Administrative Assistant Manager

Professional Summary

Results-oriented professional with strong administrative and desktop

publishing skills with over 20 years experience working for

international companies. Strong software skills and diverse background.

Known as a dedicated hard worker, able to multitask and surpass goals.

Proven track record in producing and editing technical, marketing, and

proposal documentation. Active security clearance.

Core Qualifications

Proficient in Desktop Publishing

Established Skill Set in Writing and Editing Technical and Non Technical

Documentation

Administrative Expertise

Ability to Analyze Problems and Recognize Solutions

Excellent Written and Verbal Communication Skills

Professional Experience

DoD, Defense Contract Audit Agency, Los Angeles, CA 2009 - Present

Key Accomplishments:

. Successfully multi-task on a daily basis, interacting with staff

of 30.

. Comfortable working in a team and independently.

. Successfully manage the handling and control of sensitive

material.

Supervisory Admin Specialist (GS-7) - 10/2009 - present

. Monitor, maintain, oversee, and supervise all administrative

functions, in addition to supervising office automation assistants

in support of the branch manager, supervisors, and audit staff.

. Responsible for all agency documentation (text, graphics, charts,

presentations); maintain document version control, enabling the

efficient retrieval of current and legacy documents.

. Generate weekly reports in Excel, tracking a variety of functions

vital to keeping the staff on-time and within budget (property,

various fund allocations).

. Screen callers; review incoming and outgoing material for accuracy,

confidentiality, and level of importance, routing to appropriate

staff.

. Oversee all administrative functions, ensuring smooth operation of

office, budget, and mandated requirements from headquarters. .

. Coordinate office facility and maintenance requests; perform human

resources function which includes preparing personnel actions;

provide benefit and pay information; keep confidential personnel

records up-to-date; ensure all training requirements are properly

and timely coordinated, scheduled, and executed; generate and

prepare various weekly and monthly reports to support the auditor

and managers; serve as timekeeper; perform training functions to

include scheduling training courses, processing forms and entering

data for reports to ensure employee has satisfied training

requirements; maintain office audit records electronically.

. Perform complex office automation requiring advanced computer

experience; procure and monitor requisitions for office supplies,

computer equipment, goods, and services, as needed.

. Provide timely delivery and archiving of audit reports. Provide

computer support across two remote locations as needed (server,

HW/SW, LAN connections).

Office Automation Technician (GS-5) - 6/2009 - 10/2009

. Provided daily support to 20 DoD auditors by organizing files,

providing administrative functions.

. Set priorities and interact with peers for coverage of office

duties; managed Outlook functions for tasking and setting meetings

and flagging to-do folders; screened and directed phone calls;

scheduled meetings/conferences and associated coordination of

facilities, presentation, and setup/teardown).

Micron Technology, Pasadena, CA 1999 - 2008

Technical Writer - 2002 - 2008

Key Accomplishments:

. Consistently exceeded performance standards. Work ethic valued

by management.

. Assisted with in-depth peer review sessions to increase accuracy

of documentation.

. Provided flexible support to global colleagues and customers in

varying time zones.

. Regularly attended training to enhance skills and level of

proficiency.

. Recognized for exemplary performance and quality of work,

receiving promotions with increased responsibility, compensation,

and bonuses.

. Actively participated in a team environment, sharing ideas,

information, expertise, and support.

. Participated in marketing weekly roundtable to discuss current

workload by providing a comprehensive outline listing

requirements and accomplishments for review in resolving

problems/concerns/issues.

. Created technical and non technical documentation from

handwritten, electronic, or voice recordings; transcribed

data (conforming to templates), adjusted fonts, format,

grammar, syntax, and clarity of communication as needed;

proofread and edited as needed before final submission.

. Coordinated and tracked assignments by entering data into an

electronic document management software capturing author,

start date, review cycle requirements, due date, workflow,

version control, and permissions.

. Retrieved, calculated, and entered data into Excel and

Project to track and allocate available resources of desktop

publishing/writing team, performing analysis of assigned

tasks based on department needs, current workload and

timeline for assignments in support of defined objectives of

department.

. Utilized re-use of content and graphics through structured

authoring and conditional text features (single-sourcing).

Conform to company style guide and brand, continually

enforcing, updating, and modifying as needed.

. Met with SMEs (appropriate engineering, product development,

and marketing staff), collecting, gathering, and organizing

information.

. Merged existing content with new input supplied by various

authors by utilizing page layout and image-editing graphic

software programs, including scanning of photos, while

maintaining the integrity and continuity of the document.

. Exercised quality control by evaluating proper

text/illustration placement, analyzing page content and

format based on company branding standards and approved

template.

Desktop Publishing Specialist - 2001 -2002

Public Relations Coordinator - 2001 - 2002

Web Site Administrator - 2000 -2002

Word Processing Specialist/Administrative Assistant - 1999 - 2001

. Ensured marketing collateral and technical documentation was

delivered in a timely manner (internally and externally) to

global customers by inputting and formatting text and

graphics, providing follow-up with assigned engineer and

product manager.

. Supported senior management by managing daily calendar

activity, coordinated and scheduled appropriate personnel

for meetings, conferences, and travel, using sound judgment

. Responsible for Web site creation and maintenance. Perform

HW/SW troubleshooting.

California Inst. of Technology, Pasadena, CA 1996 -1998

Senior Administrative Assistant - Humanities and Social Sciences

Key Accomplishments:

. Assimilated into academia setting with ease and confidence.

. Collaborated with co-workers in providing orientation and

guidance to new students.

. Proudly represented the University at on- and off-site

functions.

. Updated student syllabi by collecting and researching notes

and instructions from professors.

. Participated in special projects as required.

. Prepared reports, presentations, and general correspondence

as needed to support department utilizing word processing

and graphic software.

. Proofread and edited drafts of colleagues by performing peer

reviews and conducting collaborative sessions to discuss

final output.

. Resident computer expert, providing support to colleagues

(HW/SW issues).

Lockheed Martin, Pasadena, CA

1983 - 1996

Publications and Graphics Department Lead - 1990 - 1996

Key Accomplishments:

. Successfully supported marketing and engineering departments,

providing a cohesive work environment.

. Contributed to proposal team effort offering support and

expertise.

. Recognized for exemplary performance and quality of work;

continually receiving promotions with increased responsibility.

. High visibility position requiring interacting with all

levels of management.

. Coordinated and participated in proposal production

(interviewed SMEs, gathered data and content, imported

graphics and illustrations); assigned tasks for each phase,

monitoring and documenting progress by entering data into

database software and generating a status reports.

. Provided support and leadership to publications and graphics

department by supervising, documenting, monitoring, and

allocating resources for daily assignments.

. Scheduled and participated in preparing agenda and outline

for weekly meetings.

. Provided work overload support by personally processing work

requests (typing, writing, editing, formatting, proofing,

conducting peer reviews, verifying and finalizing

documents).

. Processed weekly timecards by collecting, verifying, and

approving before submitting to Payroll department.

Editor/Word Processing Operator, Publications and Graphics Department -

1985 - 1990

Senior Administrative Secretary, Training and Simulation - 1983 - 1985

. Managed administrative and support functions for 20-person

engineering department, acting as first-line-of contact for

all department activities and interaction with other

departments, managers, facilities, support functions, R&D,

QC/QA, and lab personnel.

. Processed travel requests and expense reimbursements by

gathering pertinent information.

. Provided the focus for directing all incoming

correspondence, telephone communication, and visitors by

directing to appropriate personnel.

. Exercised delegated authority to sign routine correspondence

for department manager.

. Provided other administrative duties by covering reception

and multi-line telephone support.

Education

Citrus Community College, Glendora, CA, A.A., Business Administration

and Computer Science, 1977

PC Support Technician Certificate, 1996

ISSO (Information Systems Security Officer), 2010.

Technical Skills

Typing: 80 WPM; WindowsXP and Macintosh OS; Proficient in MS Office

Suite 2003 and 2007 (MS Publisher, FrontPage, Visio; Word, Excel,

Access, PowerPoint, Project SharePoint); Lotus Notes; Adobe (FrameMaker,

PageMaker, Illustrator, PhotoShop, InDesign, Dreamweaver, and Acrobat

Professional); Astoria CMS, FileMaker Pro, HTML, XML, Documentum,

ProjSync.

DoD Software: DTS (Defense Travel System: process travel authorizations,

vouchers, fund allocations), DMIS (Defense Management Information

Systems: input and monitor timekeeping functions; tracks audit

assignments), DPAS (Defense Property Accountability System: track all

property/procurement), TRAIN (Training Requirements and Information

Network: training software that logs and tracks training

requests/requirements).

Contact this candidate