Assistant Manager

MARIA L. ALLEN

****EAST ** STREET • BROOKLYN, NY 11210

TH

(347-***-**** (CELL)

EXPERIENCE

Guardian Life Insurance Company New York, NY

**/*/** **/**/08 Disbursement Accounting Accountant

• Processed Non Purchase Order Payments through PeopleSoft Application

• Processed of Purchase Orders through Spectrum Application

• Served as Liaison between headquarters and offsite vendors

• Processed voids and stop checks issued through PeopleSoft Application

• Entered all invoices/Purchase Orders into Access Database

• Opened, distributed and separated mail by type of Purchase Order and Check Requests

• Deleted any paid invoices and generated reports using Access

• Responsible for processing on 150+ paycheck garnishments

• Assisted IT Vendor Invoice Control Department when needed

2/6/06 10/1/07 IT Vendor Invoice Control Assistant

• Processed all IT related invoices for payment

• Monitored all offshore fixed price projects

• Documented backup support for all IT related invoices

• Served as liaison to national office and offsite vendors

• Scheduled meeting with offshore and domestic vendors to resolve invoice issues

• Performed administrative functions as necessary

Executive Assistant to the Assistant Vice President

5/31/05 2/6/06

• Managed daily schedule and maintained schedule of organizational deadlines

• Maintained schedule for the Building Services Team consisting of (2) transaction

managers, (2) project managers, space planner, financial manager, facilities manager,

leasing coordinator and financial communication analyst.

• Arranged appointments, planned travel and completed travel details

• Managed consultants and interns

• Provided coverage for the HelpDesk

• Processed and issued payments for Departmental Purchase Orders

• Mailed all checks issued for payments

• Assisted Financial Communication Analyst with processing of all building services

invoices for payments

• Worked alongside Procurement and Disbursement Accounting

9/2004 – 5/27/2005 Thurgood Marshall College Fund New York, NY

Executive Assistant to the President

• Managed daily schedule for the President and maintained a schedule of organizational

deadlines.

• Arranged appointments, planned travel and prepared complete travel details for the

President.

MARIA L. ALLEN

PAGE 2

• Created proposals and correspondence for Development calls and meetings.

• Assisted with relationship management of corporate, foundation, government and

individual donors.

• Prepared materials for Board of Directors semi annual meetings.

• Responded to requests from Board of Directors and University Presidents.

• Managed consultants and interns.

Smalls Security and Contracting Brooklyn, NY

8/2001 – 9/2003

Executive Assistant

• Managed President’s daily schedule

• Met with general contractors regarding employees and project development

• Provided Accounts Payable for the company.

Brooklyn College Research Foundation CUNY Brooklyn, NY

8/1990 – 3/2001

Senior Grant Administrative Assistant

• Provided Administrative Support to the Dean of Education

• Managed and maintained Dean’s accounts

• Processed payroll for over 100 employees

• Scheduled classes and rooms for semester year

• Maintained office equipment stock

EDUCATION

BROOKLYN COLLEGE Brooklyn, NY

8/94 6/98

Business Administration/Computer Science

ADDITIONAL

INFORMATION Fluent in Spanish. Proficient in Microsoft Office Suite, PeopleSoft, Microsoft Access and

Internet applications.

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