Administrative Assistant Manager

*** * ****, ********, **

**** *******, ******, **

Phone: 832-***-****

E-mail: ***********@*******.***

Deborah A Sanders

Objective

Looking for a full-time, long-term, team player environment to help create

a positive Safety Culture of thinking.

Education

1983 San Jacinto Jr. College Houston, TX

Business Major

1 year

Professional Experience

September 2010 to Present

Key Energy Services Houston, TX

DOT-HR Coordinator/ Admin II Fluid Management Services - Giddings, TX

February 2008 to Present

Key Energy Services Houston, TX

Gulf Coast Market Place HS & E, Quality & Assurance, and Learning &

Development

HSE

. Manage Workers' Compensation Claims. File First Reports, maintain and

track all claims electronically with daily, weekly, and monthly claims

reviews with carrier and all pertinent documentation and forms needed

to complete claim folders.

. Coordinate and create Bon Fide Offers of Light Duty, Return to Work,

and FMLA-PLA packages along with HR.

. Asset Inspections (daily, monthly and quarterly) of all Rig, Fluid,

FRS, Wireline, and PPS to ensure compliance with the utilization of

CMMS and OSHA regulations..

. Responsible for Monthly, Quarterly, and Annul Company Stats, as well

as, all OSHA 300 reporting.

. Participate in all Safety Steering Team Audits for the Gulf Coast.

Inspection of all Rig and Fluid Assets, as well as, Internal

Operations.

. Run and review all MVR's and employment background for DOT Regulated

new hire, Annual and Semi Annual. Create, review and sign off on all

Driver's Certification of Violations and Counseling Statements for

Gulf Coast, Southeast, Northeast, and Wireline.

. Receive, distribute, and set up Drug and Alcohol Screening alerts for

DOT and Non-DOT randoms, follow-up testing, annual testing, and

background checks along with heavy communication with the MRO,

districts and TPA.

. Review all DOT regulated new hire information and previous employment

backgrounds.

. Create, present and maintain Monthly and Annual Safety presentations

as well as handouts and training manuals.

. Update, track and participate in all Root Cause Analysis (Bobby Jones

method) and create GAP Analysis to follow up on all Correctable

Opportunities and action items.

. Created, present, and update training matrix for all OSHA training and

monthly Safety Meetings.

Learning & Development - Training

. Facilitate training in a manner that maintains the integrity of the

content and consistency across the organization.

. Incorporate adult learning principles in teaching methods to provide a

positive, learning experience for all participants.

. Issue tests, evaluations, certificates and/or completion cards, where

applicable, in compliance with defined requirements.

. Conduct field observations of the trainees to monitor progress and

recommend other training opportunities.

. Collaborate with other trainers, auditors, regulatory and compliance

personnel, and customers to keep abreast of industry requirements and

other training and development opportunities.

. Maintain local training center including maintenance, supplies, and

the scheduling of training classes.

. Maintain training files to ensuring accurate record keeping.

. Ensure that training rig and other training equipment are maintained

and kept in proper working order. Conduct needs assessments and design

courses for all levels.

. Interview and collect data from subject-matter experts; taking raw

data and organize it into logical presentations for Safety training.

. Design, implement and evaluate new and existing instructional

materials.

. Assist in initial OSHA Training and yearly renewal, Behavioral Based

Training, Job Safety Analysis Training, and additional Line of

Business training (Fluids, Rigs, Wireline, Pressure Pumping, Jars,

Fishing and Rental, and Pipe yard)

. Create and schedule training events, coordinate logistics for training

meetings and activities up keep on the training calendar.

. Training Coordinator for all "Train the Trainer" courses company wide.

. Train and Maintain OSHA Training Database for company IADC

Certification Training (Rig Pass/Safe Gulf).

. Super Administrator of the LMS (Learning Management System)

. Keep record and input for all required Customer Training.

Quality Assurance

. Perform work involving compliance with DOT regulations for the

division supported.

. Create and implement "Dash Board" tracking procedures for necessary

for all Safety related information.

. Perform audit on the Driver Qualification Files and Hours of Service

Records (Driver Logs), DVIR's, out of service violations and vehicle

maintenance logs to confirm agreement, accuracy and completeness.

. Maintain DOT Accident Register for the Gulf Coast.

. Train and Assist in setting up the vehicle maintenance log and all

areas concerning DOT compliance issues.

. Provide answers and response to questions and concerns on DOT

regulations, including conducting research on the regulations.

Provides proper interpretation of DOT regulations.

. Maintains communication of DOT record keeping requirements to field

representatives.

. Perform audits on Coordinate the collection and shipping of records to

facilitate DOT audits.

. Maintain, obtain and properly disseminate updated department

documents, such as business plans, department polices and procedures,

forms, training materials, etc.

. Handle the dissemination of Organizational Development assessments and

surveys.

. Arrange conference calls and training events, utilizing virtual or

videoconferencing technologies.

. Keep record and input for all required Customer Training.

July 2007 to February 2008

Chevron MCABU Houston, TX

HES OA

. Hired as Temporary through Venturi Staffing.

. Super Administrator for Behavioral Based-Based Safety pages.

. Format, create, edit and proofread information for web based Emergency

Response Action Plans.

. Maintain, update, and edit information for web based Behavioral Based

Safety.

. Assist users from all business units for both afore mentioned.

. Research, create and update documents and presentations for Health &

Safety Team Leader, as well as, all Safety mailings.

. Create and maintain compliance on all safety and health training and

exams.

. Update and edit all information to be OSHA compliant.

. Distribution of incoming and outgoing correspondence, faxes, and

shipments (Fed Ex, DHL, UPS, CA Overnight, Overnight Express) Ordering

of office an marketing supplies.

. Maintain calendars, coordinate appointments, travel arrangements, and

incoming and outgoing mail

Aug 06 to Feb 07 Excel Staffing Whittier, CA

Manager

. Started Driver leasing Staffing business with silent partners.

. Handle coordination of all office set-up and move in, as well as, all

administrative duties for start up company. Maintain calendars,

appointment and travel arrangements.

. Increased billing revenue from $0 a week to over $20,000 a week in

just 2 months.

. Supervise and coordinate responsibilities for a 5 man office and over

200 DOT Regulated temporary employees.

. Daily sales calls/ meetings with a closing of 83%.

. Produce all P&L information, billing, payroll, and AR-AP.

. Process all pertinent paperwork and benefit packages for new hires and

workman's compensation issues and follow up on all claims.

. Train all incoming new hire drivers on FMCS regulations, pre and post

trip inspections and incident reporting.

. Investigate all incidents, accidents, and injuries internally and

externally and report all OSHA.

Jun 05 to Aug 06 Pacific Personnel Norwalk, CA

HR Supervisor/ Administrative Coordinator/ AR-AP Supervisor

. Handle coordination of all office set-up and move in, as well as, all

administrative duties for start up company for Phoenix, AZ, Stockton,

CA, Carson, CA, and San Diego, CA.

. Outside and inside Sales. Increased billing revenue in Phoenix from

$2000 a week to over $40,000 a week in just 2 months. Took Stockton,

CA from $0 to billing over $20,000 a week in 1 month. Carson, CA from

$0 to $6,000 a week in 3 weeks.

. Recruit Class A CDL drivers for full and part-time positions.

. Process all pertinent paperwork and benefit packages for new hires and

workman's comp issues.

. Process payroll on a weekly basis for over 500 employees.

. Work side by side with owner on personal issues. Very confidential.

. Heavy customer relations.

. Set-up and maintain department information databases. Inventory and

order all office supplies.

. Create and process expense reports.

. Collect and distribute mail; maintain department files.

Feb 04 to Jun 05 Maersk Sealand Woodlands, TX

Customer Service Representative

. Hired as Temporary through Temp Finders.

. Make new, split, and roll bookings for oceanic transport in a call

center environment.

. Edit and release bills of lading via fax, email, and web.

. Intense 2 week training on all systems such as MCS, RKDP, RKDS, RKEM,

Star Care, Star Guide.

Feb 99 to Jul 03 Dominion E & P Houston,

TX

February 2002 to July 2003

Administrative Assistant III to the Manager of Reservoir

Engineering Onshore East and Manager of Coal Bead

Methane

. Maintain calendars, coordinate appointments, travel arrangements, and

incoming and outgoing mail, initiate and compose correspondence, and

maintain office supplies.

. Assistant Office Administrator.

. Plot fits and run Economics in Aries for PDP's and PUD's.

. Pull Daily Production from Pumper PRS system for divestiture packages.

. Analyze Volumetrics of Gamma Ray Logs for Alabama Wells.

. Route AFE's, create and maintain AFE Priority list for PUD's, PDP's,

and Work Over's including Spud dates utilizing various Business

Objects report creator and exporting into multi-functional Excel

spreadsheet.

. Work closely with Joint Interest Operations Eastern Division to plot

fits for potential Acquisition properties and create functional

presentations.

. Create and maintain Joint Interest Project lists in Excel spreadsheet

and Lotus Calendars.

. Hr - Prior to an actual local HR department. Administer pre-employment

tests to applicants, monitoring personnel to ensure activities are

conducted in accordance with policies and correct and report any

deviations to appropriate area manger/supervisor, and preparing

reports and recommending procedures to reduce absenteeism and

turnover.

. Special Projects - Produce and implement Procedure Manuals for Mail

Room and Receptionist. Create Administrative Assistant scheduling at

the request of Senior Vice President and General Manager.

. Initiate, produce, and hold training classes for ATA Time Keeping

system for the Downtown office.

. Assist Onshore Operations Accounts Payable. Proof Batch Invoices.

. Support and assist 4 man group for Reservoir Engineering, as well as,

Operations Accounts Payable, Joint Venture Audit, Safety and

Environmental, IT, Land, Geology, Marketing Administration, and

Revenue Accounting for a total team to support of 27 employees.

February 1999 to February 2002

Administrative Assistant II to the VP of Marketing and Financial Management

and Director of Crude Oil Marketing

. Maintain department information databases. Enter data into Access

database and spreadsheets to generate reports.

. Assist Legal Department with high profile suits, basic Division

Orders, Lease Records, and Title Options along with pertinent

paperwork and contracts in a very confidential manner.

. Process all Transaction Confirmations for Crude Oil and Natural Gas

sales and buys. Maintain Crude Oil and Natural Gas Contracts, as well

as, logs and files. Produce monthly Margin Report for Natural Gas

Marketing.

. Produce quality reports, presentations, expense reports and/ or other

documents such as the monthly Activity Report for Crude Oil, Natural

Gas Marketing, and Revenue Accounting.

. Collect, compile and analyze information and data for a variety of

reports for departmental uses. Perform higher-level calculations and

analyses such as OPIS pricing for account billing.

. Assist Purchasing Manager with year-end reports as well as interface

with vendors and customers. Access and change information in SAP for

various inquiries and reporting. Produce bid request, tabulations, and

AFE's.

Professional experience continued

1998 - 1999

Seegott, Inc. Houston, TX

Executive Assistant to Vice President of Southwest Sales

1997-1998

Atlas Copco ACT Kingwood, TX

Administrative Assistant Sales and Engineering

1995-1996

Continental Airlines Houston, TX

Part time Ticket Counter / Gate Agent

1994-1995

Abis Computers Houston, TX

Customer Relations Manager

1991-1993

Gallery Furniture Houston, TX

Service Manager

Additional professional activities

Volunteer Coordinator at Dominion E & P for the Houston Office for the

following: United Way (increased giving from 64 to 75% in three years),

Juvenile Diabetes, Breast Cancer Awareness (Increased giving from 38% to

94% in three years), Environmental Day (Increased participation from 52 to

82% in three years), Christmas "Adopt a Family".

Fire Warden Coordinator for downtown Houston office and Health-Points

coordinator.

Certified Medic Aid provider in First Aid, CPR, and AED.

Volunteer experience

Texas Special Olympics Carnival since 1989

Texas Epiphany since 1998

Software Proficiency

Access AS400 - Infinium

ACT Ultipro

Aries Cognos

Business Object Xign - JP Morgan Payment Service Network

Bengal AFE Safety Applications

Lotus Notes Quicken/ Quick Books

Microsoft Office - Excel, Outlook, Power Point, Word, Visio

Nucleus OFM Pumper PRS

PI/Dwight's CMMS/RTMS

SAP Oracle

References upon request

Contact this candidate