Administrative Assistant Manager

Jenny L. Calantas ** San Ramon Circle, #*

Phone: 510- 517-0635(Cell) Salinas, CA 93901

E-mail: **********@*****.***

Objective

Administrative Support position with career opportunities & personal

growth.

Summary Qualifications

. Experienced Professional with several years experience in both non-

profit, public, and private sectors

. Strong troubleshooting and resolution skills with strengths to work

independently and in a team environment

. Effective communication skills - verbal & written, customer service &

support with client follow-up

. Highly organized to work effectively with attention to detail to follow

through several projects to meet deadlines

Technical Proficiencies

MS Exchange/Outlook Lotus Notes Novell GroupWise

MS Office Professional Andar 360 CRM Refer info & Referral

JD Edwards Financial Mgt/MCOE Asset Inventory Mgmt

Adobe Acrobat MS Access & SQL Biliterate in Spanish

Reader/Distiller File/records archival & Database management &

DataTel storage design

Content Management Secure file-sharing & Box.net

group collaboration

Other Proficiencies

Multi-line phone system Typing speed 50-60 wpm 10-key, fax, copier,

laminator

California Vehicle Code & Knowledge of Accounting - Invoicing & Reconciliation

DOT A/P, A/R, Payroll, and GAAP

California Labor and Fair ADA, ADEA, DFEH, EEO,

Employment Laws - Title VI CPRA, Federal Info Act, FMLA, CFRA

& VII Brown Act

Operation Systems: MS Windows 98/NT 4.0/2000 & XP

Professional/Vista Business/System 7/AS 400

Work Experience

Salyer Legal Service, Inc., Marina, CA

2010 (Temp)

Field Support/Administrative Assistant (October - December)

Provided administrative assistance to court-appointed attorney

(Receiver) thru temporary agency from October thru December.

Administrative duties included maintaining front office, picking up

attorney & attorney client's mail, filing and reviewing invoices for

Receivership payment. Scanned court and other legal documents and

uploading to secure site for collaboration and file-sharing for

attorney and finance analyst/administrator for ease of access at any

physical remote location. Coordinated transfer of clients' business

records from one location to another secure site. Filed court papers

with Monterey County Superior Court according to attorney's request.

Assisted in special projects for attorney and administrator/office

manager. Facilitated closure of attorney's satellite office which

consisted of cataloging, archiving, and storing attorney's records

both virtually and at physical site location.

Hanford, CA - Central Valley

2010 (Temp)

Caregiver - Volunteer (July - October)

Performed immediate in-home assistance to family member due to recent

injury from July to September. Advocated and liaison to various

social services agencies such as King County Human Services, Social

Security, King County Agriculture Rural Transportation (KART), and

other related social services/govt agencies to ensure completion of

recipient's application for program eligibility to follow-up with case

managers. Scheduled needed medical & other follow-up appointments for

condition status to recovery. Other duties included laundering,

cleaning household, food shopping, and running errands until Doctor's

release for approval for patient's ability to perform everyday

activities.

Jenny L. Calantas

Page 2

Alsop Pump & Drilling, Salinas, CA/Community Hospital of Monterey

Peninsula 2009 (Temp)

Administrative Assistant/Office Manager Support - Temp

Provided administrative support to management such as Director of

Engineering and General Manager. Front office reception, screening of

calls/unannounced visitors to greeting of scheduled visitors. Sorted,

distributed of all business correspondence. Prepared and respond to

other business inquiries and correspondence, and receiving of service

calls. Determined priority of requests, enter requests for tracking

before dispatching service calls to field technicians to balance daily

workload. Maintained records and prepared for monthly invoice.

Followed-up on suppliers regarding discrepancies on invoices/bills

and/or shipments and past due outstanding A/R accounts (30/60/90

days). Analyzed, revised to updating of invoice, reports, memos,

letters financial statements and other documents for business process

flow.

United Way Monterey County, Monterey, CA

2008 - 2009

Resource Specialist

Responsible for maintaining 2-1-1 Referral and Andar donor databases

for comprehensiveness, data integrity, conformity to guidelines to

ensure compliance with by California PUC and AIRS standards. Built

strong client relationships with Call Center Representatives, local

community service providers, and other relative agencies through

outreach, training, and communication efforts. Created reports for

resource utilization and analysis. Liaison for 2-1-1 for Monterey

County at meetings conferences, and public efforts. Assist R&D in

campaign efforts in raising $3.6 million in 2008-2009 Campaign Year.

Provided front desk reception and other general office duties and

assisting executive staff as needed.

. Lead support in launching County 2-1-1 Referral system which serves

Monterey County residents

Hartnell College, Salinas, CA

2008

HR Technician Substitute/Office Assistant Temp (6 months)

Processed new & current employees to job classification - faculty

/academic, classified, professional experts, student workers,

volunteer and substitutes/short-term. Assisted in coordination of

recruitment, scheduling meetings, and preparing materials from paper

screening to oral interview for rating panels.

Created & distributed job announcement, maintenance of mailing lists,

and tracking EEO applicant information. Input personnel data and

generate reports from several HR databases - MS Access, DataTel, and

MCOE/FMS systems. Responded and provided resolutions regarding

employee benefits, payroll, timekeeping, leave of absence, workers

comp, and disability, and workplace/safety issues. Maintained and

conveyed local, state, federal laws, and bargaining unit provisions

for compliance. Maintained front office organization such as front-

desk reception, answering phone calls, general office, coding invoices

for payment, ordering office supplies, scheduling vendors for

equipment repairs, verification of employment, and followed up on

pending worker-related injuries/Workers Comp issues. Assisted HR

Director and staff with special projects. Maintain strict

confidentiality of personnel information.

. HR support in recruitment of 8 AVP positions within a 4-wk recruitment

period for next academic year

Tanimura & Antle, Inc., Salinas, CA

2003 - 2007

DMV Support/Data Assets Facilitator/Procurement

Designated as interim administrative assistant to Vice President of

Supply Chain Management and managers/directors reporting to VP.

Facilitated & scheduled monthly staff meetings, meeting agenda, and

minutes. Greeted all scheduled visitor and screen unannounced

visitors. Maintained vehicle fleet management of 400+ passenger and

commercial vehicles from procurement to disposal. Administered

Vehicle Tracking system of fleet information for accuracy. Prepared &

completed documentation including correspondence to all federal &

state agencies for operation of commercial/passenger vehicles.

Renewal Annual Commercial Permits to meet federal & local regulations.

Established working relationship with local dealers and suppliers to

obtain competitive pricing.

ProNet - Experience Unlimited, Fremont, CA

2002 - 2003

Marketing/Research Volunteer

Provided research for growing industries and market trends for local

non-profit organization. Generated opportunities and leads for future

business development. Disseminated general information to the public

regarding organization, membership, and career opportunities.

Education - BS, Business Administration - Management Information Systems

(MIS), San Jose State University

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