Administrative Assistant Project

Yesenia Capote-Torres

**** ******** ****** ***** ******, NJ 07047 201-***-****

*********@*****.***

Summary Statement

A highly motivated and personable coordinator professional with a strong experience in Creative and Project

M anagement, with a record of increased responsibili ty. Diverse and extensive knowledge in the

p harmaceutical and law industry with a reputable t rack record for performance. Proficient in prioritizing

a nd completing tasks in a t imely manner, yet f lexible to multi task when necessary. Enjoys learning new

p rograms and processes. A team player who is attentive to detail and able to work in a fast paced

environment.

Skills Profile

- Cross Platforms with MAC and PC

- Microsoft Word, Excel, Outlook, Power Point, Access and Lotus

Notes

- Adobe Creative Suite 2, Photoshop, Illustrator, Acrobat,

ImageReady, Cyber Duck, familiar with InDesign,

- Digital Photography & Proofreader

- Fluent in Spanish

- New Jersey Notary Public

- Certified by the American Red Cross on Standard First Aid and

CPR/AED

- Fred Pryor Seminar, Mistake-Free Grammar & Proofreading Course

Training

Employment History

Creative Coordinator, Triple I, A MediMedia Company

10/6/2008 9/13/2010

Carlstadt, NJ

- Provided support and preparation of jobs for all of the Creative

Services Artists

- Performed proofreading, light editing, trafficking of all creative

materials

- Photography requests for all product shots and badge photos

- Prepared product shots for presentations

- Archival of projects and maintenance of printer, production area, and

light typesetting

- Uploaded and assisted in final approvals of all materials

- Managed Creative Services activity report, yearly cumulative report,

and timesheets

Project Coordinator

6/18/2007 10/5/2008

- Covered and assisted Project Management with correspondence,

phones, scheduling, and copying needs

- Implemented project timeline(s) as directed by Sales/Operation/

Project Management or Client Services

- Assisted with tracking and maintaining budget estimates and

reconciliation or similar accounting needs of the department

- Help create presentations, develop printed and meeting materials

- Designed and created meeting client binders, forms, and

presentations

- Maintained departmental records including contracts, change orders,

and client contact information

- Ordered supplies for departmental needs and submit for processing

by the accounting department

- Tracked packages and worked with couriers to ensure timely

delivery

- Set up projects in Oracle and Tecsys systems

- Processed payment vouchers for weekly UPS Invoice billing cycle

-

Receptionist 5/8/

2006 6/17/2007

- Greeted client and visitors

- Answered calls on a Multi-line switchboard

- Distributed mail and contracts, and ship UPS packages

- Placed supply orders

- Set up conference rooms for meetings and clients

- Created payment vouchers, and proofread contracts

- Assisted Administrative Assistants with assignments

Administrative Assistant, Chatham, NJ 2/22/

2005 5/7/2006

- Responsible for all Federal Express and UPS Worldship deliveries,

pickups, and supply orders

- Placed supply orders

- Delivered incoming mail

- Set up meetings for the Events Department

- In charge of company’s dry cleaning service

- Assisted event coordinators, directors, and client services with data

entry, meeting materials, disbursement of checks to all meeting

attendees, and mailings

- Covered reception area when needed

- Reconciled the American Express Diner’s Club bill for the finance

department

- Supported the Executive Administrative Assistant, Presidents and

Vice Presidents

- Maintained data bases for different medical programs

- Processed expenses, reports, and located venues for meetings

Receptionist & Legal Assistant, De La Cruz & 9/1/2

Associates LLC 003 2/19/2005

West New York, NJ

- Greeted and set up appointments for clients and attorneys

- Organized incoming and outgoing mails, sending and retrieving fax

correspondence

- Assisted legal secretary and attorneys with letters and documents

- Translated for Spanish speaking clients for the attorneys

- Diary court dates and events into Microsoft Outlook

- Maintained monthly calendars, and open new case files

- Processed banking deposits for the law firm

- Assisted in Arbitrations

- Notarized documents when needed

- Updated legal forms and internal documents

- Prepared and Process Workers Compensations forms and petitions

- Set up meeting and conference calls

Internship, WKTU 103.5 FM

9/1/1999 12/23/1999

Jersey City, NJ

- Assisted Sales, Marketing, and Promotions Department with emails,

projects, and events

- Traveled as a Party Crew Member for promotional events

Education

- Bergen Community College, Paramus, NJ

- AS in Science, Professional Studies, General

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