Manager Administrative Assistant

Danielle Beaton

*** ******* **** **** * Kingston, Ma 02364 * 339-***-**** *

**********@*******.***

Objective: to obtain the Meeting Planner Position

Professional Experience

****-*******

Wood Hole Oceanographic Institution, Woods Hole, Ma

Conference and Events Coordinator

*plan and coordinate meetings, seminars and events

*handle all meeting logistics: booking space, a/v, room design, signage,

food & beverage etc.

*create weekly agendas for my distribution team

*interact with internal and external clients to achieve event goals

*liaise between all impacted departments to ensure proper communications

and follow through

*contract/ billing with internal and external vendors

*exercise ability to improve procedures, meet deadlines, and improvise when

under pressure

* update the website and Resource Scheduler (room scheduler software)

* track and maintain records of all events and resources

* help outside clients with transportation and lodging arrangements

*handle inventory and requisitioning of supplies

*collaborate with departmental managers on a weekly basis to ensure

productivity

2007- 2009

Plymouth Bay Catering, Kingston, Ma

Event Coordinator/ Bartender

*assisted in the layout and execution of events

* prepared decorations, centerpiece arrangements, food displays

April '08- Aug '08

Massachusetts Institute of Technology: Bon App tit, Cambridge, Ma

Events Manager

*coordinator of special events

*organized and directed temporary staff

*executed multiple events in a timely manner

* personally handled groups of 400+ people

2006-2007

Exquisite Surfaces, Greenwich, Ct

Administrative Assistant to the Showroom Manager

*administrative support the Showroom Manager

*prepared all written exchanges to clients including business proposals,

requests for payments, and email

inquiries

*prepared and maintained weekly attendance of all company employees

*responsible for updating the database

*coordinated mail and freight shipping

Computer Skills

Experience with Microsoft Word, Excel, Photoshop, PowerPoint, Outlook

Express, internet research

Education

Bachelor's Degree in Art/ Art History

Bridgewater State College, Massachusetts

Undergrad course work in Visual Arts

Suffolk University, Boston, Massachusetts

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