Manager Administrative Assistant

Liza M rquez

*** ******** ***** **

Rio Rancho, New Mexico 87124

Home 505-***-**** Cell 505-***-****

Email: *******@*****.***

Skills

. Strong work ethic, dependable as well as flexible. I am comfortable in

expressing ideas to improve office environments while building strong and

effective teams. I am self-motivated, customer-oriented.

. Experience in Engineering and Healthcare industries. Provide

professional, quality, and reliable support with excellent communication

skills and work openly with internal and external members of an

organization.

. Proficient in Microsoft Outlook and Microsoft Office tools to include

SharePoint, Excel, Word, PowerPoint and FrontPage.

Work History

New Mexico Office Manager- OptumHealth New Mexico - February 2010 to

Present

. Oversee facilities and office management across the State of New Mexico

to include Farmington, Santa Fe, Roswell, Las Cruces and Albuquerque.

Interacting with vendors, building management and construction staff.

Coordinate maintenance activities throughout the sites.

. Coordinates activities for new employees with IT staff along with space

planning coordination and maintain employee information.

. Meet priorities for the effectiveness of the office and its staff as well

as handling the challenges of consumer concerns.

. Research and obtain information and prepare reports as requested. Develop

time schedules and keeping tasks on schedule. Supervise receptionist and

assign tasks as needed

. Ensure Business Continuity Plans are accurate and up to date and working

with cross site teams to ensure accuracy

Region 3 Administrative Assistant - OptumHealth New Mexico - May 2009-

February 2010

. Integral part of the Albuquerque Region. Set up new systems to include

SharePoint development and training as well as excel spreadsheets to

incorporate all behavioral health providers for Bernalillo County.

. Ensure a high level of confidentiality within the healthcare industry.

Handling of medical authorizations and documentation.

. Provide facilities support to the office to include lighting, equipment,

conference rooms, etc. Coordinate meetings, minutes, catering and

additional office support duties as needed and performed as a back up for

emergencies and other office related tasks. Providing interim

Administrative Support Supervisor duties including office assignments,

coordination with Senior Facility Manager, support of Operations

meetings, coordination with IT for office support and sharepoint.

. Managed and coordinated the training of over 60 providers and their staff

to be trained in the areas of service registration, claims and other

administrative areas involved in the start up of OptumHealth.

. Chair the administrative staff to ensure other offices in the State of

New Mexico are running effectively as well as setting up a separate

Regional Admin Team in an effort to simplify the organization, using

similar systems and SharePoint across the regions to provide necessary

information for an effective transition into the organization and

familiarize administrative staff with process and procedures to

effectively perform their duties.

Administrative Assistant, Environmental, Health & Safety (EHS) - Intel

Corporation, Rio Rancho, NM-1994-2009

. Manage calendar, travel, monthly report coordination, Powerpoint

presentations, meeting set up and coordination though various time zones

and successfully provide remote support to the Global Health & Safety

Manager. Assist with set up new purchase orders, supplies, payments for

fees and training. Web management for EHS Web site, expense reports,

event coordination, and general administrative support as needed to the

local site and others requiring assistance. Provide ergonomic needs,

stretch program instructor.

. Mentored several EHS Administrative Assistants including site and global

EHS Admins and Corporate Admins in New Mexico. Developed a tool in order

for site staff and covering admins to cover my duties while on

sabbatical, to include step by step and screen shot instructions.

Provided effective remote supplemental admin support for EHS Director and

other managers in the organization.

. Exhibit discretion and excellent judgment when handling confidential

information including personnel and legal matters. Show outstanding

attention to detail and the initiative to process work in a highly

efficient manner. Eager to accept additional roles outside of my normal

scope. Always make the work fun and enjoy influencing people in a

positive manner.

. Maintain a high level of professionalism. Strong team player who

ultimately leads the EHS Administration group to effectively update tools

for the organization, ensure proper training and use the Best Known

Methods throughout the organization.

. Coordinate logistics for local, regional, global, face to face meetings,

and special events. Perform as an information resource and communication

channel for all policies and procedures within the organization.

Memberships/Teams/Languages:

. State of New Mexico Notary Public

. Fluent in Spanish

Reference:

1. Bill Westmoreland, City of Albuquerque- Manager

a. Cell: 505-***-****

2. Mindy Koch, Intel Corporation-Manager

a. Cell: 505-***-****

Contact this candidate