Administrative Assistant Manager

EDUCATION: Texas Tech University, Lubbock, Texas

* *****, ******** **************

EQUIPMENT: Typing: 65 wpm Windows 7 Windows Vista

Windows XP QuickBooks Pro MS Office 2010

MS Word MS Excel MS Power Point

MS Outlook MS Access Top Producer

Internet/E-Mail DocuSign Zip Forms

EXPERIENCE:

TOMCAT INDUSTRIES, LLC

January 2005 to August 2010

As Office Manager and Executive Administrative Assistant, my

responsibilities included, but were not limited to the following:

> Set-up, organized and maintained company, including; corporation papers,

company by-laws and tax identification number, was signee on company

checks;

> Full support to the President, including; all word processing, maintained

schedule and calendar, travel arrangements and itinerary, composed all

correspondence, letters, memos, reports, prepared for and participated in

company meetings, prepared and distributed meeting agendas and minutes;

> Maintained bank accounts and prepared reconciliations;

> Created bid presentations and assisted in preparing bid proposals;

> Maintained employee health/dental insurance, workman's compensation,

general liability insurance accounts and OSHA logs;

> Prepared and maintained accounts payable and accounts receivable;

> Created, reviewed and approved purchase orders and invoices;

> Maintained employee time sheets, recorded time for payroll and verified

accuracy;

> Prepared, evaluated and maintained budget and expense reports;

> Performed interviews, processed new hires and dismissals, managed

performance evaluations and training of administrative support staff;

> Assisted in creating and implementing marketing plans;

> Set-up, organized and managed all company files. Maintained

confidentiality and performed daily backup of all automated files;

> In-house computer software/hardware systems administrator;

> Procured, maintained office furniture, telephones, fax machines,

scanners, mail equipment and office supplies, incoming and outgoing mail,

Fed Ex and UPS;

O'BANNON REALTY GROUP

February 2004 to January 2005

As Executive Administrative Assistant, my responsibilities included, but

were not limited to the following:

> Prepared and processed all client contracts, closing paperwork and

monthly sales reports;

> Prepared and maintained schedule and calendar, composed all letters,

memos, presentations and proposals;

> Prepared and maintained accounts payable and generated weekly reports;

> Set-up inspections and maintenance on all properties and prepared

staging;

> Created and maintained property listings, feature sheets and vflyers in

HAR (MLS), Realtor.com, CSS, Trulia, eProperties, vflyers and Top

Producer;

> Coordinated materials and catering for open houses;

> Created and maintained marketing and pre-listing packets for prospective

clients;

> Maintained webpage;

> Maintained client and vendor contact lists and databases;

> Set-up, organized and managed all company files. Maintained

confidentiality and performed daily backup of all automated files;

> Procured and maintained office furniture, telephones, fax machines,

scanners, mail equipment and office supplies, incoming and outgoing mail,

Fed Ex and UPS.

MAGNOLIA INDEPENDENT SCHOOL DISTRICT

April 2000 to February 2004

> As a volunteer, I was PTO Vice President and Volunteer Coordinator. I

created, coordinated and maintained the volunteer program that brought in

over 200 volunteers to give assistance to teachers, children and staff.

Supervised monthly meetings for 15 committees;

> Created and maintained a database of volunteers, implemented background

checks and created ID badges upon approval, maintained volunteers

confidentiality;

> Organized and coordinated a variety of fund-raising events that raised

monies to better the education of children and assist teachers and staff,

where needed.

QMR CONSULTING, INC.

January 1992 to April 2000

As Office Manager and Executive Administrative Assistant, my

responsibilities included, but were not limited to the following:

> Appointed Office of Secretary, scheduled quarterly officers meetings,

prepared and distributed meeting minutes, created and maintained

corporate quarterly reports;

> Full support to the President and two Vice Presidents, including, all

word processing, maintained schedules, prepared travel arrangements,

expense reports, composed letters, memos, reports, presentations and

proposals;

> Maintained bank accounts, health/dental insurance, workman's

compensation, general liability insurance and 401/SEP accounts;

> Prepared and maintained accounts receivable and accounts payable;

> Created, reviewed and approved invoices;

> Assisted in the documentation and implementation of the Quality

Management System for certification to ISO 9002;

> Maintained client contact lists and databases;

> Coordinated continuing education classes on TQM, registered and confirmed

participants, arranged accommodations and catering, organized notebooks,

transparencies and slides;

> Assisted in creating marketing plans;

> Prepared, evaluated, and maintained budget and expense reports;

> Managed performance evaluations and training of administrative support

staff, performed interviews, processed new hires and dismissals;

> Created marketing brochures and coordinated mass marketing mail outs;

> Assisted in creating and maintaining company webpage;

> In-house computer software/hardware systems administrator;

> Procured and maintained office furniture, telephones, fax machines,

scanners, mail equipment and office supplies, incoming and outgoing mail,

Fed Ex and UPS;

> Created, organized and maintained all employee and client job files.

CHAMPION/STEPHENS, INC.

HORIZON/STEPHENS CONSTRUCTORS, INC.

January 1986 to January 1992

As Executive Assistant, my responsibilities included, but were not limited

to the following:

> Full support to the President and Vice President of Projects, including;

all word processing, letters, memos, reports and proposals;

> Maintained all quantities on a weekly basis for approximately 20 projects

and produced a labor productivity report;

> Coded invoices for all job related purchases, including expense accounts

for all Superintendents;

> Set-up budgets from bids and recorded them;

> Handled all word processing for both companies, including; letters,

memos, bid scopes, bid status reports, job scheduling, job lists, job

bidding reports and sales objectives;

> Assisted Office Manager, A/P and A/R Manager and Payroll Manager;

> Maintained inventory control, office supplies, copier and facsimile

maintenance, incoming and outgoing mail, federal express and UPS;

> Answered 8 incoming lines with 30 extensions.

Contact this candidate