Manager Assistant
Resume:
Alisha A. Martorella
Bayonne, NJ 07002
Phone: 757-***-****
Email: ****************@**.***
Education
****-**** *.*., ********** of Virginia, Charlottesville, VA
1996-2000 High School Diploma, Kent Place School, Summit, NJ
Employment
12/2007 - Pres. Conference Coordinator, FLIK International onsite at
Goldman Sachs & Co., Jersey City, New Jersey/ New York, New York
Manage, coordinate, and execute internal and external conferences, meeting,
trainings, dinners, and receptions across the Goldman Sachs Campus.
Supervise all event logistics including space setup, audio-visual
requirements, material distribution, printing needs, attendance tracking,
and catering.
Prepare budget estimates and responsibly oversee all project costs to stay
within clients' event budget.
Provide direction, information, and inquiry resolution for conference
center clients, guests, and staff.
Develop and maintain working relationships with clients, vendors,
contractors, and staff.
Handle a high volume of client requests for meeting space via phone and
email.
Fully trained and proficient in the Event Management System, REALM.
Utilize reservation system to input all event logistics and relay
information accurately to staff in order to execute the day's activity and
the daily/weekly meetings.
Manage activity on the conference floors according to the daily agenda.
Field and implement "pop-up" requests for meeting space and accommodate all
last minute bookings and meeting needs.
Event manager and liaison between staff, vendors and clients.
Field facility requests and liaise with building management to implement
action plans to ensure the conference center is prepared and suitable for
all events.
Meet and greet employees, guests, and clients of the firm in friendly and
professional manner.
5/2006 - 5/2007 Events Planner, Aramark onsite at JPMorgan Chase (JPMC),
New York, New York
Responsible for the coordination and execution of all meeting logistics for
JPMC conference center spaces spanning the Tri-State Area; this encompassed
registration, audio-visual needs, food and beverage menu selection and room
set-ups.
Acted as liaison between Executive Board and Conference Center for planning
Executive Committee meetings and events.
Managed all facility requests directly or indirectly associated with events
and developed exceptional working relationships with various vendors and
contractors.
Coordinated all "day-of" event logistics while also balancing day-to-day
planning for future events.
Negotiated and sourced contracts in order to obtain the best possible hotel
rates for room blocks during multi-day events.
Prepared client estimates and carefully monitored costs to stay within
event budget.
Fully trained and skilled in the Event Management System, EMS Enterprise,
as well as the internet-based food service program, My Assistant.
1/2005 - 4/2006 Events Assistant, Black Enterprise Magazine / Graves
Ventures, LLC., New York, NY
Managed registration logistics for destination events attracting over
500 participants. Generated daily, weekly, and monthly reports.
Coordinated all aspects of venue/site/city event selections, as well as
room set-up and audio visual needs.
Managed and executed tradeshow booth solicitation and sales totaling an
amount of 150-200k annually. Supervised pre-event and on-site tradeshow
logistics. Created and maintained the exhibitor database. Negotiated
contracts with decorating companies to ensure best possible rates.
Developed and maintained numerous vendor relationships.
Developed creative briefs for on-line marketing efforts, direct mail
marketing pieces, and print ads. Worked extensively with Editorial, Art,
and Production personnel to create and design marketing pieces.
Assisted Event Directors with developing program agenda and event venue
layout. Created session ideas, topics, annual conference themes and speaker
rosters.
Worked with entertainment companies, publicists, and talent mangers to
secure talent for events.
Supervised coordination of all air and ground transportation arrangements
for event staff, company executives and VIP's.
Managed all pre-event logistics and marketing for the Black Tie Awards Gala
and the Black Enterprise Small Business Awards.
Maintained relationships with speakers and VIP's from invitation letters to
thank you letters.
1/2002-5/2004 Intern, The University of Virginia (UVA) Women's Center,
Charlottesville, Virginia
1/2004-5/2004 - Events Coordinator
Planned semester events by organizing speaker invitations, travel
accommodations, venue and catering.
Publicized events through press releases, public service announcements,
flyers, online calendars and emails.
Coordinated Student-Faculty Dinner Series.
Planned events and speakers for upcoming semesters.
8/2003-12/2003 - Assistant to the Director of Programming
Assisted the Director of Programming with overseeing events teams and
organizing events.
Coordinated Student-Faculty Dinner Series.
Composed grant requests through applications and presentations.
1/2002-5/2003 - Senior Media and Promotions Specialist
Coordinated and edited the UVA Women's Center publications.
Publicized upcoming events to the University, Charlottesville, and
Albemarle County communities through press releases, public service
announcements, Internet calendars, e-mail lists and flyer design and
distribution.
Composed co-sponsorship letters for Women's Center events.
6/2002-8/2002 Summer Intern, Merrill Lynch, New York, New York
Handled "monthly chargeback" including monthly trends and ad hoc requests.
Compiled Data Highway User Statistics for Product Plans.
Created presentations for meetings.
Served as product manager through the organizing pilot users, providing
product plan support, drafting weekly status updates and arranging
conference calls.
Researched global technology markets.
Technical Skills
Proficient in Microsoft Word, Excel, Access, PowerPoint, Publisher,
Outlook, Lotus Notes, EMS and REALM.
- Professional and Personal References available upon request. -
Contact this candidate