Manager Executive Assistant

Juliana Oberkirsch

*************@*****.***

615-***-**** (cell)

Technical Skills:

. Typing - 65+ wpm

. Microsoft Word

. Microsoft Excel

. Microsoft PowerPoint

. Microsoft Outlook

. Microsoft Access

. FoxPro

Work History:

3/10 - 1/2011

Union Sportsmen's Alliance -Nashville, TN

Executive Assistant and Office Manager

. All administrative support and daily organization for CEO

. Coordinate and arrange extensive travel arrangements for the CEO

. Coordinate with all operational vendors (IT, accounting, payroll,

benefits)

. Handle all day to day functions of office and maintain procedures

. Plan and facilitate board of directors meetings

. Prepare presentations and all materials for meetings and conferences

. Organize and maintain all corporate files (including HR, Payroll,

Legal)

. Work closely with leadership, board members, team members,

4/08 - 11/2009

Centerre Healthcare Corp. - Brentwood, TN

Executive Assistant to the CEO

. All administrative support for CEO and SVP of Development

. Daily organization of the CEO

. Coordinate and arrange travel arrangements for the CEO

. Handle all day to day functions of office and maintain procedures

. Plan and facilitate board of directors meetings

. Prepare presentations and all materials for meetings and conferences

. Type all correspondence, reports, memorandums, proposals and contracts

. Assist with research and dissemination of information

. Organize and maintain all corporate legal files

. Work closely with leadership, board members, team members, physicians,

partners and other high level stake holders

. Supervise administrative assistant/receptionist

10/00 - 4/08

Nashville Health Care Council - Nashville, TN

Manager Membership Services

. All administrative support for president

. Responsible for coordinating and facilitating programs related to

membership and special events

. Handle all day to day functions of office and maintain procedures

. Plan and facilitate board of directors meetings

. Prepare presentations and all materials for meetings and conferences

. Responsible for research and dissemination of information related to

the growth of the industry

. Maintain website and manage server activity

. Manage membership sales and retention

. Develop and monitor the operating budget

. Responsible for revenue invoicing and collections for a $1.4m budget

. Work closely with leadership and board members to meet target

objectives

. Supervise and train additional office staff, temporary assistants,

interns and volunteers

. Coordinate with parent organization and other affiliates regarding

policies and procedures

4/98-9/00

PricewaterhouseCoopers Real Estate Division - Newport Beach, CA

Executive Assistant

. All administrative support for Partner, Director and Senior Tax

Manager and related teams

. Responsible for statistical typing of all financial reports generated

by the teams I supported

. Coordinated seminars directed at C-Level Executives of current and

potential clients

. Made travel arrangements and negotiated fees and prices

. Trained office support staff

. Processed tax returns

. Integral member of internal committees

6/97-4/98

Hines Interests Limited Partnership (Property Management) - Los Angeles, CA

Executive Secretary

. Performed all levels of administrative support for project office,

construction manager, property management and leasing offices

. Edited and produced reports and correspondence

. Reviewed, tracked and filed preliminary notices at time of submission

. Tracked invoice waivers, contract amounts, and change orders

. Processed invoices for payment and distribution

. Generated construction accounting report

10/93-4/97

HealthPartners Health Plans, Inc. - Tucson, AZ

Marketing and Proposal Coordinator

. Responsible for generating a highly professional first impression on

brokers and employer groups by creation of accurate proposals

. Responded to client questions and product information requests

. Responsible for following company policies, procedures and

departmental functions

. Insured time lines were achievable

. Tracked new sales from prospect to close

. Worked with underwriting department to improve timeliness of responses

. Interacted with broker community to educate on products and processes

. Interpreted underwriting policies

. Performed in-house sales

Administrative Secretary

. Performed all executive level secretarial work for director of product

management and director of community affairs

. Created databases to track DOI and HCFA submissions, and community

affairs

. Created sample collateral for use during product development

. Coordinated with advertising agency during development and regulatory

submission of collateral

. Responded to requests for donations and community involvement

10/91-7/93

Focus/MRL, Inc. (Pharmaceutical Company) - Cypress, CA

Human Resources Specialist

. Assisted in recruiting new employees

. Developed and redesigned compensation and benefits packages to improve

retention

. Represented Director by performing all third-shift benefit

notifications and employee counseling

. Tracked, recorded, and filed all paperwork

. Coordinated with other departments as needed

. Certified as company's ETC in accordance with CA-QMD regulations

. Tracked workers' compensation incidents

. Responsible for organization and budget for all company functions

. Supervised two receptionists and office clerk

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