Real Estate Administrative Assistant

Anita L. Sessa

**-** **** ******

Maspeth, New York 11378

718-***-**** Home

******@***.**.***

Professional Experience:

Citi a/k/a Citicorp: New York, NY 1991-2009

Executive Assistant to CFO of CTI Finance 2003-2009

. Assisted CFO in managing staff of both the North American and the

Global O.T. departments, staff was in excess of 2500 employees.

. Created efficient system and departmental manual to track and update

headcount.

. Managed security access, phone lines and all new staff needs for the

department.

. Interfaced with Facilities Department for all internal and external

relocations.

. Evaluated and maintained departmental budgets.

. Managed ordering and inventory of supplies for the department.

. Created and edited emails and memos for CFO.

. Organized extensive domestic and international travel including

special events and dining venues.

. Maintained multiple daily calendars, both personal and professional.

. Effectively handled demanding phone lines requiring exceptional

judgment, screening and messaging.

. Assisted CFO with personal needs and requests when needed.

. Processed all expense reports for CFO, as well as tracked expenses

within the dept.

Executive Assistant to Managing Director of Citicorp Real Estate

Inc. 2001-2003

. Performed administrative functions for Managing Director of Citicorp

Real Estate and his executive staff.

. Planned extensive travel plans for the Director and three senior Vice

Presidents.

. Coordinated departmental meetings and schedules.

. Managing staff of 20 remotely located employees.

. Created and updated departmental financial reports and documents.

. Ensured outside vendor contracts complied with governmental

regulations.

. Created and maintained extensive Excel spreadsheets to track and

document corporate entertainment expenses.

. Proofread all outgoing departmental correspondence for spelling and

grammatical accuracy.

. Ordered catering for business lunches and special departmental

meetings and events.

. Assisted with all ad-hoc projects and requests as needed.

Business Coordinator, Citicorp Real Estate

. Solicited and analyzed bids from outside vendors for all

environmental and engineering contracts.

. Contacted vendors and appraisers to develop professional

relationships and inform them of their bid acceptance.

. Worked directly with the Internal Account Officer for all vendor work

requisitions approvals and departmental invoices.

. Generated and tracked all invoices for review and payment.

. Assisted with administrative work and special projects as needed.

Senior Administrative Assistant/Office Manager, Citicorp Real Estate,

Inc. 1995-2001

. Handled facilities and office managerial responsibilities related to

office moves, purchasing and departmental reorganizations.

. Assisted with the screening and hiring both permanent and temporary

office staff.

. Worked in conjunction with the Department Head to analyze and plan

the projected annual budget.

. Saved the department $200,000 dollars in equipment expenses by

reconfiguring a new office space for 21 employees.

. Provided diverse administrative support for the Department Head and

his staff.

Database Processor/Administrative Assistant, Citicorp Real Estate

Inc. 1991-1995

. Utilizing Excel, I designed and implemented a new business database

to track and monitor all

in-coming business.

. Handled Administrative responsibilities for the Chief Appraiser and

five Vice Presidents.

. Managed busy phones and calendars.

. Created extensive financial spreadsheets and reports.

. Ordered catered lunches for business meetings and events.

. Assisted with special projects as needed.

Education:

LaGuardia Community College - Member of the Phi Theta Kappa Honor Society -

3.8 GPA

Concentration in Accounting - achieved 22 credits towards my degree.

Skills: Proficient in: Microsoft Word, Excel, PowerPoint, Outlook and Visio

Licensed Notary Public

Professional References available upon request

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