Administrative Assistant Manager

OFFICE MANAGER

Driving Organizational Change, Quality, and Continuous Improvement

Meticulous, detailed, multitasking professional with experience planning

and directing executive-level administrative affairs and support to Senior

Management. Combines strong planning, organizational, and communications

skills with the ability to independently plan and direct business affairs.

Background encompasses managing cross-functional business affairs and

providing hands-on leadership, direction, and focus with positive results

and outcomes. Proactive in analyzing existing operations and implementing

strategies, processes, and technologies to improve organizational

performance. Possess unique sense of innovation and resourcefulness with

proven expertise in devising original solutions to complex problems.

Effective troubleshooter whose strengths include the following:

Administrative Polices and Organizing and Scheduling

Procedures

Office Management Financial Report Preparation

Facilities Management Confidential Correspondence and

Data

Small/Large Event Planning Special Project Management

Regulatory Reporting and Customer Communications and Liaison

Communications Affairs

experience

A New Entry, Inc. (2010-present)

Administrative/Project Management

. Data entry in County database. Keeping excel spreadsheets current of

client hours and different therapy services provided.

. Creating contact spreadsheets for potential clients. Contacted each

client and emailed/mailed information for classes scheduled.

. File management and organization.

. Generate flyers for special events.

. Prepare records for QuickBooks.

Logan Chiropractic & Wellness Center, Austin, TX (2009 -2010)

Office Manager

. Coordinated all daily business operations and administrative functions

to support managerial processes in assisting the practice to operate

fluently on a daily basis. Updated employee policy and procedure

manuals.

. Managed calendars, arranged schedules, set up meetings, screened

calls, and handled daily reports.

. Established excellent customer service answering all phone calls,

relayed messages, booking/rescheduling all appointments and follow

through. Verified all benefits and coverage.

. Composed and edited all business and confidential correspondence.

Administration of data base to include data entry and generated all

financial and/or statistical reports.

. Processed all AR, bank reconciliation, financial statements, petty

cash and deposits daily.

. Assured all patients were on schedule and all financial obligations

met within contractual time frames.

. Developed and revised all contracts per directives; organized and

maintained all files securing all confidential records in compliance

with HIPPA regulations and federal compliance.

. Created all flyers and brochures utilizing MS Word, MS Power Point or

Publisher for marketing purposes specializing in weekly programs,

special events and outreach.

. Ordered office supplies as needed. Coordinated all office equipment

contractors and vendors.

. Supervised and trained part-time staff. Organized with volunteers for

office tasks and/or supplies.

IBC, Austin, TX (2008)

Executive Administrative Assistant & HR Liaison

. Executive support to Director of Mortgage Division. Scheduled company

meetings and use of conference rooms. Ordered all office supplies and

coordinated with vendors for office equipment needs.

. Liaison with HR office located in Laredo, Texas. Brought all

employees current concerning all leave balances for the entire year.

Coordinated previous data system with People Soft to insure all

employees' records were accurate. Forwarded/received all HR

correspondence employees concerning leave, insurance changes, new

employee registration, etc.

. Coordinated company gatherings, luncheons and special occasions.

Assisted receptionist when out of the office.

First Level Technology, Austin, TX (2005 - 2007)

Administrative Assistant

. Assistant to HR Director and executive support to General Manager.

Administrative support to internal managers, Operation Directors and

Territory Managers throughout the U.S.

. Developed original ideas/solutions; focusing on continuous improvement

and business efficiencies. Negotiated vendor contracts for complex

travel (air, hotel and car rental) and office administrations (coffee

vendors, gifts, security, postage, etc.) to coincide within budget.

. Generated corporate confidential communications daily. Administered

incoming and outgoing mail.

. Arranged $500,000 annual travel for field technicians and balanced

credit card statements monthly.

. Reconciled complex financial statements and report preparation.

. Event coordination and arranged leadership meetings, luncheons, and

company gatherings.

. Office management (building, facilities, security, parking, etc.),

supply coordinator and receptionist.

White Construction Company, Austin, TX (2005)

Administrative Assistant

. Answered multi-line phone system and greeted clients. Maintained

conference room scheduling and setup.

. Administered all incoming/outgoing mail and shipments. Assistant to

project administrators with creation of complex documents and

distribution.

. Provide executive support including human resource assistance for

benefits coordination. Assisted in updating employee handbook as

needed.

. Maintained all files and system. Updated rosters and distributed

weekly payroll for job-site employees.

. Assisted Executive, Marketing, and Estimating Departments for project

management tasks.

Shoreline, Austin, TX (2003 - 2010)

Administrative Coordinator and Project Management

. Assisted Director in coordination for conferences (for 1000), banquets

(200) and fund raising activities; initiating contacts, recruiting and

coordinating volunteers, implementing functions and final deliveries.

. Word processing, data entry and database management in Fellowship

One/Raiser's Edge. Assisted in scheduling and mass mailings to secure

community support for outreach and projects.

. Orchestrated monthly events demonstrating leadership in directing and

training volunteers.

. Leadership in group settings and coach for new host leaders.

Eanes School District, Austin, TX (1992 - 2003)

Fund Raising and Project Assistant

. Concession Chair - Implementation event to cafeteria utilizing all

equipment and resources available for over 700 individuals.

Consulted/coordinated with all vendors and volunteers for food, drink

and supplies. Scheduled all volunteer assignments.

Education / Training

AACC, Austin, TX

Certified Life Coach

Austin Community College, Austin, TX

Business Administration

Computer/Software Training, Austin, TX

100+ hours of software training (including advanced levels) and PC/MAC

proficient: MS Office 2003/2007; Quicken; QuickBooks; Publisher; Access;

and HTML.

Contact this candidate