Administrative Assistant Executive

DENISE KELLEY

**************@*******.***

SUMMARY

Experienced Executive Assistant with demonstrated capacity to provide

comprehensive office and project management to department heads, senior and

C-level executives. Possesses high level of initiative, organizational

abilities, quality interpersonal skills and great written and oral

communication abilities.

. Good judgment, exceptional problem solving, follow-up, follow-through

skills

. Ability to work both independently and as a team player

. Proactively seeks out opportunities to take on more responsibilities

. Absolute discretion dealing with confidential matters

PROFESSIONAL EXPERIENCE

EXECUTIVE ADMINISTRATIVE ASSISTANT MAY 2008 - FEB. 2010

Contract Assignment

Los Angeles, CA

Managed membership for non-profit organization requiring understanding of

policies and procedures with emphasis on dues, tracking, reporting, records

management and heavy meeting organization. Coordinated updates to

marketing material, rosters and related website updates.

. Effectively met deadlines during award/grant application submission

preparing final proposals, gathering data, preparing proposal

budgets and tracking expenditures

. Arranged complex travel, itineraries, expense reporting/reconciliation

. Prepared departmental reporting and client presentations/research

. Initiated presentations for use as marketing tools

CONFLICTS DATA COORDINATOR FEB. 2007 - APRIL 2008

Paul, Hastings, Janofsky & Walker

Los Angeles, CA

Executed, with a high degree of accuracy, processing and data entry of

client documentation adhering to daily and monthly deadlines, requiring an

understanding and application of legal conflicts policies.

. Constructed daily case opening report for worldwide email blast

. Assisted transferring client data following German firm acquisition

. Administered conflicts department hotline

EXECUTIVE ADMINISTRATIVE ASSISTANT MAY 2005 - JAN. 2007

PricewaterhouseCoopers

& Contract Assignments

Los Angeles, CA

Represented two partners and eight relationship managers, generating

engagement letters, departmental/client presentations/reporting. Read and

screened incoming correspondence, reviewed reports, proofread, edited and

briefed executive on contents. Applied discretion and confidentiality when

recording and transcribing minutes as secretary of city hearings and board

of directors

. Attended meetings on behalf of executives

. Excelled at difficult expense reporting/reconciliation

. Excelled at arduous calendaring, travel arrangements, itinerary

preparation

. Administered city hotline, requiring knowledge of city procedures,

personnel, departmental functions, heavy citizen follow-up

EXECUTIVE ASSISTANT APRIL 2003 - MAY 2004

Contract Assignments

Los Angeles/Pasadena, CA

Established database tracking new, ongoing, closed projects and technical

resources. Maintained 100% success performing email blasts of 100+ page

handouts for worldwide conference calls, on deadline. Managed data

collection from various sources, updating performance templates and

compiling agendas.

. Organized event logistics, created invitations, secured locations,

assisted at local events

. Demonstrated creativity/research skills establishing charitable

contributions register

. Recorded/transcribed minutes, coordinated records management

ADMINISTRATIVE ASSISTANT & JUNE 2001 - MAR. 2003

PERSONAL ASSISTANT TO PRESIDENT & CEO

Financial Management Advisors

Los Angeles, CA

Identified vendor billing and contract errors resulting in a $10K machine

maintenance contract. Composed procedure book and initiated cross-training

program for administrative staff. Managed company banking as well as

personal banking for President and CEO. Gathered sector research and

prepared summations for senior staff analyst. Supervised facility projects

(remodeling, furniture orders, installation), key control and building

access.

. Managed timely and accurate preparation of quarterly client invoicing

and fee collection

. Coordinated A/P, A/R, payroll, purchasing, SEC, NASD electronic

reporting, expense reconciliations, financial reporting to board of

managers

. Administered payment of personal bills, reconciled bank statements,

prepared tax reporting, maintained personal records for President &

CEO

EXECUTIVE ASSISTANT PROMOTED TO MAY 1996 - OCT. 2000

OPERATIONS MANAGER

Prudential Securities, Inc.

Burbank/Pasadena, CA

Initiated opportunities to take on additional responsibilities from

executives with top 10 company producer prestige. Increased referrals and

impacted client relationships by initiating quarterly client courtesy

calls. Kept abreast of industry news. Tracked license renewals.

Facilitated new employee interviewing, hiring and training. Supervised

support staff.

. Monitored daily cashiering, disbursements and trades complying with

SEC/NASD rules and regulations and internal audit requirements

. Analyzed, evaluated client account positions complying with investment

objectives

. Maintained 100% commission payout by auditing all daily reporting

. Trained support staff, financial advisor trainees

TECHNICAL SKILLS

Experienced in all aspects of:

Microsoft Office Suite Quicken Applications

Outlook, Lotus Notes Shorthand

Adobe Acrobat, MAC OS Dictaphone

Goldmine, Act, Salesforce Typing 85 wpm

WRITTEN REFERENCES PROVIDED UPON REQUEST

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