Administrative Assistant Human Resources

Danielle M. Smothers 480-***-**** **********@*****.***

Summary of Qualifications

Skilled and dedicated Administrative Assistant with extensive experience in

coordinating, planning, and supporting various daily operational and

administrative functions. Proficient in all the aspects of Microsoft

Office Suite, Windows and MAC operating systems and Internet research.

Professional Experience

Joanne Martone, CPA, P.C., Glendale, AZ 1/2010 to 7/2010

Office Manager - Provided administrative support to CPA and all members of

the team.

Utilized Practice CS and QuickBooks accounting software to process

incoming bills, prepared customer invoices, processed payments, prepared

deposits, reconciled bank/credit card statements, and prepared weekly,

monthly and quarterly reports; collection of delinquent accounts

receivable; composed and edited letters, memos, reports, presentations,

brochures, flyers using Microsoft Word, Excel, PowerPoint and Publisher.

Data entry of clients tax information in UltraTax and prepared returns

for electronic and/or paper filing and client pick up; greeted clients,

vendors, and visitors to the office; answered phone calls and directed

them to the appropriate person; kept front office presentable; managed

office and kitchen supplies inventory; received and sorted incoming mail

and deliveries

Queen Associates, Washington, DC 6/2002 to 8/2009

Administrative Assistant - Provided administrative support to Executive

Assistant.

Responsible for managing all administrative tasks including conference

calls, calendar maintenance, meetings and arrangement of travel, created,

edited and distributed leases, correspondences, presentations, brochures,

flyers and website maintenance using Microsoft Word, Excel, PowerPoint,

and Publisher; provided tours of apartment units; maintained maintenance

logs; prepared and processed all paperwork for new and terminated

employees; provided information to incoming calls and responded to

requests in a timely manner; employee leave and attendance processing for

employees using Microsoft Excel. Explained company policies, benefits,

and procedures to employees and job applicants; provided employment

verifications; obtained and verified information used to screen, evaluate

and select applicants; assisted with new employee orientation; assisted

with event planning; collection of rental deposits and monthly rents;

processed accounts payable and receivable data into QuickBooks; tracked,

coded and processed travel expense reports for payment; maintenance of

company files and databases; greeted clients, vendors, and visitors to

the office; answered phone calls and directed them to the appropriate

person; kept front office presentable; managed office and kitchen

supplies inventory; received and sorted incoming mail and deliveries.

Westwood One Companies, Silver Spring, MD 9/1997 to 6/2002

Human Resources Coordinator - Provided administrative support to Vice

President and satellite offices.

Responsible for managing all administrative tasks including conference

calls and calendar maintenance, created, edited and distributed

correspondences, reports and presentations using Microsoft Word, Excel,

and PowerPoint; employee leave and attendance processing for employees

using Microsoft Excel. Explained company policies, benefits, and

procedures to employees and job applicants; provided employment

verifications; obtained and verified information used to screen, evaluate

and select applicants; verified and maintained documentation relating to

personnel activities using ADP Payroll; coded and reviewed invoices for

medical insurance billing; maintenance of all human resources files and

databases

Education

Bowie State University, Bowie, MD 2007

Bachelors of Science, Business Administration

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