Administrative Assistant Project Manager

Christine L. Hayes

Ph. No. 407-***-****

Email: ********@****.***

A highly equipped Administrative Assistant with experience in performing a

variety of upper level administrative and staff support duties for a

specified department, which require a range of knowledge and skills of

organizational procedures and policies; directing and assisting visitors,

and resolving administrative problems and inquiries; composing, editing,

and proofreading correspondence and reports, and preparing a range of

administrative documents.

Summary of Qualifications

. More than ten years of extensive experience.

. Strong ability to lead and train staff.

. Excellent ability to gather and analyze statistical data and generate

reports.

. Profound database management skills.

. Great knowledge of general accounting principles.

. Remarkable ability to communicate effectively, both orally and in

writing.

. Complete knowledge of supplies, general office equipment and services

ordering and inventory control.

. Exceptional record maintenance skills.

. Excellent ability to solve problems.

. In-depth receptionist skills.

. Deep ability to compile information and prepare reports.

. Excellent coordinating skills.

. Immense ability to schedule appointments and maintain calendars.

. Profound ability to transcribe and record meeting minutes.

. Remarkable word processing and data entry skills.

. Excellent ability to make administrative/procedural decisions and

judgments.

. Strong ability to compose and edit already written materials

. Computer Knowledge: Microsoft Windows 98 - 07: Word, Excel

Spreadsheets, PowerPoint, Pivot Tables, InfoPath, Access, Publisher,

Project, Outlook, Adobe In Design, Photoshop, Illustrator,

Quicken Books, AutoCAD, Time Management Software, Timberline

Construction Management software, Laserfice database.

Professional Experience:

RBA Inc., Kissimmee, FL 2010 to 2011

Administrative Assistant

. Coordinate and perform a range of task as well as operational support

activities for the company. Provide administrative/secretarial support

for the company such as answering telephones, assisting visitors, and

resolving and referring a range of administrative problems and inquiries.

. Compose and edit correspondence and memoranda from dictation, verbal

direction, and from knowledge of established company policies; prepare,

transcribe, compose, type, edit, and distribute agendas and minutes of

meetings.

. Schedule and coordinate meetings, interviews, appointments, events and

other similar activities for manger.

. Establish, maintain, and update files, databases, records, and other

documents; develop and maintain data, and perform routine analyses and

calculations in the processing of data for recurring internal reports.

. Sort, review, screen and distribute incoming and outgoing mail; prepare,

compose and ensure timely responses to a variety of routine written

inquiries.

Resorts Construction, LLC, Davenport FL 2007-2009

Executive Administrative Assistant

. Provide support to Land Development's Project Management with

Administrative responsibilities of construction project.

. Coordinate Travel arrangements and lodging

. Coordinate and setup video conferencing

. Create and distribution of project brochures and company's monthly

news letter.

. Create weekly and monthly progression reports for (5): active sites.

. Create and maintain project sheets, generating weekly reports with

graphs, project time sensitive task, delays and progression.

. Responsible for creating and maintaining company portfolios.

. Database Administrator for the company's document control

. Responsible for delegation work and supervision for (4) Administrative

Assistants.

. Assist project manager and engineers with and on site testing,

permits, and legal filings.

. Created documents, forms and templates with Adobe Professional 8.

. Responsible for licensure renewal for general contractor, plumbing,

and business for the state of Florida and Iowa.

. Utilization of Quicken Books, to create reports for company's CFO

. Assist Marketing Department with company website, marketing brochures

and monthly news letter.

. Notary for the State of Florida.

Ginn Development/Ginn Golf, LLC Celebration FL 2005-2007

Landscape Administrator

. Provided administrative, support for the Landscape and Golf Course

Operations.

. Managed all of the labor and equipment from different sites and assist in

providing accurate information on labor and equipment hours by verifying

information from payroll and equipment allocations.

. Create and maintain different spreadsheets for 6 different sites,

including labor and equipment hours and other information included on

daily work logs.

. Monitor daily information entered in other sites for accuracy and up

to date information.

. Maintain a database (Hibbert) and up dated information as needed.

. Assist Supervisor's and Managers with questions and/or when

labor/equipment reports are requested.

. Submit a detailed weekly summary report by site including equipment

information to be analyzed by Supervisors and Managers.

. Submit monthly end of the month reports to accounting including labor

and equipment information for payroll and equipment allocations.

. Work with all levels of Ginn Golf to ensure highest level of service

has been provided.

. Review with project controller all entries including job and equipment

coding prior to submitting end of the month reports.

B & B Installers, Inc., Newark NJ 2002-2005

Executive Office Administrator

. Monitor daily performance of staff and recommended improvement course of

action plans

. Responsible for resolving customer complaints and maintaining a positive

image to customer base.

. Organizing and running the daily functions of the office

responsibilities

. Office staffing, hiring and dismissal

. Extensive interactions with clients, arranging and bidding for jobs

. Initiated and produced I.D. cards for payroll

. Initiated uniform standard and dress code for the office at large

. Utilized multi-networking via the computer

. Accounts receivable, Accounts payable, and purchase Orders

. Weekly payroll, Maintained Bank Accounts. Initiated and setup e-time

for labor hours, assess and evaluated all working of the office

administratively.

Law Offices of David Springer in House Counsel for USAA Insurance, Florham

Park NJ 1998-2001

Legal Administrative Assistant

. Provide administrative support for attorneys and other staff within the

Office of General Counsel.

. Monitor daily performance of staff and recommended improvement course of

action plans

. Coordinate Travel arrangements and lodging

. Responsible for resolving customer complaints and maintaining a positive

image to customer base.

. Handled multi-line switchboard

. Maintaining Supply Room

. Attorney Billing

. File Storage and Retrieval

. Handling Attorney's Outlook Calendars, and Motions Arbitrations

Calendar

. Extensive interaction with Claims Representative's, Client Intake

. Creating and running monthly and yearly reports.

Law Offices of Reitman Parsonnet, Newark, NJ 1988-1998

Legal Administrative Assistant

. To organizing office documentation for quick and easy file retrieval

. Scheduling meetings and appointments,

. Managing office supplies,

. Receiving and disseminating information via telephone, email and

other means

. Greeting and directing clients.

. Maintaining firms' Law Library

. Making Daily Bank Deposits,

. Handled multi-line switchboard

. Maintaining supply room,

. Responsible for attorney(s) monthly billing

Educational Back Ground:

University of Phoenix-Business Administration

Essex County Community College- Business Administration

Hudson County Community College-Computer Science

Drake Secretarial School- Certificate

Salary Requirements: $42,000- $45,000 (NEGOTIABLE)

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