Accounts Payable Administrative Assistant

Tia McMillan

**** ********* *****, ******, ** ***03 ? 919-***-**** ? *******@***.***

Summary of Qualifications

> An accounting professional with exceptional problem solving,

analytical, and money saving skills with over fifteen years of

experience

> Excellent organizational, interpersonal, and communicational skills.

Known for dedication and initiative to complete tasks above

expectations

> Proven ability to manage payables, oversee daily operations and

improve workflow. Experience with handling multiple responsibilities

and tasks in a high pressured environment.

> Exceptional negotiation skills, highly trustworthy, discreet and

ethical

> Expertise in financial reporting, reconciliations, data review,

closings, general ledger, and budget preparation

Work History

All Kinds of Minds a Non Profit, Durham, NC

Accounts Payable Coordinator/Facilities

January

2005-present

. Oversee daily activities for the Accounts Payable department. Manage

invoice and payment processing for approximately 125K in weekly check

runs

. Perform full cycle A/P. Create and maintain vendor records (request w-

9) and accounts payable filing system. Deleting and/or activating

individual files

. Accurately organize, review, and code invoices, checks request,

purchase orders and employee expense reports daily. Assign G/L coding

for all invoices. Enter approved invoices and check requests.

Coordinate all payments by doing aging, income and expense analysis

. Responsible for preparing and running approved checks weekly.

Distribute, circulate, file and mail checks. Print and distribute

disbursement reports

. Prepare and mail year end 1099 forms for the IRS

. Cost containment and optimization of working capital. Expense

management on all levels. Cutting cost and saving over 100K in yearly

expenses

. Rent, lease and contract management

. Account reconcilement including journal entries. Generate monthly G/L

reports for management

. Balance and process escheated invoices for state reporting

. Responds to vendor and internal inquiries in an accurate,

professional, and timely manner

. Monitors and enters credits. Furnishes, edit reports, posting journal

reports and check register

. Tracking of fixed assets and federal earmarks

. Manage all petty cash and office supply expense accounts

. Liaison between cooperate, field offices, and vendors

GMAC Insurance, Winston Salem, NC

Sr. Accounts Payable Specialist/Auditor, June 2000- Dec 2004 January

1995-December 2004

. Primary auditor for GMAC Financial Corporation resulting in over $600K

in savings

. Analyzed trends to determine problem areas and provide basis for

future projections

. Performed month end closing process for over 300 cost centers

. Supervised preparation and monitoring of company billing system.

Responsible for researching and selecting the current billing system,

Winbill

. Account reconciliation, coding to General Ledger

. Developed and implemented policies and procedures for Telecom

organization

. Additional responsibilities include tariff review, billing

verification, billing consolidation, expense and technology

management.

Accounts Payable Specialist, Jan 1995-June 2000

. Process high volume of invoices on a daily basis for over eighty field

offices as well as home office

. Code and batch invoices for payment. Matched checks to invoices to

ensure accuracy

. Balanced Escheat system

. Process expense reports

. Assisted the Payroll department by processing employee timesheets

. Interacted and communicated with physicians and clinical staff on

findings that were significant

Cittone Institute of Technology, Edison, NJ

Administrative Assistant November 1992-June 1994

. Assisted employers with their recruitment/staffing needs and provided

coordination assistance with projects, presentations and events given

by the Career Management Center

. Responsible for billing and bank deposits and updating student

accounts

. Trained new students in the administrative department on procedures

and phone etiquette

. Provided office support to staff members, i.e. data entry, proper mail

distribution, faxing correspondence/ copying materials, handling and

processing paperwork on employers and newly hired student employees

while maintaining complete confidentiality

. Made collection calls and processed payments for students

. Managed switchboard for staff members. Screened internal calls, set up

conference calls, reserved conference rooms,

scheduled/rescheduled/canceled all appointments, scheduled interviews

and meetings for the calendars

. Input, edited and updated information into a customized database on

employers and students that used our services

Technical Skills

Proficient in Great Plains Dynamics, Blackbaud, Winbill, Hyperion Pillar,

Windows 2000/XP and Microsoft Office Suite (Word, PowerPoint, Excel,

Outlook). Proficient in office software and machinery.

Education

Durham Technical Community College, Durham, NC

Tax preparation and review class

Forsyth Technical Community College, Winston Salem, NC

Microsoft Office/Computer Training

Cittone Institute of Technology, Edison, NJ

Computerized Accounting

References available upon request

Contact this candidate