Administrative Assistant Executive

Carol M. Baetz, CPS / CAP

**** ********* ***** (H) 248-***-****

Hartland, MI 48353 ******@***.***

Summary

A highly organized and resourceful Executive Administrative Assistant

having over 20 years of senior level experience in areas of corporate

management, engineering and manufacturing. Assuming progressively greater

responsibilities throughout my career, I thrive in a demanding and quick-

paced environment requiring creative organizational skills, and the ability

to work under pressure.

Core Competencies

Event Coordination Managing / Training / Coaching

Delegating

Scheduling HR Support Presentations

Functions

Organizing / Dictation / Consistent / Reliable

Administration Transcribing

Professional Experience

WEBASTO ROOF SYSTEMS Inc., Rochester Hills, MI 1999 - 2008

Webasto, headquartered in Germany, is a major global supplier of automotive

sunroof systems supplying OEM auto assembly operations around the world.

Senior Executive Assistant to the President and CEO

Duties included many from the above role plus supported the President and

VP of Operations.

. Maintained schedules, all international travel arrangements and reports.

. Set and monitored travel expense policies that helped to reduce

associated costs.

. Planned and prepared all aspects of the Board of Directors meetings

coordinating the needs of international visitors.

. Implemented general cost cutting policies throughout the company that for

example, cut cell phone costs by 50%.

. Was the liaison between colleagues and Management.

. Assisted in the implementation of a company-wide dress code.

. The last year was spent working the Vice President of Human Resources,

where I was responsible for coordinating all colleague events.

TRW AUTOMOTIVE ELECTRONICS, Farmington Hills, MI 1997 -

1998

Executive Secretary

. Reported to the Director of Finance (North America)

. Prepared presentations.

. Responsible for the coordination of Operating Plan Book for the Division.

. Prepared the monthly Warranty Report

. Coordinated the travel arrangements for the Director and Finance

Department.

. Handled the processing of all corporate charge cards, purchasing cards,

and AT&T cards for the Division.

. Set up meetings for the department and external meetings.

DIMANGO PRODUCTS Corp., Brighton, MI 1990 -

1997

Executive Assistant to the President

Dimango was a local manufacturer of home electronic equipment.

. Handled domestic and international travel arrangements.

. Provided supervision of the Marketing and Graphics staff (3 people)

. Prepared product and corporate presentations.

. Created a number of unique marketing reports used to prepare forecasts

and budgets.

. Created a system to handle catalog accounts that ordered from Dimango.

. Handled Fixed Asset, Tooling, and Building Improvement Reports and

depreciation.

MODTECH TECHNOLOGIES Inc. / Tek-Matik, Flint MI 1985 - 1990

Tek-Matik was later purchased by Modtech Technologies and manufactures

conveyor systems for material handling applications in manufacturing

environments.

Executive Administrative Assistant (1988 - 1990)

. Assisted the day-to-day workloads of the President & CEO.

. Prepared all financial records for the company including financial

statements.

. Prepared job cost reports within the company.

. Assisted in general office administration duties, sales support, and

customer relation functions.

Administrative Assistant (1985 - 1988)

. Supervised clerical staff and set up word processing program.

. Responsible for the preparation of financial presentations and

quotations.

. Responsible for recommendations on hiring clerical staff.

. Responsible for all accounting functions, job costs, payroll, A/R - A/P,

payroll tax reports and financial statements.

. Worked closely with the Controller to design and prepare reports for the

President.

Education

Schoolcraft College, Livonia, MI

Business Information Systems / Office Administration - Associates Degree

Specialized Training

Certified Professional Secretary - CPS

Certified Administration Professional - CAP

Notary Public (Livingston County)

MS-Office, Word, Excel, PowerPoint, Outlook & Visio

Spreadsheet Reports / Graphical Analysis

Presentations / Proposals

Bookkeeping / Accounting

Dictation / Report Generation

Inside Sales Support

Training / HR Functions

Contact this candidate