Administrative Assistant Sales

* **** ***** **********, ** ***** ? 630-***-****

EXPERIENCE

Environmental Resources Mgmt; Rolling Meadows, Illinois 2007 - Dec, 2009

Administrative Assistant/Receptionist

Managed US and international calls for 80 people in fast-paced setting of number

one worldwide environmental firm.

Supported administrative assistants and Accounting department.

Maintained all files for Accounting and project managers.

Received and distributed all PDF file faxes to Midwest personnel.

Arranged conference rooms scheduling and meeting planning including ordering food

and beverages, hotel reservations.

Scheduled and shipped all Midwest trade show booths and banners.

Prepared all Federal Express domestic and international overnight requests.

Handled preparation and mailings to clients and vendors.

Worked with vendors and ordered office and mail room supplies.

Updated Midwest offices personnel phone and mailing lists on spread sheets.

Informed the building management of office service requests.

DMG America, Inc.; Schaumburg, Illinois 2004 - 2006

Executive Administrative Assistant/Receptionist to the President, Vice President

of Sales and Service Manager

Managed US and international calls in a busy sales setting for the North American

central location.

Performed accounting functions, entered expense reports and payables in Great

Plains

Maintained all files for Accounting and Service DepartmAents. Reporting to the

President, Vice President of Sales and Service Manager for this international

laser equipment manufacturer.

Supported 11 area sales managers for the Midwest and East Coast. Communicated

prospective sales calls, meetings and arranged hotel reservations.

Received and logged service calls for our technical engineers.

Negotiated and maintained contracts for janitorial and office equipment

Managed vendors and ordering of all office and mail room supplies.

Tripar Internatiotional Inc., Roselle, Illinois 2003 - 2004

Administrative Assistant/ Receptionist

Handled numerous administrative tasks for a display items manufacturer.

Managed customer calls and inquiries for two (2) customer service departments in

a fast-paced atmosphere, while entering approximately 500 customer leads per week

into ACT.

Prepared catalogs mailings and other correspondence to prospective customers and

forwarded leads to sales representatives nationally.

Received incoming correspondence, faxes and purchase oArders

Provided back-up support to administrative and customer service personnel.

Managed vendors and ordering of all office and mail room supplies.

Hostmark Hospitality Group; Schaumburg, Illinois 1994 - 2002

Executive Administrative Assistant/ Receptionist

Effortlessly handled heavy phone traffic and transfer of calls on a 30-line

system and greeted guests in a professional and courteous manner.

Managed and screened unsolicited sales calls for personnel (as requested) in a

professional manner.

Managed timely mailing and faxing of all daily coArrespondence to hotels.

Prepared all documentation for reports, applicant letters and memos as directed

by the Vice President of Human Resources.

Supported all Executive Administrative Assistants.

Maintained and organized files, work areas, and all office equipment.

Sorted incoming mail and faxes; handled all deliveries.

Maintained office equipment contracts, inventory, ordering from a variety of

vendors.

ITW Buildex; Itasca, Illinois 1992 - 1994

Administrative Assistant to the Vice President of Sales

Managed administrative duties for Vice President of Sales

A 25 sales representatives including correspondence, purchase orders,

inter-office communications and office supply ordering.

Arranged all trade show scheduling and travel for staff.

SKILLS SUMMARY

Reception and Administrative skills, including front desk greeting, general

office management and editing correspondence.

Proficiency with MS Office suite and accounting applications include: MS Word,

Excel, PowerPoint, Outlook, Access, Lotus Notes, Great Plains, PeopleSoft and

ACT.

Experience with operating and maintaining copier, scanner, fax, postage and other

office support equipment.

Superb written and verbal communication ability

Rapid-learner, quick problem solver and multiple-solution developer.

SOFTWARE EXPERIENCE

Microsoft Office

Minerva

Lotus Notes

Great Plains, Peoplesoft

ACT

TeleCall Message Center

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