Administrative Assistant Vice President
Resume:
NANCY J. EMMONS
*** ***** ******, ***. * ( Salem, MA 01970
*****.******@*******.***
www.linkedin.com/in/nancyemmons
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Experience
Hollister Staffing Temp Division
September, 2010 - Present
. Partners Health Care
International Association of Administrative Professionals
July, 2010 - June, 2011
Greater New England Division Chairman, Pathways to Excellence Committee
. Liaison with chapter presidents for Pathways to Excellence program
. Ensure that chapter presidents commit to participation in the program
for the chapter year
. Ensure that chapter presidents meet deadlines for the various criteria
. Ensure that chapter presidents encourage members to achieve Member of
Excellence certificate by meeting criteria
. Write monthly column for Greater New England Division newsletter
regarding the program
AON RISK SERVICES, Boston, MA
July, 2009 to June, 2010
Administrative Assistant, Supported Senior Vice President, two Vice
Presidents and one Assistant Vice President in the Financial Services
Group.
. Logged data into billing system enabling account specialists to
prepare invoices for coverage to the clients.
. Recorded client data in internal billing system enabling the firm to
pay commissions to the brokers.
. Recorded data in a global risk insurance program reflecting insurance
quotes for presenting insurance options to clients.
. Created PowerPoint snapshots of proposed insurance programs to be
presented to new or renewing clients
. Scheduled flight, hotel and lunch reservations and reserved conference
rooms
. Processed policies and endorsements prior to mailing them to clients
. Prepared files for the new policy year and sent the previous year's
files to storage
. Researched potential clients using Reuters Knowledge and other
business websites
. Ordered supplies for the Financial Services Group
International Association of Administrative Professionals
July, 2008 - June, 2010
President, North Shore Chapter, Salem, MA
Wellington Management Company, Boston, MA
2002 - 2008
Administrative Assistant, Global Equity Portfolio Management - Supported
two Portfolio Managers and one Research Analyst in a department managing
global equity and specialty portfolios for institutional investors
. Maintained calendars of all three managers utilizing Microsoft
Outlook, and coordinated travel and prepared itineraries
. Introduced use of online catering service saving the company $50,000
over the course of first year
. Maintained broker gauge project tracking stock recommendations of
participating brokers and generated YTD results each month, thereby
enabling partners to determine which brokers' investment suggestions
were creditable
. Introduced use of Microsoft Outlook plug-in system as part of the
company's 'Going Green Program' eliminating use of paper and
increasing efficiency
. Generated complex expense reports, meeting packages and first of month
report reflecting $1 million companies by size of dividends
. Maintained manager's portfolio in Reuters Knowledge, Semotus, Street
Events databases
. Coordinated meetings with company representatives and brokers
. Researched potential investments via the Internet to assist managers
International Association of Administrative Professionals
July, 2006 - June, 2008
President, North Shore Chapter, Salem, MA
. Presided over chapter and board meetings
. Liaisoned with speakers and coordinated meetings with chapter members
and Division board
. Mentored new members
. Created monthly Chapter newsletter and obtained contribution of
articles by members, Division officers, outside organizations
. Attended International and Division conferences and voted for new
officers on behalf of chapter
. Maintained chapter files
. Oversaw chapter board, delegating to board members responsibilities of
publicity, correspondence, maintenance of chapter website, catering
. Responded to inquiries regarding membership in IAAP and North Shore
Chapter
International Association of Administrative Professionals
July, 2005 - June, 2006
President, Greater Boston Chapter, Boston, MA
. Presided over chapter and board meetings
. Liaisoned with speakers and coordinated meetings with chapter members
and Division board
. Created monthly Chapter newsletter
. Attended International and Division conferences and voted for new
officers on behalf of chapter
. Assisted Division President in setting up new chapter
. Maintained chapter files
. Oversaw chapter board, delegating to board members responsibilities of
publicity, correspondence, maintenance of chapter website, catering
. Responded to inquiries regarding membership in IAAP and Greater Boston
Chapter
Payette Associates, Inc., Boston, MA
2001 - 2002
Administrative Assistant reporting to Principal Architect and supporting 38
architects
. Maintained calendars of studio architects utilizing Lotus Notes and
coordinated travel and meetings
. Prepared correspondence, reports and monthly reception coverage
backup schedule
. Maintained project files
. Performed Internet research to assist principal architect in
gaining new projects
. Set up conference calls with overseas clients
CB Health Ventures, LLC, Boston, MA
2000 - 2001
Executive Assistant supporting two General partners as front desk contact
. Managed calendars in Microsoft Outlook
. Scheduled travel and meetings
. Organized annual investors' meeting at resort including
accommodations, recreation, and credit card information
. Recorded incoming business plans in ACT 2000 database
. Ordered supplies for the office, coordinated with vendors and
facilitated maintenance for office
ABB Energy Capital, LLC, Boston, MA
1998 - 2000
Administrative Assistant reporting to Senior Vice President of Sales &
Marketing
. Prepared correspondence, board meeting presentations, project reports,
marketing packages and expense reports
. Organized office space for new employees
. Coordinated office maintenance and ordered supplies for the office
. Maintained Marketing Library
. Scheduled travel arrangements and meetings
. Assisted in organization of company Holiday party
. Researched news articles and data on industries and corporations
utilizing the Internet
ERNST & YOUNG, Boston, MA
1995 - 1998
Administrative Assistant reporting to Partner in the International Tax
Group
. Assisted clients via phone as first line of contact
. Scheduled travel, client and executive meetings
. Prepared correspondence, monthly Profit & Loss Summary, and expense
reports for department members
. Prepared and processed invoices and tracked incoming payments
. Maintained checking accounts for Partner and for one client
. Assisted one client in scheduling monthly meetings and special events
. Assisted Marketing Administrative Assistant in preparations for client
seminars
. Assisted Tax Department during Tax Season in preparing finalized tax
returns for clients
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