Administrative Assistant Manager
Resume:
KELLIE A. MARTINEZ
Splendora, Tx. 77372
**************@*****.***
Administrative Assistant
Possess outstanding administrative support, a passion for excellence, and a contagious enthusiasm. Tenacious
and resourceful; will work any hours necessary and will always find a way to complete assignments and
projects on time.
Summary of Qualifications
Highly organized and detail-oriented administrative assistant with 14 years of experience providing
independent and thorough administrative support to world renown oncologists.
Dedicated to providing superior support; able to prioritize and complete multiple tasks and follow through to
achieve project goals.
Computer skills include: MS Word, Power Point, Excel, Outlook, and Microsoft Office
Career Highlights
Helped coordinate travel and interview between the editor of "O" The Oprah Magazine and world renown
Breast Cancer Oncologist, Dr. Francisco Esteva for a featured article in the magazine along with one of his
patients.
Assisted research oncologists visiting from China to attend an annual international conference hosted by Dr.
Francisco Esteva. Coordinated their travel and hotel arrangements and set up tours for them with M.D.
Anderson Cancer Center. This is a very exciting conference held every year to explore cutting edge drugs to
treat breast cancer all over the world. I had the privilege of creating the itinerary, introducing these incredible
oncologists to heads of departments, and making sure they enjoyed their stay.
Graduated from Lenoitre Culinary Institute as a Sou Chef Patisserie. This was definitely one of my life goals
accomplished.
PROFESSIONAL EXPERIENCE
U.T.M.D. Anderson Cancer Center
Breast Medical Oncology
Houston, Tx.
Administrative Assistant to Francisco Esteva, M.D., Ph.D. and P.K. Morrow, M.D.
2006 - 2007
Coordinated travel, foreign and domestic, and created travel itineraries. Submitted travel requests and
reimbursements; reconciled monthly travel reports. Liaison between oncologists and meeting coordinators for
international and domestic conferences.
Maintained and reconciled PRS accounts for oncologists and processed check requests.
Updated credentials and curriculum vitaes (CVs), prepared and processed confidential paperwork.
Maintained calendars and scheduled appointments.
Research, composed, and compiled correspondence for protocol submissions to the Internal Review Board
(IRB) for approval. Answered protocol contingencies from the IRB. Submitted protocol continuing reviews,
amendments/revisions, and informed consent documents. Liaison between principal investigators (PIs) and
pharmaceutical sponsors. Worked closely with PIs and research personnel in regards to the status of
submitted protocols. Created and updated
Kellie Martinez
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protocol files (i.e. approval letters, consent forms, and documents for regulatory and compliance).
Meeting Coordinator for CME-credited monthly Journal Club Meetings.
Meetings held once a month
Requested catering and set up conference room
Assisted faculty speakers
Placed Journal Club information on MDACC online calendar
Created disclosure slides
Created flyers to send out to attending faculty
Submitted CME Attendance Roster for CME credit
Meeting Coordinator for monthly Concept and Protocol Meetings.
Meetings held once a month
Requested catering and set up conference room
Coordinated with the Chair who would present new concepts and
protocols for each meeting
Communicated with faculty regarding their presentations
Prepared the agenda
Notified PIs of the approval status of presented concepts/protocols to
move forward for CRC submission
Sent out minutes from the meeting to all faculty
U.T. M.D. Anderson Cancer Center
Department of Medicine
Leukemia Section
Houston, Tx.
Senior Secretary to Susan O'Brien, M.D.
1996 - 1997
Coordinated travel, foreign and domestic. Submitted travel requests and reimbursements.
Composed and typed correspondence, manuscripts, and abstracts. Created Power Point slides for conference
presentations, manuscripts, and abstracts.
Typed and submitted protocols for approval from the IRB.
Maintained and updated credentials and CVs.
Meeting Coordinator for weekly Mortality Conference.
Worked directly with the chief of Autopsy regarding case histories to be
discussed
Requested patient charts
Confirmed attendance with physicians
Typed minutes from dictation as well as each case discussed
Requested catering and set up conference room
Advanced Tech Automotive/Family Owned
Humble, Tx
Office Manager/Bookkeeper
1995-1996
Created a data base for customers.
Maintained accounts receivables/payables and payroll.
Answered multi line phones
Kellie Martinez
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Baylor College of Medicine
Molecular Genetics
Houston, Tx.
Secretary III to David Nelson, Ph.D.
1992 - 1994
Coordinated travel, foreign and domestic. Submitted travel requests and reimbursements.
Composed and typed correspondence, manuscripts, abstracts, and book chapters.
Involved in typing and submitting a major grant to the National Institute of Health for the Human Genome
Project headed up by Dr. David Nelson.
Baylor College of Medicine
Cardiovascular Anesthesiology
The Methodist Hospital
Houston, Tx.
Administrative Assistant to Salwa Shenaq, M.D., Chief of Cardiovascular Research and CRNAs
1991 - 1992
Coordinated travel, foreign and domestic. Submitted travel requests and reimbursements.
Composed and typed correspondence, manuscripts, abstracts, and book chapters. Created Power Point slides
for conference presentations, manuscripts and abstracts.
Maintained and updated credentials and CVs.
Timekeeper for CRNAs
U.T. M.D. Anderson Cancer Center
Department of Pathology, Histology Section and Neuropathology
Houston, Tx.
Secretary III to Mario Luna, M.D., Director of Autopsy, Janet Bruner, M.D., Neuropathology, Histopathology
supervisor and fellows
1988 - 1991
Coordinated travel, foreign and domestic. Submitted travel requests, reimbursements, and created travel
itineraries.
Maintained and updated credentials and CVs.
Composed and typed correspondence, manuscripts, and abstracts. Created Power Point slides for conference
presentations, manuscripts, and abstracts.
Pulled articles from the Research Library.
Filed biopsy slides for the Histology Lab and ordered office and lab supplies.
Assisted fellows on projects and clerical assignments.
Avondale House
Non-profit school and residential facility for autistic children
Houston, Tx.
Licensing Coordinator
1985 - 1987
Maintained the facility's state compliance status. Created and maintained client files.
Inspected the school and residential facilities for health violations.
Assisted the contracted physician for the facility. Monitored and documented prescribed medications.
Worked with parents and guardians concerning the needs of the clients.
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Paris Sweets Catering
Splendora, Tx.
Owner/pastry chef/ caterer
2004 - Present (Catering on the weekends only)
Catering for individuals and private organizations
Lenoitre Culinary Institute
Houston, Tx.
Student
2003 - 2004
Attended school and graduated at the top of my class with a certification in the Pastry Program as Sou Chef
Patisserie.
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