Administrative Assistant Manager

Aaron Rubenstein

* ***** ** #*

Boston, MA *****

(617) 894 - 1278

*****.**********@*****.***

PROFESSIONAL EXPERIENCE

Pearson Learning Solutions, Boston, MA April 2009 -

October 2009

ValuPack Coordinator (Contract Position)

. Processed orders for custom valupacks from editors in the field;

includes requesting ISBN for new valupacks and obtaining approval for

use of sister company stock

. Coordinated shipping and assembly of custom valupacks between editors

in the field, vendors, and the warehouse to meet class start deadline

. Ensured that all valupacks adhered to company policies regarding

discounts and content

. Used judgment and planning to determine best method of assembly for on

time delivery

. Oversaw fulfillment of more than $10 million of valupack orders in 6

months

Children's Hospital, Boston, MA April 2008-

August 2008

Administrative Assistant (Contract Position)

. Maintained PI's schedule in Outlook and booked all travel arrangements

for meetings and conferences

. Processed expense reports and reimbursements for PI and all lab

members

. Directed the moving process while lab transitioned to new facilities

including: reorganizing files and old lab books, arranging for service

of equipment before and after moving, ensuring proper delivery by

movers, resolving telecommunications issues prior to move, packing and

unpacking

. Arranged meeting space, refreshments, and publicity for department's

monthly speaker series

Allied Integrated Marketing, Boston, MA June 2004 -

August 2007

Office Manager/Executive Assistant

June 2005 - August 2007

. Managed tearsheet collections, hired and trained mailroom co-ops,

continued conversion to electronic tearsheets

. Organized all travel for the president and assisted him with shipping,

scheduling, moving, and personal correspondence

. Negotiated company hotel rates in Boston and Los Angeles

. Liaison to vendors for office supplies, furniture orders, and custom

printing needs in each of the 24 office locations nationwide

. Assisted executives with promotional values charts, updating the

internal film database, maintaining company-wide office personnel

directory, organizing Christmas gift lists for clients, and

distributing company Christmas cards

. Trained individuals in each office on billing practices and served as

point person on service issues during company wide transition from DHL

to FedEx

. Supported the Washington, DC staff as they moved to a new location in

November 2006

Tearsheet Department June

2004 - June 2005

. Searched Midwestern and Northeastern newspapers for ads

. Sorted ad campaign schedules and delivered them to accounting

. Managed incoming and outgoing mail, tracked publicity mailing costs

for billing

. Provided coverage of reception desk to greet visitors and direct phone

calls

EDUCATION

Northeastern University, Boston, MA

Bachelor of Arts in English, Cinema Studies Minor April 2005

COMPUTER SKILLS

Windows and OSX, Microsoft Word, Excel, PowerPoint, Outlook, Entourage,

Internet Explorer, Firefox, Safari, Chrome, Google Docs, Google Reader,

Apple Mail, CTMS, UOPS, Twitter

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