Administrative Assistant Real Estate

Kathleen Kieck

** ***** ******, *** ***** LEFT

MADISON, NJ 07940

HOME: 973-***-**** / CELL: 201-***-****

SUMMARY

Self motivated, results driven Executive Assistant with 20+ years of

experience supporting C-level Executives. Exceptional organizational

skills, detail oriented with the ability to prioritize and multi-task in a

fast-paced, deadline oriented environment. Possess excellent oral and

written communication skills.

PROFESSIONAL EXPERIENCE

BLACKROCK, New York, NY May 2005-Present

Executive Assistant

Provide administrative support to five C-Level Managing Directors, five

Directors and their staff within Portfolio Management, Retail, and

Transactions.

. Monitor daily e-mails; determine appropriate steps to ensure issues are

addressed with top-level accuracy and awareness.

. Draft correspondence on behalf of senior executives.

. Coordinate hectic daily meeting calendars and maintain contacts.

. Manage extensive travel arrangements (domestic/international) and create

itineraries.

. Assist with the preparation and distribution of materials for several

weekly meetings, and the Quarterly Board of Directors meeting.

. Coordinate, prepare and distribute materials for monthly US Investment

Strategy meeting.

. Responsible for coordination of client/prospect meetings (logistics,

presentation materials, and delivery of follow-up materials).

. Coordinate extensive on and offsite meetings, teleconferences and video

conferences.

. Coordinate and schedule candidate interviews.

. Prepare/submit expense reports.

. Process invoices for Accounts Payable.

. Prepare/manage annual paid time off summary spreadsheets.

. Communicate directly with clients/consultants; maintain strong client

relationships on behalf of the firm.

SSR Realty Advisors, Morristown, NJ

(Acquired by BlackRock) November 2002-May 2005

Administrative Assistant

Provide administrative support to the Managing Director of Asset

Management, the Director of Portfolio Strategy & Risk Analytics, the

Director of Valuations, and the Director of IT, and their staff.

. Monitored daily e-mails; determine appropriate steps to ensure issues are

addressed with top-level accuracy and awareness.

. Drafted correspondence on behalf of senior executives.

. Coordinated hectic daily meeting calendars and maintained contacts.

. Managed extensive travel arrangements (domestic/international) and

created itineraries.

. Compiled, printed and bound research reports and presentations for

clients and internal personnel.

. Coordinated extensive on and off site meetings, teleconferences and video

conferences.

. Organized the Research Library and maintained both the physical

publications and the electronic indexing system: process subscription

renewals/cancellations, and archive/discard old periodicals.

. On a daily, monthly and quarterly basis distributed industry and research

related information to staff, which involves downloading, scanning and

organizing information, and then creating a logical reporting sequence for

company access and distribution.

. Perused the Internet for real estate industry and real estate investment

trust related articles and reports, conducted marketing intelligence on

top ten competitors to obtain current information and fund offering

details.

. Prepared/submitted expense reports.

. Processed invoices for Accounts Payable.

DFW Capital Partners, Teaneck, NJ July 2000-October 2001

Executive Administrative Assistant/Office Manager

Provide administrative support to the President and three General Partners.

. Maintained President's hectic daily meeting calendar.

. Managed extensive travel arrangements.

. Maintained and reconciled checkbook, account balances, bank statements

and deposits. Prepared documentation instructions for cash wires;

appended each transaction to QuickBooks; generated cash flow reports, and

filed electronic reports. Called in payroll, verified fund transfers and

distributed checks. Entrusted with managing and reconciling the petty

cash fund. Assisted with the preparation and mailing of tax returns.

. Prepared/submitted expense reports.

. Greeted and led visitors to staff members' offices.

. Planned and coordinated Annual Meeting. Central point of contact for the

coordination of travel arrangements of partners/clients, organized vendor

participation, prepared and ensured payment of expenses, assisted in

preparing quarterly/annual reports, produced correspondence, and

effectively executed all event plans.

. Renewed insurance policies, and maintained active service contracts for

all office equipment.

. Tracked inventory of office supplies, and initiated purchase orders as

needed.

SKILLS

Proficient in Microsoft Office ( Outlook ( Dictaphone ( Travel/Expense

Management System ( Event/Meeting Planning ( CRM System (iAvenue) ( Spectra

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