Administrative Assistant Real Estate

Kelly Manning

**** ****** *** *., *********, MN 55119

**********@*****.*** ( 612-***-****

Summary of Qualifications

Skillful and dedicated Office Administrator/Executive Administrative

Assistant with extensive experience in the coordination, planning and

support of daily operational and administrative functions.

* Adept at developing and maintaining detailed administrative and

procedural processes that reduce redundancy, improve accuracy and

efficiency, and achieve organizational objectives.

* Highly focused and results-oriented in supporting complex, deadline-

driven operations; able to identify goals and priorities and resolve

issues in initial stages.

* Demonstrated capacity to provide comprehensive support for executive-

level staff including scheduling meetings, coordinating travel, and

effectively managing all essential tasks.

* Proven track record of accurately completing research, reporting,

information management, marketing, and vendor purchases to maximize

rebate options.

Software Programs

* Proficient in Microsoft Office Suite and Microsoft Windows operating

system, including exposure to SharePoint, Access and Visio

* Working knowledge of Adobe products, including PDF Creator and

Photoshop

* Exposure to ADP payroll systems and QuickBooks

Professional Experience

EmpowerMX - Mendota Heights, MN June 2009 to November 2010

Office Administrator

Marketing Services/Events

* Assisted leadership team with all marketing materials

* Coordinated all trade show activities

* Organized events working directly with various venues

* Managed all promotional materials including getting new vendors and

products for trade shows while cutting costs from prior years

Financial Services

* Processed expense reports and provided expense report assistance to

leadership team

* Assisted with purchasing activities and all vendor management

* Created and maintained finance and accounting files

* Created ad hoc accounting reports and verifications

Administrative Support Services

* Provided administrative support to the Chief Executive Officer,

Chief Financial Officer, Human Resources and rest of leadership

team

* Maintained policies and procedures

* Provided assistance to clients through incoming calls and on-site

visitors

General Office Services

* Opened and distributed all incoming mail and deliveries and ship

all outgoing mail and packages

* Maintained various documents on Office Services SharePoint

including forms, company phone lists

* Managed in-house meetings

* Managed the EmpowerMX Library

* Ensured common and unused office areas are organized and supplied

with necessary equipment

* Assisted in facilities expansion and changes

Travel Services

* Maintained travel policies, forms and vendor relationships

* Researched and arranged domestic and international travel and

ensure lower cost options are utilized

* Coordinated all travel arrangements and ensure that all travel

details are addressed

Employee Services

* Conducted office services and travel orientation and assist in

preparing new hire materials

* Coordinated various company events including service awards,

birthday cards, United Way rallies, various FUN events and holiday

parties

* Provided assistance for Payroll and Human Resource services

Fair Isaac - Minneapolis, MN May 2007 to November 2008

Executive Administrator

Provide high-level executive administrative support to the Vice President

of Global Sales and Vice President of Strategic Partners at the Corporate

Headquarters with over Eight hundred million in annual revenue.

* Administered travel and expense report approvals ensuring accuracy

and timeliness.

* Served as a liaison to the direct reports of two senior executives

giving them the ability to focus on higher priority issues.

* Collaborated with the in-house travel agent to develop a plan to

reduce international travel costs by 50% per trip.

* Partnered with international offices to effectively maintain

organizational flow in planning meetings.

* Meticulously maintained calendar and file management of the senior

executives to allow them to effectively manage their work load.

* Interacted with all levels of organization to facilitate multi-

level meetings and off-site events ensuring smooth running

successes.

CLT Floor coverings - South St. Paul, MN October 2003 to March 2007

Executive Administrative Assistant/Office Manager

Provide high-level administrative support to the President, Vice

President and Chief Financial Officer of national floor covering

franchise with over Six million in annual revenues.

* Attend national flooring convention to purchase products for the

showroom to keep a fresh and fashionable appearance.

* Reduced company cell phone expense by $1200 per month by

identifying errors on invoicing and incorrect service plans.

* Recommended the re-assignment of customer accounts based on the

personality profile of the sales force that led to increased

productivity.

* Organized numerous tasks so all are accomplished accurately timely

and concurrently.

* Acknowledged as the "where to turn for help" authority.

Real Estate Agent - St. Paul, MN January 2001 to January 2008

Served as licensed real estate professional specializing in residential

resale and new homes sales. Worked as a realtor full-time and part-time

while doing other jobs.

* Designed and built a Reggie Award winning model home.

Tech-Pro - Roseville, MN February 2000 December 2000

Recruiting Coordinator/Executive Administrative Assistant

Directed day-to-day office operations, providing fundamental support to

the company recruiters and team of consultants.

* Organized and completed business correspondence and reports

resulting in improved time efficiency and streamlined operations.

Stratagem - Minnetonka, MN March 1998 to February 2000

Office Manager

Directed day-to-day office operations, providing fundamental support to

company President and team of consultants.

* Dependable and flexible employee who functions well both

independently and as part of a team.

* Created and implemented a new database program which allowed a more

streamlined process for tracking candidates making the recruiters

more efficient.

Education

Rasmussen Business College - St. Cloud, MN

* Associates Degree - Business Management

Professional Development

ProSource Educational Services - Bloomington, MN

* Certification for Minnesota Real Estate License

* Yearly continuing education courses, consisting of 15 credit-hours, to

maintain MN Real Estate License.

* CPR with AED Certification

* Notary Public

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