Project Manager Assistant

Marcia E. Cohen

**-** ******** *******

Cambridge, MA 02140

Tel: 617-***-****

e-mail: *************@*******.***

Objective To utilize my analytical, legal, accounting, project management

and computer skills to improve business processes through the

effective use of technology

Computer MAC and PC; Microsoft Office: Word, Excel, Access, Outlook,

Skills PowerPoint, VISIO; MS Project; Lotus Notes; ACT; Acrobat;

Photoshop; Digital Photography;

Website development tools: HTML, Cold Fusion, Dreamweaver,

JavaScript; SharePoint

Accounting: Quicken/QuickBooks; SAP

Education Cornell University -BS, Design & Environmental Analysis

University of Massachusetts - MAT, Art Education

The Pennsylvania State University - MA, Theatre Arts

Boston University/Metropolitan College -Certificate, Legal

Assistant Program

Harvard University Extension School

courses in programming, desktop publishing, decision and data

analysis

HIAA - Courses in insurance and fraud

Managerial Assistant to CEO/ Office Manager/HR Manager

Experience ConVista Consulting, LLC - Boston Dec. 2008- March 2010

(Company sold to large corporation and Boston office closed)

Manage corporate finances (QuickBooks) for entire company of over

50 employees with a revenue stream of over $2M/month: AP, AR,

customer invoicing, process employee expense reports and

reimbursements, reconcile accounts

Contracts Management for customers and subcontractors (customers

include IBM, SAP, CIGNA, Accenture, Auto-Owners, ICW)

HR: new hire on boarding, benefits management, immigration

processing

Created accounting processes and procedures

Documented workflow and office procedures

Created new office environment: installed office equipment,

computer networking, supplies

Updated marketing and branding materials for new corporate website

Assistant to Senior Vice President

RBS Citizens, NA, Credit Services Department - Boston Feb. 2008-

Dec. 2008

Web development: SharePoint sites (design and content management);

intranet (update and develop content)

Develop Access database for executive management meeting tracking

and enrollment

Office management: coordinate IT requests, order supplies, process

invoices and reimbursements, maintain office equipment and cube

assignments

Prepare PowerPoint presentations, org charts (Visio), and other

corporate documentation

Administrative Assistant II

Massachusetts Institute of Technology - - Cambridge Aug. 2006- Nov.

2007

Army ROTC office: provide sole administrative support for Cadre

(Army and civilians) student/cadets from seven colleges and

universities, process purchases, reconcile accounts and budgets,

verify credit card purchases, process reimbursements (MIT and

Army), SAP, maintain website, coordinate events, photograph events,

prepare posters, brochures, programs and other printed materials,

installed new phone system, renovated classroom, liaison with DUE

and Army, DUE FAME member

Mechanical Engineering Department: Assistant to 2 PIs including:

updating budgets for research accounts, ordering laboratory

supplies, proofreading research papers, coordinating documentation

for the submission of grant proposals, processing reimbursements,

coordinating meetings, internet research, member of departmental

administrator's group to create the new member handbook, create

gift bags for Design Squad premiere

WSGP Fall 2006 attendee, EHS representative, Member of ABD and SAA

Assistant to the Chairman/Project Coordinator/Office Manager

George B. H. Macomber Company/BuildingVision - Boston 1995-1997,

Apr. 2004 - Dec. 2008

Assisted former Chairman (John D. Macomber) of $200,000,000

business in multiple business units and activities including:

Administration of established and start-up companies: general

contracting, real estate, legal documentation, manufactured

housing, Internet services, and consulting.

Broad range of responsibilities: project management, bookkeeping,

event planning, preparation of marketing and graphic materials, and

websites.

Project management for Young Presidents' Organization educational

programs including a 600-person week-long event in Beijing, China

and a series of monthly local events in New England. Consistent

day-to-day contact with other CEOs and guest speakers.

Early-phase management of start-up business spinoffs including

accounting, marketing, and administration.

Class support and Internet research for course materials at MIT

Center for Real Estate, Harvard Business School and Harvard

Graduate School of Design.

Personal support for high net worth individual including

investments, insurance, taxes, estate planning and other legal

matters with attention to detail and confidentiality.

Coordination of responsibilities in numerous charitable

organizations and committees.

General administration: manage vendors, equipment, arrange travel,

coordinate board of directors' meetings, troubleshoot problems.

Analyst, Underwriting Division

Blue Cross Blue Shield of Massachusetts - Boston March 2002 - April

2004

Project and content manager for new Underwriting Division and

BlueCrew (corporate charitable organization) intranet websites.

Developed and implemented Access database system for departmental

processing, data analysis and reporting, and created forms use by

members and employees.

Trainer and resource for the use of intranet and legal research on

Member Underwriting issues including fraud and member eligibility.

General Manager

Atlantic-ACM - Boston February 2001 - February 2002

(small telecommunications consulting company - financial

difficulties in December 2001)

Managed finances (QuickBooks), marketing, trade shows, and HR for

entire company.

Edited proprietary research, magazine articles and conducted

Internet research.

Designed marketing materials, maintained marketing contact

database.

Operations Manager

MedCompanion.com, Inc. - Boston October 2000 - January 2001

(software startup company for medical coding - management

reorganization)

Project manager for phone/data systems installation.

Created and implemented office procedures, forms, and employee

handbook.

Accounting (QuickBooks); process payroll; liaison with outside

vendors.

Project Manager/ HR Manager

Ascent Technology, Inc. - Cambridge 1999-2000

(software company for air transportation industry - position

eliminated)

Project Manager for software implementation with national and

international customers.

Prepared contracts, budgets, negotiated and issued change orders.

HR responsibilities: Prepared job descriptions, recruited

candidates, coordinated interviews, managed benefits with attention

to confidentiality.

Published monthly newsletter.

Other 47 Cogswell Station Treasurer, 1991- present,

Experience CAC (Cambridge Arts Council) / NOCA (North Cambridge Arts)

-exhibitor 2004-present

Commonwealth of Massachusetts Notary Public

References will be furnished upon request

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