and

terminology.

. Developed and maintained baseline standard operating procedures and

user guidelines.

. Maintained Program Management Office project records and files along

with related revisions.

. Observed and analyzed information required to determine and develop

technical documentation and project activities to establish operating

procedure.

. Developed and reviewed existing Program process workflows.

. Constructed, edited, and standardized manuals, templates and technical

documents detailing various processes, procedures, guidelines,

workflows, and other deliverables.

. Contributed to executive communications and reporting via creation and

collaboration of Synopsis Summaries, IT Project Fact Sheets, Project

Management Reviews, and other technical documents.

. Worked to quality assure System Life Cycle Management (SLM)

documentation for compliance with client SLM standards.

. Designed, developed, established, maintained, and delivered briefing

documents tailored for different levels of audiences.

. Instrumental in preparing and organizing all material necessary for

training newly on-boarded Project Managers and for coordinating

materials for workshop; updated all relevant materials and assures

proper dissemination to team.

. Provided briefing development support for external executive

presentations.

. Reviewed established materials and recommended revisions or changes in

scope, format, content and dissemination.

Employment History

Alon, Inc, Springfield, VA Mar 2010- June

2010

Program Management Analyst

Net Star-1, McLean, VA Nov 2007 - Mar

2010

Administrative Assistant/Technical Writer

Howard University, Washington, DC Jan 2005- Aug 2007

Administrative Assistant/Box Office Coordinator

DC Housing Authority, Washington, DC Jul 1999- Oct

2004

Accounts Payable

PERI, Rosslyn, VA Apr 1999 - Jul

1999

Assistant Course Coordinator

Education

Strayer University, Washington, DC Sep 2009

Bachelor of Business Administration (BBA)

Technical Summary

Microsoft Office Professional (Word, Excel, PowerPoint, Access), Visio,

Adobe Professional

Accomplishments

. Published author, God Speaks...Diary of Spirit-Led Devotions, 2004

. Secretary, Board of Directors, Hacienda Cooperative Inc., 2010

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